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#1
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Quicker way to remove double spacing between paragraphs
I know that if I want to get rid of double spacing in Word, I can do Ctrl+H,
then insert the special paragraph mark symbol--two in the Find field, and one in the replace field. This is a bit laborious. Is there a faster way to do this? Is it posible to do actions like this with a macro? -- Paul MS Office 2003 Vista Home Basic SP1 Dell Inspiron 1501 |
#2
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Quicker way to remove double spacing between paragraphs
Let me clarify--I'm not talking about doing it again and again in the same
document--I know to click on the Replace All function. I'm talking about doing it for many different documents, on separate occasions. -- Paul MS Office 2003 Vista Home Basic SP1 Dell Inspiron 1501 |
#3
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Quicker way to remove double spacing between paragraphs
On Wed, 27 May 2009 19:54:04 -0700, Paul wrote:
Let me clarify--I'm not talking about doing it again and again in the same document--I know to click on the Replace All function. I'm talking about doing it for many different documents, on separate occasions. Basically, just record a macro of you doing the Find/Replace. (Click on Rec in the Status Bar.) Then assign it to a hotkey and/or button. p. |
#4
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Quicker way to remove double spacing between paragraphs
You may well find that AutoFormat will handle this handily.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Paul" wrote in message ... I know that if I want to get rid of double spacing in Word, I can do Ctrl+H, then insert the special paragraph mark symbol--two in the Find field, and one in the replace field. This is a bit laborious. Is there a faster way to do this? Is it posible to do actions like this with a macro? -- Paul MS Office 2003 Vista Home Basic SP1 Dell Inspiron 1501 |
#5
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Quicker way to remove double spacing between paragraphs
Yes Suzanne it sure does. Thanks a lot. I'll just use that, and see if I
can't put it on my toolbar. I had no idea that there was a feature like that--it looks like you can get it to apply other formatting as well. This looks like the next thing I'm gonna dig into with Word. -- Paul MS Office 2003 Vista Home Basic SP1 Dell Inspiron 1501 "Suzanne S. Barnhill" wrote: You may well find that AutoFormat will handle this handily. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Paul" wrote in message ... I know that if I want to get rid of double spacing in Word, I can do Ctrl+H, then insert the special paragraph mark symbol--two in the Find field, and one in the replace field. This is a bit laborious. Is there a faster way to do this? Is it posible to do actions like this with a macro? -- Paul MS Office 2003 Vista Home Basic SP1 Dell Inspiron 1501 |
#6
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Quicker way to remove double spacing between paragraphs
Use a macro containing the following code:
Use a macro containing the following code: Dim i As Long, prange As Range With ActiveDocument For i = .Paragraphs.Count To 1 Step -1 Set prange = .Paragraphs(i).Range If Len(prange) = 1 Then prange.Delete End If Next i End With -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Paul" wrote in message ... Let me clarify--I'm not talking about doing it again and again in the same document--I know to click on the Replace All function. I'm talking about doing it for many different documents, on separate occasions. -- Paul MS Office 2003 Vista Home Basic SP1 Dell Inspiron 1501 |
#7
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Quicker way to remove double spacing between paragraphs
The important thing to remember is that AutoFormat is different from
AutoFormat As You Type. The former can be both helpful and infuriating (depending on your settings), but both can be configured pretty specifically. For example, if you want to use AutoFormat *just* to convert email addresses and URLs in a document into clickable links, you can check just that box in AutoFormat, clearing all the others, and run it over the text. You can definitely add a toolbar button for this. I honestly think it used to be on the Formatting toolbar by default, but apparently it isn't in Word 2003 and is not even offered as one of the easy "Add Buttons" options, but you can certainly add it using Tools | Customize, and I see from the "Add or Remove Buttons" list that it has a built-in keyboard shortcut of Alt+Ctrl+K (which I didn't know). In its default configuration, AutoFormat does a surprisingly good job with raw text that has had direct formatting applied (the sort you get from someone who doesn't know how to use Word). You'll find that many "headings" have been created out of single-line paragraphs, but it's pretty easy to reverse the mistakes, and the cost/benefit ratio is satisfactory IMO. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Paul" wrote in message ... Yes Suzanne it sure does. Thanks a lot. I'll just use that, and see if I can't put it on my toolbar. I had no idea that there was a feature like that--it looks like you can get it to apply other formatting as well. This looks like the next thing I'm gonna dig into with Word. -- Paul MS Office 2003 Vista Home Basic SP1 Dell Inspiron 1501 "Suzanne S. Barnhill" wrote: You may well find that AutoFormat will handle this handily. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Paul" wrote in message ... I know that if I want to get rid of double spacing in Word, I can do Ctrl+H, then insert the special paragraph mark symbol--two in the Find field, and one in the replace field. This is a bit laborious. Is there a faster way to do this? Is it posible to do actions like this with a macro? -- Paul MS Office 2003 Vista Home Basic SP1 Dell Inspiron 1501 |
#8
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Quicker way to remove double spacing between paragraphs
Doug, thanks for the code. I have copied and pasted it to my computer tips
document so if I tire of Autoformat for any reason, I'll use the code. -- Paul MS Office 2003 Vista Home Basic SP1 Dell Inspiron 1501 "Doug Robbins - Word MVP" wrote: Use a macro containing the following code: Use a macro containing the following code: Dim i As Long, prange As Range With ActiveDocument For i = .Paragraphs.Count To 1 Step -1 Set prange = .Paragraphs(i).Range If Len(prange) = 1 Then prange.Delete End If Next i End With -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Paul" wrote in message ... Let me clarify--I'm not talking about doing it again and again in the same document--I know to click on the Replace All function. I'm talking about doing it for many different documents, on separate occasions. -- Paul MS Office 2003 Vista Home Basic SP1 Dell Inspiron 1501 |
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