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Creating Style Sets From Scratch for Legal Documents
I want to create style sets that will have up to 9 heading styles with
complex formatting for Word, such as two line breaks between the level 1 "Article I" number, and the paragraph itself, among other things. Shall I create a new style for each of them in the Quick Style gallery first, then save the style set as a new one, or is it best - and simpler - to open a document which has all those styles built-in, already, then simply save it as a new style set? A secretary would need to create 5 or 6 different style sets like this to make Word really useful, simple to use and meaningful to her daiily workload -- Rene - Do appreciate your help |
#2
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Creating Style Sets From Scratch for Legal Documents
Have a look at the following article which contains very handy tips for
handling styles, also see the other topics on the left pane: http://www.shaunakelly.com/word/stylesms/index.html Also see http://word.mvps.org/faqs/customizat...platePart1.htm for tips on creating templates that can hold all the "sets" the secretary needs. "two line breaks between the level 1 "Article I" number, and the paragraph itself" By "line breaks" I assume you mean pressing the "return", this is bad practise for spacing reasons, instead the style for Level 1 "Article" should include Spacing After of a certain amount to create the space reguired. I would also recommend setting the "Keep With Next" attribute for this style, to ensure the text stays with the following paragraph at page wraps. Hope this helps DeanH "Rene" wrote: I want to create style sets that will have up to 9 heading styles with complex formatting for Word, such as two line breaks between the level 1 "Article I" number, and the paragraph itself, among other things. Shall I create a new style for each of them in the Quick Style gallery first, then save the style set as a new one, or is it best - and simpler - to open a document which has all those styles built-in, already, then simply save it as a new style set? A secretary would need to create 5 or 6 different style sets like this to make Word really useful, simple to use and meaningful to her daiily workload -- Rene - Do appreciate your help |
#3
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Creating Style Sets From Scratch for Legal Documents
DeanH
I haven't yet looked at the article or the post, but assume they'll be valuable, as usual, so thanks for an educational reply. As for the line break, it's also called a soft return, or the equivalent of pressing Shift with the Enter key. In legal documents, some numbered paragraphs, such as articles in a corporate document, or points in a litigation document, need to have a visual separation of the outline number itself from the usual one sentence that follows, while preserving the status of same paragraph attributes, especially for Table of Contents purposes. Third-party software makes it easy for these "tricks" to take place and for a quick TOC to be easily generated without any marking, nor TC fields. It would look like this: ARTICLE I DEFINITIONS The sentence, or fragment, that comes visually two lines below the automatically generated number "ARTICLE I (II, III, etc.) is linked to the number, is part of the same paragraph as ARTICLE I, or whatever number it may be at. Manual Line break is the term used in the Special button of the Find and Replace dialog. Sorry for going on about this, but it is one complaint of the legal community that Word (or Word programmers in MS) does (do) not strive to understand their word processing needs and maketheir lives easy. If I have any more questions after reading the documents/articles you refer to in here, I'll post, or reply with clarification requests. Unless you tell me I should direct inquiries/comments, etc to the Word blog team. Thanks, again, for the great answers and the great benefit you guys provide us here. -- Rene "DeanH" wrote: Have a look at the following article which contains very handy tips for handling styles, also see the other topics on the left pane: http://www.shaunakelly.com/word/stylesms/index.html Also see http://word.mvps.org/faqs/customizat...platePart1.htm for tips on creating templates that can hold all the "sets" the secretary needs. "two line breaks between the level 1 "Article I" number, and the paragraph itself" By "line breaks" I assume you mean pressing the "return", this is bad practise for spacing reasons, instead the style for Level 1 "Article" should include Spacing After of a certain amount to create the space reguired. I would also recommend setting the "Keep With Next" attribute for this style, to ensure the text stays with the following paragraph at page wraps. Hope this helps DeanH "Rene" wrote: I want to create style sets that will have up to 9 heading styles with complex formatting for Word, such as two line breaks between the level 1 "Article I" number, and the paragraph itself, among other things. Shall I create a new style for each of them in the Quick Style gallery first, then save the style set as a new one, or is it best - and simpler - to open a document which has all those styles built-in, already, then simply save it as a new style set? A secretary would need to create 5 or 6 different style sets like this to make Word really useful, simple to use and meaningful to her daiily workload -- Rene - Do appreciate your help |
#4
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Creating Style Sets From Scratch for Legal Documents
Instead of a line break here, you might want to consider using two separate
paragraphs and styles, one for the article number and one for the article title. To see an example of how this can work in practice, see http://sbarnhill.mvps.org/WordFAQs/T...mberedHeadings -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Rene" wrote in message ... DeanH I haven't yet looked at the article or the post, but assume they'll be valuable, as usual, so thanks for an educational reply. As for the line break, it's also called a soft return, or the equivalent of pressing Shift with the Enter key. In legal documents, some numbered paragraphs, such as articles in a corporate document, or points in a litigation document, need to have a visual separation of the outline number itself from the usual one sentence that follows, while preserving the status of same paragraph attributes, especially for Table of Contents purposes. Third-party software makes it easy for these "tricks" to take place and for a quick TOC to be easily generated without any marking, nor TC fields. It would look like this: ARTICLE I DEFINITIONS The sentence, or fragment, that comes visually two lines below the automatically generated number "ARTICLE I (II, III, etc.) is linked to the number, is part of the same paragraph as ARTICLE I, or whatever number it may be at. Manual Line break is the term used in the Special button of the Find and Replace dialog. Sorry for going on about this, but it is one complaint of the legal community that Word (or Word programmers in MS) does (do) not strive to understand their word processing needs and maketheir lives easy. If I have any more questions after reading the documents/articles you refer to in here, I'll post, or reply with clarification requests. Unless you tell me I should direct inquiries/comments, etc to the Word blog team. Thanks, again, for the great answers and the great benefit you guys provide us here. -- Rene "DeanH" wrote: Have a look at the following article which contains very handy tips for handling styles, also see the other topics on the left pane: http://www.shaunakelly.com/word/stylesms/index.html Also see http://word.mvps.org/faqs/customizat...platePart1.htm for tips on creating templates that can hold all the "sets" the secretary needs. "two line breaks between the level 1 "Article I" number, and the paragraph itself" By "line breaks" I assume you mean pressing the "return", this is bad practise for spacing reasons, instead the style for Level 1 "Article" should include Spacing After of a certain amount to create the space reguired. I would also recommend setting the "Keep With Next" attribute for this style, to ensure the text stays with the following paragraph at page wraps. Hope this helps DeanH "Rene" wrote: I want to create style sets that will have up to 9 heading styles with complex formatting for Word, such as two line breaks between the level 1 "Article I" number, and the paragraph itself, among other things. Shall I create a new style for each of them in the Quick Style gallery first, then save the style set as a new one, or is it best - and simpler - to open a document which has all those styles built-in, already, then simply save it as a new style set? A secretary would need to create 5 or 6 different style sets like this to make Word really useful, simple to use and meaningful to her daiily workload -- Rene - Do appreciate your help |
#5
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Creating Style Sets From Scratch for Legal Documents
Rene.
"Manual Line Breaks" you describe them perfectly, but in this intance do these not give you extra spaces in the TOC? Have a look at the following article, http://sbarnhill.mvps.org/WordFAQs/TOCTips.htm especially the "Adding numbering to unnumbered headings" section (some way down) which describes exactly what you require, without the use of TC fields, maybe this can help you develop your template without the need for Third-party software (which software?). Don't worry about the "going on", you will see that quite often here ;-) Come back to this forum anytime you have the need, that is what it is for. All the best DeanH "Rene" wrote: DeanH I haven't yet looked at the article or the post, but assume they'll be valuable, as usual, so thanks for an educational reply. As for the line break, it's also called a soft return, or the equivalent of pressing Shift with the Enter key. In legal documents, some numbered paragraphs, such as articles in a corporate document, or points in a litigation document, need to have a visual separation of the outline number itself from the usual one sentence that follows, while preserving the status of same paragraph attributes, especially for Table of Contents purposes. Third-party software makes it easy for these "tricks" to take place and for a quick TOC to be easily generated without any marking, nor TC fields. It would look like this: ARTICLE I DEFINITIONS The sentence, or fragment, that comes visually two lines below the automatically generated number "ARTICLE I (II, III, etc.) is linked to the number, is part of the same paragraph as ARTICLE I, or whatever number it may be at. Manual Line break is the term used in the Special button of the Find and Replace dialog. Sorry for going on about this, but it is one complaint of the legal community that Word (or Word programmers in MS) does (do) not strive to understand their word processing needs and maketheir lives easy. If I have any more questions after reading the documents/articles you refer to in here, I'll post, or reply with clarification requests. Unless you tell me I should direct inquiries/comments, etc to the Word blog team. Thanks, again, for the great answers and the great benefit you guys provide us here. -- Rene "DeanH" wrote: Have a look at the following article which contains very handy tips for handling styles, also see the other topics on the left pane: http://www.shaunakelly.com/word/stylesms/index.html Also see http://word.mvps.org/faqs/customizat...platePart1.htm for tips on creating templates that can hold all the "sets" the secretary needs. "two line breaks between the level 1 "Article I" number, and the paragraph itself" By "line breaks" I assume you mean pressing the "return", this is bad practise for spacing reasons, instead the style for Level 1 "Article" should include Spacing After of a certain amount to create the space reguired. I would also recommend setting the "Keep With Next" attribute for this style, to ensure the text stays with the following paragraph at page wraps. Hope this helps DeanH "Rene" wrote: I want to create style sets that will have up to 9 heading styles with complex formatting for Word, such as two line breaks between the level 1 "Article I" number, and the paragraph itself, among other things. Shall I create a new style for each of them in the Quick Style gallery first, then save the style set as a new one, or is it best - and simpler - to open a document which has all those styles built-in, already, then simply save it as a new style set? A secretary would need to create 5 or 6 different style sets like this to make Word really useful, simple to use and meaningful to her daiily workload -- Rene - Do appreciate your help |
#6
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Creating Style Sets From Scratch for Legal Documents
Rene
Forgot to say, have a look at the website by Ben M. Schorr - MVP. http://www.officeforlawyers.com Hope this helps DeanH "DeanH" wrote: Rene. "Manual Line Breaks" you describe them perfectly, but in this intance do these not give you extra spaces in the TOC? Have a look at the following article, http://sbarnhill.mvps.org/WordFAQs/TOCTips.htm especially the "Adding numbering to unnumbered headings" section (some way down) which describes exactly what you require, without the use of TC fields, maybe this can help you develop your template without the need for Third-party software (which software?). Don't worry about the "going on", you will see that quite often here ;-) Come back to this forum anytime you have the need, that is what it is for. All the best DeanH "Rene" wrote: DeanH I haven't yet looked at the article or the post, but assume they'll be valuable, as usual, so thanks for an educational reply. As for the line break, it's also called a soft return, or the equivalent of pressing Shift with the Enter key. In legal documents, some numbered paragraphs, such as articles in a corporate document, or points in a litigation document, need to have a visual separation of the outline number itself from the usual one sentence that follows, while preserving the status of same paragraph attributes, especially for Table of Contents purposes. Third-party software makes it easy for these "tricks" to take place and for a quick TOC to be easily generated without any marking, nor TC fields. It would look like this: ARTICLE I DEFINITIONS The sentence, or fragment, that comes visually two lines below the automatically generated number "ARTICLE I (II, III, etc.) is linked to the number, is part of the same paragraph as ARTICLE I, or whatever number it may be at. Manual Line break is the term used in the Special button of the Find and Replace dialog. Sorry for going on about this, but it is one complaint of the legal community that Word (or Word programmers in MS) does (do) not strive to understand their word processing needs and maketheir lives easy. If I have any more questions after reading the documents/articles you refer to in here, I'll post, or reply with clarification requests. Unless you tell me I should direct inquiries/comments, etc to the Word blog team. Thanks, again, for the great answers and the great benefit you guys provide us here. -- Rene "DeanH" wrote: Have a look at the following article which contains very handy tips for handling styles, also see the other topics on the left pane: http://www.shaunakelly.com/word/stylesms/index.html Also see http://word.mvps.org/faqs/customizat...platePart1.htm for tips on creating templates that can hold all the "sets" the secretary needs. "two line breaks between the level 1 "Article I" number, and the paragraph itself" By "line breaks" I assume you mean pressing the "return", this is bad practise for spacing reasons, instead the style for Level 1 "Article" should include Spacing After of a certain amount to create the space reguired. I would also recommend setting the "Keep With Next" attribute for this style, to ensure the text stays with the following paragraph at page wraps. Hope this helps DeanH "Rene" wrote: I want to create style sets that will have up to 9 heading styles with complex formatting for Word, such as two line breaks between the level 1 "Article I" number, and the paragraph itself, among other things. Shall I create a new style for each of them in the Quick Style gallery first, then save the style set as a new one, or is it best - and simpler - to open a document which has all those styles built-in, already, then simply save it as a new style set? A secretary would need to create 5 or 6 different style sets like this to make Word really useful, simple to use and meaningful to her daiily workload -- Rene - Do appreciate your help |
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