[Investigator Davis]

When typing my reports I need to constantly repeat lines of text such as:
"Area video was obtained; however, no change in subject activity" and
"investigator departed the area, mobile surveillance was continued"......

I can't copy and paste since there will be more than one line of text that
I'll need. When I come to the point in my report where I need to enter one of
the lines shown above, is there a Ctrl+ option that I can set up to where,
say for example a Ctrl+X would enter one line of text, then a Ctrl+Y will
enter a different line of text? They are never in the same spot in the
report, as each report consists of different clients and acitvities. My
report writing time would be cut in half if I had a way to easily enter these
repeated lines of text.

Thank you so much for your help!
K Davis

[Jay Freedman]

Each item that may be repeated should be assigned to either a Quick
Part or an AutoCorrect entry.

To assign a Quick Part, select the text and press Alt+F3. In the small
dialog that appears, assign a name and (optionally) a gallery and
category. You can also say which template you want it stored in. To
pull a copy of it into the text, type the name (or at least enough of
it to uniquely identify it) and press F3. The number of Quick Parts
you can create is effectively unlimited.

To assign an AutoCorrect entry, select the text and go to Office
button Word Options Proofing AutoCorrect Options. The text will
appear in the box at right center of the dialog. (If you want it to be
formatted as it is in the selected text, click the Formatted Text
option; otherwise it will be plain text formatted like the
destination.) To its left, enter a unique name or abbreviation and
click the Add button. To pull a copy of it into the text, type the
name followed by a space or any punctuation, and it will instantly be
replaced by the full entry.
--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.


On Sat, 20 Jun 2009 09:07:02 -0700, Investigator Davis Investigator
wrote:

When typing my reports I need to constantly repeat lines of text such as:
"Area video was obtained; however, no change in subject activity" and
"investigator departed the area, mobile surveillance was continued"......

I can't copy and paste since there will be more than one line of text that
I'll need. When I come to the point in my report where I need to enter one of
the lines shown above, is there a Ctrl+ option that I can set up to where,
say for example a Ctrl+X would enter one line of text, then a Ctrl+Y will
enter a different line of text? They are never in the same spot in the
report, as each report consists of different clients and acitvities. My
report writing time would be cut in half if I had a way to easily enter these
repeated lines of text.

Thank you so much for your help!
K Davis

[Investigator Davis[_2_]]

I can't thank you enough! I used the AutoCorrect option and it worked
perfectly. Your prompt reply is greatly appreciated, as is your expertise.
The directions were simple to follow and the result was the answer I was
looking for. Thank you Jay, I know just who to ask next time I need solutions!


"Jay Freedman" wrote:

Each item that may be repeated should be assigned to either a Quick
Part or an AutoCorrect entry.

To assign a Quick Part, select the text and press Alt+F3. In the small
dialog that appears, assign a name and (optionally) a gallery and
category. You can also say which template you want it stored in. To
pull a copy of it into the text, type the name (or at least enough of
it to uniquely identify it) and press F3. The number of Quick Parts
you can create is effectively unlimited.

To assign an AutoCorrect entry, select the text and go to Office
button Word Options Proofing AutoCorrect Options. The text will
appear in the box at right center of the dialog. (If you want it to be
formatted as it is in the selected text, click the Formatted Text
option; otherwise it will be plain text formatted like the
destination.) To its left, enter a unique name or abbreviation and
click the Add button. To pull a copy of it into the text, type the
name followed by a space or any punctuation, and it will instantly be
replaced by the full entry.
--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.


On Sat, 20 Jun 2009 09:07:02 -0700, Investigator Davis Investigator
wrote:

When typing my reports I need to constantly repeat lines of text such as:
"Area video was obtained; however, no change in subject activity" and
"investigator departed the area, mobile surveillance was continued"......

I can't copy and paste since there will be more than one line of text that
I'll need. When I come to the point in my report where I need to enter one of
the lines shown above, is there a Ctrl+ option that I can set up to where,
say for example a Ctrl+X would enter one line of text, then a Ctrl+Y will
enter a different line of text? They are never in the same spot in the
report, as each report consists of different clients and acitvities. My
report writing time would be cut in half if I had a way to easily enter these
repeated lines of text.

Thank you so much for your help!
K Davis