[MDI Anne]

In Word 2007, I have form letters that I send out (one at a time because they
need just a touch of tweaking). I then need to email them to the appropriate
person. When "I" open them up they're asking to pull from my database.
After I've done my tweaking to them, I save it (diff name,in that persons
folder), then I do a ctrl-A, then a ctrl-shift-F9 to keep the data in them as
it looks right now.

When I go to open it up again, I'm asked again if I want to pull the data
from my database. I don't want the recipients asked this too!

Is there another step I need to take in Word 2007?? I didn't have this
problem in Word 2003...

Thanks all!!

[Doug Robbins - Word MVP]

You are actually saving multiple copies of the mail merge main document.
What you should do is execute the merge to a new document and then do the
tweaking in each letter or probably better to use the method in the
€œIndividual Merge Letters€� item on fellow MVP Graham Mayors website at:

http://www.gmayor.com/individual_merge_letters.htm


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com
"MDI Anne" wrote in message
...
In Word 2007, I have form letters that I send out (one at a time because
they
need just a touch of tweaking). I then need to email them to the
appropriate
person. When "I" open them up they're asking to pull from my database.
After I've done my tweaking to them, I save it (diff name,in that persons
folder), then I do a ctrl-A, then a ctrl-shift-F9 to keep the data in them
as
it looks right now.

When I go to open it up again, I'm asked again if I want to pull the data
from my database. I don't want the recipients asked this too!

Is there another step I need to take in Word 2007?? I didn't have this
problem in Word 2003...

Thanks all!!

[MDI Anne]

It'll take me a little bit to work with what you've suggested (but I will!).
Thank you!

I was just wondering if there was something "new" in Word 2007 that isn't
obvious to us tried & true 2003 users...

Or a step that I was missing...??

"Doug Robbins - Word MVP" wrote:

You are actually saving multiple copies of the mail merge main document.
What you should do is execute the merge to a new document and then do the
tweaking in each letter or probably better to use the method in the
€œIndividual Merge Letters€� item on fellow MVP Graham Mayors website at:

http://www.gmayor.com/individual_merge_letters.htm


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com
"MDI Anne" wrote in message
...
In Word 2007, I have form letters that I send out (one at a time because
they
need just a touch of tweaking). I then need to email them to the
appropriate
person. When "I" open them up they're asking to pull from my database.
After I've done my tweaking to them, I save it (diff name,in that persons
folder), then I do a ctrl-A, then a ctrl-shift-F9 to keep the data in them
as
it looks right now.

When I go to open it up again, I'm asked again if I want to pull the data
from my database. I don't want the recipients asked this too!

Is there another step I need to take in Word 2007?? I didn't have this
problem in Word 2003...

Thanks all!!

[MDI Anne]

And yes...I did get this to work!

Thanks!!

"Doug Robbins - Word MVP" wrote:

You are actually saving multiple copies of the mail merge main document.
What you should do is execute the merge to a new document and then do the
tweaking in each letter or probably better to use the method in the
€œIndividual Merge Letters€� item on fellow MVP Graham Mayors website at:

http://www.gmayor.com/individual_merge_letters.htm


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com
"MDI Anne" wrote in message
...
In Word 2007, I have form letters that I send out (one at a time because
they
need just a touch of tweaking). I then need to email them to the
appropriate
person. When "I" open them up they're asking to pull from my database.
After I've done my tweaking to them, I save it (diff name,in that persons
folder), then I do a ctrl-A, then a ctrl-shift-F9 to keep the data in them
as
it looks right now.

When I go to open it up again, I'm asked again if I want to pull the data
from my database. I don't want the recipients asked this too!

Is there another step I need to take in Word 2007?? I didn't have this
problem in Word 2003...

Thanks all!!

[MDI Anne]

Just wanted to update on this topic...

When in the "mailings" menu, in the "start mail merge" section, if you click
on start mail merge drop down menu, there is an option for "normal word
document". If you click on that, it will take the fields out of your
document.



"MDI Anne" wrote:

In Word 2007, I have form letters that I send out (one at a time because they
need just a touch of tweaking). I then need to email them to the appropriate
person. When "I" open them up they're asking to pull from my database.
After I've done my tweaking to them, I save it (diff name,in that persons
folder), then I do a ctrl-A, then a ctrl-shift-F9 to keep the data in them as
it looks right now.

When I go to open it up again, I'm asked again if I want to pull the data
from my database. I don't want the recipients asked this too!

Is there another step I need to take in Word 2007?? I didn't have this
problem in Word 2003...

Thanks all!!