[Katie]

I have date data in my excel sheet. I have formatted it dd month yyyy, but
when I perform the mail merge, in the word document it displays the time
"12:00AM". I am using Word 2003. How do I fix this?

[macropod[_2_]]

Hi Katie,

To get the date format you want, you can add a formatting picture switch. In Word:
.. select the mergefield;
.. press Shift-F9 to expose the field coding. It should look something like {MERGEFIELD MyDate} where 'MyDate' is your mergefield's
name;
.. delete anything appearing after the mergefield's name and add '\@ "d MMMM yyyy"' to the field, as in {MERGEFIELD MyDate \@ "d MMMM
yyyy"}. With this switch your date will come out as '2 August 2008'. Other possible date formatting switches include:
. \@ "dddd, d MMMM yyyy";
. \@ "ddd, d MMMM yyyy";
. \@ "d MMM yyyy";
. \@ "dd/MMM/yyyy";
. \@ "d-MM-yy";
Note: Note: you can swap the d, M, y expressions around, but you must use uppercase 'M's for months.
.. position the cursor anywhere in this field and press F9 to update it;
.. run your mailmerge.

--
Cheers
macropod
[Microsoft MVP - Word]


"Katie" wrote in message ...
I have date data in my excel sheet. I have formatted it dd month yyyy, but
when I perform the mail merge, in the word document it displays the time
"12:00AM". I am using Word 2003. How do I fix this?