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#1
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Style Type as Paragraph or List
For Word 2003, is there some advantage to creating a style type of list
rather than paragraph for numbered lists? I played around with the list type and discovered that each time I apply the list type style to the steps to be numbered, the sequence always starts out at a. (I played around with alpha numbering instead of numeric.) That worked for me because other writers, engineers, and project managers all get to manipulate these documents at will. Having a style they can apply without renumbering is going to go a long way to preserve sanity. These folks don't want to learn keyboard shortcuts for autotext or other ways that Word users learn to simplify activity. They want buttons to click, not keyboard strokes. That's why I use macros and other commands on a custom toolbar. So far, using the list type seems to work for the renumbering issue. The only issue I have found is that it is a template, I guess, that is applied to the paragraph style, which remains intact in the Styles and Formatting list. I don't know if others who touch these documents would find that to be a problem. |
#2
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Style Type as Paragraph or List
In Word 2003, I wouldn't use list styles for numbering, since they don't
contribute to the stability of numbering. (In Word 2007, the situation is slightly different, but far from perfect.) Creating an outline-numbered list, having a higher level restart the lower one, would be a safer approach. See http://www.shaunakelly.com/word/numb...Numbering.html. For more on restart methods, see http://word.mvps.org/faqs/numbering/...artmethods.htm. -- Stefan Blom Microsoft Word MVP "Bev" wrote in message ... For Word 2003, is there some advantage to creating a style type of list rather than paragraph for numbered lists? I played around with the list type and discovered that each time I apply the list type style to the steps to be numbered, the sequence always starts out at a. (I played around with alpha numbering instead of numeric.) That worked for me because other writers, engineers, and project managers all get to manipulate these documents at will. Having a style they can apply without renumbering is going to go a long way to preserve sanity. These folks don't want to learn keyboard shortcuts for autotext or other ways that Word users learn to simplify activity. They want buttons to click, not keyboard strokes. That's why I use macros and other commands on a custom toolbar. So far, using the list type seems to work for the renumbering issue. The only issue I have found is that it is a template, I guess, that is applied to the paragraph style, which remains intact in the Styles and Formatting list. I don't know if others who touch these documents would find that to be a problem. |
#3
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Style Type as Paragraph or List
Creating an outline-numbered list, having a higher level restart the lower
one, would be a safer approach. See That is not a viable option for our needs. Our procedures do not have preceding paragraphs, certainly none that are predictable. Our documents are living and change with each customer. They are customized by contract. No such thing as one size fits all. They have many contributors from engineers to PMs, and even a few documentation specialists. Trying to explain the need for an invisible preceding paragraph would be costly in terms of effort and wasted in terms of results. We work from platform template documents that we customize for each customer. Engineers and PMs add new content as they modify code and functions. The writers pull together the customization requirements from the POs and contracts and specifications then work on platform template copies to create customized documentation. Our biggest issue is the procedure numbering. Using the List type of "list" was very helpful in trials, but you say it's not good. I'm just about ready to hard code all the steps. |
#4
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Style Type as Paragraph or List
Refer to the previous posts today under "Styles and Set Numbering Value
problem". The macro solution might just solve your problem because it automatically restarts numbering. "Bev" wrote: For Word 2003, is there some advantage to creating a style type of list rather than paragraph for numbered lists? I played around with the list type and discovered that each time I apply the list type style to the steps to be numbered, the sequence always starts out at a. (I played around with alpha numbering instead of numeric.) That worked for me because other writers, engineers, and project managers all get to manipulate these documents at will. Having a style they can apply without renumbering is going to go a long way to preserve sanity. These folks don't want to learn keyboard shortcuts for autotext or other ways that Word users learn to simplify activity. They want buttons to click, not keyboard strokes. That's why I use macros and other commands on a custom toolbar. So far, using the list type seems to work for the renumbering issue. The only issue I have found is that it is a template, I guess, that is applied to the paragraph style, which remains intact in the Styles and Formatting list. I don't know if others who touch these documents would find that to be a problem. |
#5
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Style Type as Paragraph or List
I had already saved the information. Without other options, I may use that.
The only thing is, we have to instruct engineers and PMs to use it on the last item, and we may end up changing their lists anyway. "RGGVTP" wrote: Refer to the previous posts today under "Styles and Set Numbering Value problem". The macro solution might just solve your problem because it automatically restarts numbering. "Bev" wrote: For Word 2003, is there some advantage to creating a style type of list rather than paragraph for numbered lists? I played around with the list type and discovered that each time I apply the list type style to the steps to be numbered, the sequence always starts out at a. (I played around with alpha numbering instead of numeric.) That worked for me because other writers, engineers, and project managers all get to manipulate these documents at will. Having a style they can apply without renumbering is going to go a long way to preserve sanity. These folks don't want to learn keyboard shortcuts for autotext or other ways that Word users learn to simplify activity. They want buttons to click, not keyboard strokes. That's why I use macros and other commands on a custom toolbar. So far, using the list type seems to work for the renumbering issue. The only issue I have found is that it is a template, I guess, that is applied to the paragraph style, which remains intact in the Styles and Formatting list. I don't know if others who touch these documents would find that to be a problem. |
#6
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Style Type as Paragraph or List
Take a look at the other suggestions in the article at
http://word.mvps.org/faqs/numbering/...artmethods.htm. -- Stefan Blom Microsoft Word MVP "Bev" wrote: Creating an outline-numbered list, having a higher level restart the lower one, would be a safer approach. See That is not a viable option for our needs. Our procedures do not have preceding paragraphs, certainly none that are predictable. Our documents are living and change with each customer. They are customized by contract. No such thing as one size fits all. They have many contributors from engineers to PMs, and even a few documentation specialists. Trying to explain the need for an invisible preceding paragraph would be costly in terms of effort and wasted in terms of results. We work from platform template documents that we customize for each customer. Engineers and PMs add new content as they modify code and functions. The writers pull together the customization requirements from the POs and contracts and specifications then work on platform template copies to create customized documentation. Our biggest issue is the procedure numbering. Using the List type of "list" was very helpful in trials, but you say it's not good. I'm just about ready to hard code all the steps. |
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