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#1
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Adding an alpha prefix to page numbers
I am jumping in mid-production on a large document that has been, pretty
much, manually prepared (page numbers, TOC, Tables & figures, etc.). I have managed to automate most functions (TOC, Table and figure numbering with lists, Index, etc.) but one thing still eludes me. The document uses page numbers in the executive summary that have a prefix of ES (e.g. ES-1, ES-2, etc.). I can get the pages formatted to display the correct ES-n number on the page but, so far, I haven't figured out how to have the whole ES-n number show up in the TOC. Can this be done? |
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#2
Posted to microsoft.public.word.docmanagement
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Adding an alpha prefix to page numbers
The only page number format that will show up in the TOC is the one created
with the Page Number Format dialog. You can use "Include chapter number" to add numbers or letters that are the paragraph numbers of autonumbered headings (they must be in one of Word's built-in heading styles); any text you type in manually will not be included. While it may be possible to get Word to assign ES as a paragraph number (to a hidden heading, for this purpose), I am dubious about this. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Joseph Talbott" wrote in message ... I am jumping in mid-production on a large document that has been, pretty much, manually prepared (page numbers, TOC, Tables & figures, etc.). I have managed to automate most functions (TOC, Table and figure numbering with lists, Index, etc.) but one thing still eludes me. The document uses page numbers in the executive summary that have a prefix of ES (e.g. ES-1, ES-2, etc.). I can get the pages formatted to display the correct ES-n number on the page but, so far, I haven't figured out how to have the whole ES-n number show up in the TOC. Can this be done? |
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#3
Posted to microsoft.public.word.docmanagement
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Adding an alpha prefix to page numbers
The only page number format that will show up in the TOC is the one created with the Page Number Format dialog. You can use "Include chapter number" to add numbers or letters that are the paragraph numbers of autonumbered headings (they must be in one of Word's built-in heading styles); any text you type in manually will not be included. While it may be possible to get Word to assign ES as a paragraph number (to a hidden heading, for this purpose), I am dubious about this. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Joseph Talbott" wrote in message ... I am jumping in mid-production on a large document that has been, pretty much, manually prepared (page numbers, TOC, Tables & figures, etc.). I have managed to automate most functions (TOC, Table and figure numbering with lists, Index, etc.) but one thing still eludes me. The document uses page numbers in the executive summary that have a prefix of ES (e.g. ES-1, ES-2, etc.). I can get the pages formatted to display the correct ES-n number on the page but, so far, I haven't figured out how to have the whole ES-n number show up in the TOC. Can this be done? |
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#4
Posted to microsoft.public.word.docmanagement
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Adding an alpha prefix to page numbers
Thanks Suzanne.
I had a feeling that was going to be the answer. I suppose that I can always inter the prefix manually after updating the TOC before the final print. Joe "Suzanne S. Barnhill" wrote: The only page number format that will show up in the TOC is the one created with the Page Number Format dialog. You can use "Include chapter number" to add numbers or letters that are the paragraph numbers of autonumbered headings (they must be in one of Word's built-in heading styles); any text you type in manually will not be included. While it may be possible to get Word to assign ES as a paragraph number (to a hidden heading, for this purpose), I am dubious about this. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Joseph Talbott" wrote in message ... I am jumping in mid-production on a large document that has been, pretty much, manually prepared (page numbers, TOC, Tables & figures, etc.). I have managed to automate most functions (TOC, Table and figure numbering with lists, Index, etc.) but one thing still eludes me. The document uses page numbers in the executive summary that have a prefix of ES (e.g. ES-1, ES-2, etc.). I can get the pages formatted to display the correct ES-n number on the page but, so far, I haven't figured out how to have the whole ES-n number show up in the TOC. Can this be done? . |
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#5
Posted to microsoft.public.word.docmanagement
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Adding an alpha prefix to page numbers
Thanks Suzanne.
I had a feeling that was going to be the answer. I suppose that I can always inter the prefix manually after updating the TOC before the final print. Joe "Suzanne S. Barnhill" wrote: The only page number format that will show up in the TOC is the one created with the Page Number Format dialog. You can use "Include chapter number" to add numbers or letters that are the paragraph numbers of autonumbered headings (they must be in one of Word's built-in heading styles); any text you type in manually will not be included. While it may be possible to get Word to assign ES as a paragraph number (to a hidden heading, for this purpose), I am dubious about this. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Joseph Talbott" wrote in message ... I am jumping in mid-production on a large document that has been, pretty much, manually prepared (page numbers, TOC, Tables & figures, etc.). I have managed to automate most functions (TOC, Table and figure numbering with lists, Index, etc.) but one thing still eludes me. The document uses page numbers in the executive summary that have a prefix of ES (e.g. ES-1, ES-2, etc.). I can get the pages formatted to display the correct ES-n number on the page but, so far, I haven't figured out how to have the whole ES-n number show up in the TOC. Can this be done? . |
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#6
Posted to microsoft.public.word.docmanagement
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Adding an alpha prefix to page numbers
If you do edit the TOC manually after the final edit, be sure to either lock
or unlink the field before printing. Otherwise you'll be prompted to update when you print. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Joseph Talbott" wrote in message ... Thanks Suzanne. I had a feeling that was going to be the answer. I suppose that I can always inter the prefix manually after updating the TOC before the final print. Joe "Suzanne S. Barnhill" wrote: The only page number format that will show up in the TOC is the one created with the Page Number Format dialog. You can use "Include chapter number" to add numbers or letters that are the paragraph numbers of autonumbered headings (they must be in one of Word's built-in heading styles); any text you type in manually will not be included. While it may be possible to get Word to assign ES as a paragraph number (to a hidden heading, for this purpose), I am dubious about this. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Joseph Talbott" wrote in message ... I am jumping in mid-production on a large document that has been, pretty much, manually prepared (page numbers, TOC, Tables & figures, etc.). I have managed to automate most functions (TOC, Table and figure numbering with lists, Index, etc.) but one thing still eludes me. The document uses page numbers in the executive summary that have a prefix of ES (e.g. ES-1, ES-2, etc.). I can get the pages formatted to display the correct ES-n number on the page but, so far, I haven't figured out how to have the whole ES-n number show up in the TOC. Can this be done? . |
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#7
Posted to microsoft.public.word.docmanagement
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Adding an alpha prefix to page numbers
If you do edit the TOC manually after the final edit, be sure to either lock
or unlink the field before printing. Otherwise you'll be prompted to update when you print. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Joseph Talbott" wrote in message ... Thanks Suzanne. I had a feeling that was going to be the answer. I suppose that I can always inter the prefix manually after updating the TOC before the final print. Joe "Suzanne S. Barnhill" wrote: The only page number format that will show up in the TOC is the one created with the Page Number Format dialog. You can use "Include chapter number" to add numbers or letters that are the paragraph numbers of autonumbered headings (they must be in one of Word's built-in heading styles); any text you type in manually will not be included. While it may be possible to get Word to assign ES as a paragraph number (to a hidden heading, for this purpose), I am dubious about this. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Joseph Talbott" wrote in message ... I am jumping in mid-production on a large document that has been, pretty much, manually prepared (page numbers, TOC, Tables & figures, etc.). I have managed to automate most functions (TOC, Table and figure numbering with lists, Index, etc.) but one thing still eludes me. The document uses page numbers in the executive summary that have a prefix of ES (e.g. ES-1, ES-2, etc.). I can get the pages formatted to display the correct ES-n number on the page but, so far, I haven't figured out how to have the whole ES-n number show up in the TOC. Can this be done? . |
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