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Show only relative path in document footer
I am creating a big proposal with many sections and documents. I would like
to have the path+filename in every document's footer - but I would like only to show the path of the proposal. The fact that the proposal is located in a structure revealing the project, the country, the continent etc. is not relevant - and takes up a lot of space in the footer. Can I somehow subtract the first "levels" of my path before displaying what I want to show? I want this in many documents - so I would prefer not to have to make a VBA function that has to be included in all documents - and as we are several people working on the project - I cant rely on everybody having the same normal.dot (or whereever VBA routines could be saved). -- Diane |
#2
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Show only relative path in document footer
You cannot insert parts of fields, so it is not possible to do this without
vba and that vba will need to be stored in a template or add-in to which the users have access. In the following example and the path: D:\My Documents\Test\Versions\Odd\Temp\Test1.doc the macro splits everything after 'Odd' thus: \Temp\Test1.doc Sub InsertFileNameAndPartPath() Dim fFname() As String With ActiveDocument If Len(.Path) = 0 Then .Save End If fFname = Split(.FullName, "Odd") End With Selection.TypeText fFname(1) End Sub http://www.gmayor.com/installing_macro.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org DianePDavies wrote: I am creating a big proposal with many sections and documents. I would like to have the path+filename in every document's footer - but I would like only to show the path of the proposal. The fact that the proposal is located in a structure revealing the project, the country, the continent etc. is not relevant - and takes up a lot of space in the footer. Can I somehow subtract the first "levels" of my path before displaying what I want to show? I want this in many documents - so I would prefer not to have to make a VBA function that has to be included in all documents - and as we are several people working on the project - I cant rely on everybody having the same normal.dot (or whereever VBA routines could be saved). |
#3
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Show only relative path in document footer
I don't particularly like it, but subject to certain constraints, you
may be able to use the approach described at http://tips.pjmsn.me.uk/t0004.htm For Word 2007 you would need a. a .mdb file at the same location on everyone's drive (I like c:\i\i.mdb because it keeps the field codes short). This can be an empty ..mdb, i.e. with no tables. b. a nested field like { SET FP { DATABASE \d "c:\\i\\i.mdb" \s "SELECT 'mid('{ FILENAME \p }', instr(1,'{ FILENAME \p }','propfolder')+len('propfolder')+1)" } (I would put this at the beginning of the document). All the {} need to be the special field code brace pairs that you can insert using ctrl-F9. "propfolder" would need to be the name of the main folder in the proposal. c. a bookmark field in your footer, e.g. { FP } d. testing for a while to ensure that you don't run into Word hanging problems before committing to the approach. Constraints include a. your path cannot contain single quote characters (and possibly double quotes) b. you may find that the result of either the database field or the FP field starts with a paragraph mark. (see the article) c. if you can't give everyone's .mdb the identical pathname, you will end up having to modify files every time they move to a system with a different pathname. You could deal with this problem by (for example) putting both the database pathname and propfolder name in something like Custom Document Properties, using something like { SET FP { DATABASE \d "{ DOCPROPERTY mdbpathname }" \s "SELECT 'mid('{ FILENAME \p }', instr(1,'{ FILENAME \p }','{ DOCPROPERTY propfoldername }')+len('{ DOCPROPERTY propfoldername }')+1)" } and fixing the DOCPROPERTY names as required, but that's already becoming a high-maintenance solution. d. you end up with a dependency on an external file that you'd probably want to get rid of before final delivery of your proposal e. see the article for other stuff... Peter Jamieson http://tips.pjmsn.me.uk DianePDavies wrote: I am creating a big proposal with many sections and documents. I would like to have the path+filename in every document's footer - but I would like only to show the path of the proposal. The fact that the proposal is located in a structure revealing the project, the country, the continent etc. is not relevant - and takes up a lot of space in the footer. Can I somehow subtract the first "levels" of my path before displaying what I want to show? I want this in many documents - so I would prefer not to have to make a VBA function that has to be included in all documents - and as we are several people working on the project - I cant rely on everybody having the same normal.dot (or whereever VBA routines could be saved). |
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