Home |
Search |
Today's Posts |
#1
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Replace cross-reference with text
I have cross-references to figures throughout my document. I will be
submitting this to a conference with a page limit, but I have requested an additional page for figure 4 (say) so that it can be shown in large scale at the end of the document. To make it easy for the editors, I have supplied a small scale version of figure 4 in the body of the text, and a large scale version at the end -- they can delete the large one if they don't want to grant me the extra page. However, this means I don't know which figure 4 will be retained, so I should not be cross-referencing the figure labels of either versions of figure 4. Therefore, I want to search for all occurences of "Fig. 4" (which are all cross-references to the smaller version of figure 4) and replace the cross-reference with the *text* "Fig. 4" i.e. not a cross-reference. When I try to use Word's Search-and-Replace to do this, it's hard to tell whether anything changed because the visible text remains unchanged. After do the replacement of all instances (one at a time), I checked and found that all occurrences of "Fig. 4" are still cross-references. Is there a way to force the replacement? I am using Word 2003 on Windows XP. |
#2
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Replace cross-reference with text
The cross-reference will be a REF field; if you display field codes (Alt+F9)
, you'll see something such as { REF _Ref269150370 }. Once you've replaced the cross-reference with plain text, you will not see this field. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Paul" wrote in message ... I have cross-references to figures throughout my document. I will be submitting this to a conference with a page limit, but I have requested an additional page for figure 4 (say) so that it can be shown in large scale at the end of the document. To make it easy for the editors, I have supplied a small scale version of figure 4 in the body of the text, and a large scale version at the end -- they can delete the large one if they don't want to grant me the extra page. However, this means I don't know which figure 4 will be retained, so I should not be cross-referencing the figure labels of either versions of figure 4. Therefore, I want to search for all occurences of "Fig. 4" (which are all cross-references to the smaller version of figure 4) and replace the cross-reference with the *text* "Fig. 4" i.e. not a cross-reference. When I try to use Word's Search-and-Replace to do this, it's hard to tell whether anything changed because the visible text remains unchanged. After do the replacement of all instances (one at a time), I checked and found that all occurrences of "Fig. 4" are still cross-references. Is there a way to force the replacement? I am using Word 2003 on Windows XP. |
#3
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Replace cross-reference with text
Hmm, that's strange. I manually searched for, and erased, all cross-
references to Fig. 4. In place of each occurance, I typed in the letters "Fig. 4". When I did a Print Preview, I got an "Error! Reference source not found." after each occurance of my manually typed "Fig. 4". It turns out that there is a zero-width cross-reference that I did not manage to erase. I did Alt-F9 to reveal all codes, and indeed, the cross reference was revealed as { REF_Ref264639379 \h }. It's actually hard to select that string with the mouse for copying, as the selection often expands automatically to include the braces. In that case, Word thinks you're trying to copy the entire field, and pasting into text-only fields (e.g. Search window, or Notebook) pastes nothing. However, I can use the cursor keys to select all field-code text other than the braces and copy/paste that into the Search window. Thanks, Suzanne. On Aug 9, 9:52*pm, "Suzanne S. Barnhill" wrote: The cross-reference will be a REF field; if you display field codes (Alt+F9) , you'll see something such as { REF _Ref269150370 }. Once you've replaced the cross-reference with plain text, you will not see this field. "Paul" wrote in message ... I have cross-references to figures throughout my document. *I will be submitting this to a conference with a page limit, but I have requested an additional page for figure 4 (say) so that it can be shown in large scale at the end of the document. *To make it easy for the editors, I have supplied a small scale version of figure 4 in the body of the text, and a large scale version at the end -- they can delete the large one if they don't want to grant me the extra page. However, this means I don't know which figure 4 will be retained, so I should not be cross-referencing the figure labels of either versions of figure 4. *Therefore, I want to search for all occurences of "Fig. 4" (which are all cross-references to the smaller version of figure 4) and replace the cross-reference with the *text* "Fig. 4" i.e. not a cross-reference. *When I try to use Word's Search-and-Replace to do this, it's hard to tell whether anything changed because the visible text remains unchanged. *After do the replacement of all instances (one at a time), I checked and found that all occurrences of "Fig. 4" are still cross-references. *Is there a way to force the replacement? I am using Word 2003 on Windows XP.- Hide quoted text - - Show quoted text - |
#4
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Replace cross-reference with text
I found a better solution based on your former post
http://groups.google.ca/group/micros...b94219109e04de. Search for "^d REF _Ref264639379" without quotes. Thanks again! On Aug 10, 10:19*am, Paul wrote: Hmm, that's strange. *I manually searched for, and erased, all cross- references to Fig. 4. *In place of each occurance, I typed in the letters "Fig. 4". *When I did a Print Preview, I got an "Error! Reference source not found." after each occurance of my manually typed "Fig. 4". *It turns out that there is a zero-width cross-reference that I did not manage to erase. I did Alt-F9 to reveal all codes, and indeed, the cross reference was revealed as { REF_Ref264639379 \h }. *It's actually hard to select that string with the mouse for copying, as the selection often expands automatically to include the braces. *In that case, Word thinks you're trying to copy the entire field, and pasting into text-only fields (e.g. Search window, or Notebook) pastes nothing. *However, I can use the cursor keys to select all field-code text other than the braces and copy/paste that into the Search window. Thanks, Suzanne. On Aug 9, 9:52*pm, "Suzanne S. Barnhill" wrote: The cross-reference will be a REF field; if you display field codes (Alt+F9) , you'll see something such as { REF _Ref269150370 }. Once you've replaced the cross-reference with plain text, you will not see this field. "Paul" wrote in message .... I have cross-references to figures throughout my document. *I will be submitting this to a conference with a page limit, but I have requested an additional page for figure 4 (say) so that it can be shown in large scale at the end of the document. *To make it easy for the editors, I have supplied a small scale version of figure 4 in the body of the text, and a large scale version at the end -- they can delete the large one if they don't want to grant me the extra page. However, this means I don't know which figure 4 will be retained, so I should not be cross-referencing the figure labels of either versions of figure 4. *Therefore, I want to search for all occurences of "Fig. 4" (which are all cross-references to the smaller version of figure 4) and replace the cross-reference with the *text* "Fig. 4" i.e. not a cross-reference. *When I try to use Word's Search-and-Replace to do this, it's hard to tell whether anything changed because the visible text remains unchanged. *After do the replacement of all instances (one at a time), I checked and found that all occurrences of "Fig. 4" are still cross-references. *Is there a way to force the replacement? I am using Word 2003 on Windows XP. |
#5
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Replace cross-reference with text
There's a whole article based on this at
http://sbarnhill.mvps.org/WordFAQs/SpecialFind.htm. But the point of my post was that displaying field codes would allow you to see whether or not you had actually eliminated them. And when you are searching for field codes in order to replace them with plain text (instead of editing them), you WANT the entire field (including braces) to be selected. Alternatively, you might find that just unlinking the field (Ctrl+Shift+F9) would accomplish what you want. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Paul" wrote in message ... I found a better solution based on your former post http://groups.google.ca/group/micros...b94219109e04de. Search for "^d REF _Ref264639379" without quotes. Thanks again! On Aug 10, 10:19 am, Paul wrote: Hmm, that's strange. I manually searched for, and erased, all cross- references to Fig. 4. In place of each occurance, I typed in the letters "Fig. 4". When I did a Print Preview, I got an "Error! Reference source not found." after each occurance of my manually typed "Fig. 4". It turns out that there is a zero-width cross-reference that I did not manage to erase. I did Alt-F9 to reveal all codes, and indeed, the cross reference was revealed as { REF_Ref264639379 \h }. It's actually hard to select that string with the mouse for copying, as the selection often expands automatically to include the braces. In that case, Word thinks you're trying to copy the entire field, and pasting into text-only fields (e.g. Search window, or Notebook) pastes nothing. However, I can use the cursor keys to select all field-code text other than the braces and copy/paste that into the Search window. Thanks, Suzanne. On Aug 9, 9:52 pm, "Suzanne S. Barnhill" wrote: The cross-reference will be a REF field; if you display field codes (Alt+F9) , you'll see something such as { REF _Ref269150370 }. Once you've replaced the cross-reference with plain text, you will not see this field. "Paul" wrote in message ... I have cross-references to figures throughout my document. I will be submitting this to a conference with a page limit, but I have requested an additional page for figure 4 (say) so that it can be shown in large scale at the end of the document. To make it easy for the editors, I have supplied a small scale version of figure 4 in the body of the text, and a large scale version at the end -- they can delete the large one if they don't want to grant me the extra page. However, this means I don't know which figure 4 will be retained, so I should not be cross-referencing the figure labels of either versions of figure 4. Therefore, I want to search for all occurences of "Fig. 4" (which are all cross-references to the smaller version of figure 4) and replace the cross-reference with the *text* "Fig. 4" i.e. not a cross-reference. When I try to use Word's Search-and-Replace to do this, it's hard to tell whether anything changed because the visible text remains unchanged. After do the replacement of all instances (one at a time), I checked and found that all occurrences of "Fig. 4" are still cross-references. Is there a way to force the replacement? I am using Word 2003 on Windows XP. |
#6
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Replace cross-reference with text
Wow. Thanks yet again for the link. And for making that knowledge
available. On Aug 10, 10:44*am, "Suzanne S. Barnhill" wrote: There's a whole article based on this athttp://sbarnhill.mvps.org/WordFAQs/SpecialFind.htm. But the point of my post was that displaying field codes would allow you to see whether or not you had actually eliminated them. And when you are searching for field codes in order to replace them with plain text (instead of editing them), you WANT the entire field (including braces) to be selected. Alternatively, you might find that just unlinking the field (Ctrl+Shift+F9) would accomplish what you want. "Paul" wrote in message ... I found a better solution based on your former posthttp://groups.google.ca/group/microsoft.public.word.docmanagement/bro.... Search for "^d REF _Ref264639379" without quotes. Thanks again! On Aug 10, 10:19 am, Paul wrote: Hmm, that's strange. I manually searched for, and erased, all cross- references to Fig. 4. In place of each occurance, I typed in the letters "Fig. 4". When I did a Print Preview, I got an "Error! Reference source not found." after each occurance of my manually typed "Fig. 4". It turns out that there is a zero-width cross-reference that I did not manage to erase. I did Alt-F9 to reveal all codes, and indeed, the cross reference was revealed as { REF_Ref264639379 \h }. It's actually hard to select that string with the mouse for copying, as the selection often expands automatically to include the braces. In that case, Word thinks you're trying to copy the entire field, and pasting into text-only fields (e.g. Search window, or Notebook) pastes nothing. However, I can use the cursor keys to select all field-code text other than the braces and copy/paste that into the Search window. Thanks, Suzanne. On Aug 9, 9:52 pm, "Suzanne S. Barnhill" wrote: The cross-reference will be a REF field; if you display field codes (Alt+F9) , you'll see something such as { REF _Ref269150370 }. Once you've replaced the cross-reference with plain text, you will not see this field. "Paul" wrote in message .... I have cross-references to figures throughout my document. I will be submitting this to a conference with a page limit, but I have requested an additional page for figure 4 (say) so that it can be shown in large scale at the end of the document. To make it easy for the editors, I have supplied a small scale version of figure 4 in the body of the text, and a large scale version at the end -- they can delete the large one if they don't want to grant me the extra page. However, this means I don't know which figure 4 will be retained, so I should not be cross-referencing the figure labels of either versions of figure 4. Therefore, I want to search for all occurences of "Fig.. 4" (which are all cross-references to the smaller version of figure 4) and replace the cross-reference with the *text* "Fig. 4" i.e. not a cross-reference. When I try to use Word's Search-and-Replace to do this, it's hard to tell whether anything changed because the visible text remains unchanged. After do the replacement of all instances (one at a time), I checked and found that all occurrences of "Fig. 4" are still cross-references. Is there a way to force the replacement? I am using Word 2003 on Windows XP. |
#7
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Replace cross-reference with text
You're welcome.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Paul" wrote in message ... Wow. Thanks yet again for the link. And for making that knowledge available. On Aug 10, 10:44 am, "Suzanne S. Barnhill" wrote: There's a whole article based on this athttp://sbarnhill.mvps.org/WordFAQs/SpecialFind.htm. But the point of my post was that displaying field codes would allow you to see whether or not you had actually eliminated them. And when you are searching for field codes in order to replace them with plain text (instead of editing them), you WANT the entire field (including braces) to be selected. Alternatively, you might find that just unlinking the field (Ctrl+Shift+F9) would accomplish what you want. "Paul" wrote in message ... I found a better solution based on your former posthttp://groups.google.ca/group/microsoft.public.word.docmanagement/bro.... Search for "^d REF _Ref264639379" without quotes. Thanks again! On Aug 10, 10:19 am, Paul wrote: Hmm, that's strange. I manually searched for, and erased, all cross- references to Fig. 4. In place of each occurance, I typed in the letters "Fig. 4". When I did a Print Preview, I got an "Error! Reference source not found." after each occurance of my manually typed "Fig. 4". It turns out that there is a zero-width cross-reference that I did not manage to erase. I did Alt-F9 to reveal all codes, and indeed, the cross reference was revealed as { REF_Ref264639379 \h }. It's actually hard to select that string with the mouse for copying, as the selection often expands automatically to include the braces. In that case, Word thinks you're trying to copy the entire field, and pasting into text-only fields (e.g. Search window, or Notebook) pastes nothing. However, I can use the cursor keys to select all field-code text other than the braces and copy/paste that into the Search window. Thanks, Suzanne. On Aug 9, 9:52 pm, "Suzanne S. Barnhill" wrote: The cross-reference will be a REF field; if you display field codes (Alt+F9) , you'll see something such as { REF _Ref269150370 }. Once you've replaced the cross-reference with plain text, you will not see this field. "Paul" wrote in message ... I have cross-references to figures throughout my document. I will be submitting this to a conference with a page limit, but I have requested an additional page for figure 4 (say) so that it can be shown in large scale at the end of the document. To make it easy for the editors, I have supplied a small scale version of figure 4 in the body of the text, and a large scale version at the end -- they can delete the large one if they don't want to grant me the extra page. However, this means I don't know which figure 4 will be retained, so I should not be cross-referencing the figure labels of either versions of figure 4. Therefore, I want to search for all occurences of "Fig. 4" (which are all cross-references to the smaller version of figure 4) and replace the cross-reference with the *text* "Fig. 4" i.e. not a cross-reference. When I try to use Word's Search-and-Replace to do this, it's hard to tell whether anything changed because the visible text remains unchanged. After do the replacement of all instances (one at a time), I checked and found that all occurrences of "Fig. 4" are still cross-references. Is there a way to force the replacement? I am using Word 2003 on Windows XP. |
#8
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Replace cross-reference with text
On that note, I'd just like to say that sometimes, I feel that a Ph.D.
should be offered for Microsoft Word. The fact that the knowledge is proprietarily driven and ephemeral is immaterial, since the same can be said for high tech. In fact, it can be argued the expertise in Word seems to have more staying power than some (if not many) areas of high tech graduate degrees. As well, much of high tech research is also driven by companies. On Aug 10, 12:54*pm, "Suzanne S. Barnhill" wrote: You're welcome. "Paul" wrote in message ... Wow. *Thanks yet again for the link. *And for making that knowledge available. On Aug 10, 10:44 am, "Suzanne S. Barnhill" wrote: There's a whole article based on this athttp://sbarnhill.mvps.org/WordFAQs/SpecialFind.htm. But the point of my post was that displaying field codes would allow you to see whether or not you had actually eliminated them. And when you are searching for field codes in order to replace them with plain text (instead of editing them), you WANT the entire field (including braces) to be selected. Alternatively, you might find that just unlinking the field (Ctrl+Shift+F9) would accomplish what you want. "Paul" wrote in message .... I found a better solution based on your former posthttp://groups.google.ca/group/microsoft.public.word.docmanagement/bro.... Search for "^d REF _Ref264639379" without quotes. Thanks again! On Aug 10, 10:19 am, Paul wrote: Hmm, that's strange. I manually searched for, and erased, all cross- references to Fig. 4. In place of each occurance, I typed in the letters "Fig. 4". When I did a Print Preview, I got an "Error! Reference source not found." after each occurance of my manually typed "Fig. 4". It turns out that there is a zero-width cross-reference that I did not manage to erase. I did Alt-F9 to reveal all codes, and indeed, the cross reference was revealed as { REF_Ref264639379 \h }. It's actually hard to select that string with the mouse for copying, as the selection often expands automatically to include the braces. In that case, Word thinks you're trying to copy the entire field, and pasting into text-only fields (e.g. Search window, or Notebook) pastes nothing. However, I can use the cursor keys to select all field-code text other than the braces and copy/paste that into the Search window. Thanks, Suzanne. On Aug 9, 9:52 pm, "Suzanne S. Barnhill" wrote: The cross-reference will be a REF field; if you display field codes (Alt+F9) , you'll see something such as { REF _Ref269150370 }. Once you've replaced the cross-reference with plain text, you will not see this field. "Paul" wrote in message ... I have cross-references to figures throughout my document. I will be submitting this to a conference with a page limit, but I have requested an additional page for figure 4 (say) so that it can be shown in large scale at the end of the document. To make it easy for the editors, I have supplied a small scale version of figure 4 in the body of the text, and a large scale version at the end -- they can delete the large one if they don't want to grant me the extra page. However, this means I don't know which figure 4 will be retained, so I should not be cross-referencing the figure labels of either versions of figure 4. Therefore, I want to search for all occurences of "Fig. 4" (which are all cross-references to the smaller version of figure 4) and replace the cross-reference with the *text* "Fig. 4" i.e. not a cross-reference. When I try to use Word's Search-and-Replace to do this, it's hard to tell whether anything changed because the visible text remains unchanged. After do the replacement of all instances (one at a time), I checked and found that all occurrences of "Fig.. 4" are still cross-references. Is there a way to force the replacement? I am using Word 2003 on Windows XP. |
#9
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Replace cross-reference with text
Well, I'll accept an honorary doctorate if you want to confer one, though I
don't deserve it as much as some of my colleagues! I started using Word with Word 2.0 for Windows in 1992, and there are still vast areas of it that I have no experience of and know little or nothing about. Much of what I do know, however, I learned from reading questions and answers in these NGs. A lot of the problem arises from the fact that, the more Microsoft tries to make Word easy to use, the more of its basic functionality is actually concealed from users. A user who builds a crystal radio from scratch will obviously know more about how it works than one who just turns on the Philco. And it's not entirely unreasonable for users to want a word processor that is as simple to use as a radio (or a toaster, the usual analog), provided all they want to use it for is simple projects. When their needs become more complex, however, they must accept that more expertise is required. The analogy is often made to driving a car. No matter how long you've watched someone else drive a car, you won't find it that easy to do the first time you actually try. It requires at least some instruction and a lot of practice to become very good at it. But, on the analogy of research-based degrees, no one would expect to get a Ph.D. in, say, history by reading one book about the Civil War. It does require a lot of application and study, but you might get a Ph.D. in history based on being an expert on the Civil War without knowing a great deal about ancient history. Similarly, you can have a huge depth of knowledge about the parts of Word that you actually use and be relatively ignorant about the features you have never needed. When you do suddenly need to use those features, you have to start pretty much from scratch to learn them, just as a Civil War buff asked to teach an ancient history class might have to do a bit of boning up on the subject to get up to speed. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Paul" wrote in message ... On that note, I'd just like to say that sometimes, I feel that a Ph.D. should be offered for Microsoft Word. The fact that the knowledge is proprietarily driven and ephemeral is immaterial, since the same can be said for high tech. In fact, it can be argued the expertise in Word seems to have more staying power than some (if not many) areas of high tech graduate degrees. As well, much of high tech research is also driven by companies. On Aug 10, 12:54 pm, "Suzanne S. Barnhill" wrote: You're welcome. "Paul" wrote in message ... Wow. Thanks yet again for the link. And for making that knowledge available. On Aug 10, 10:44 am, "Suzanne S. Barnhill" wrote: There's a whole article based on this athttp://sbarnhill.mvps.org/WordFAQs/SpecialFind.htm. But the point of my post was that displaying field codes would allow you to see whether or not you had actually eliminated them. And when you are searching for field codes in order to replace them with plain text (instead of editing them), you WANT the entire field (including braces) to be selected. Alternatively, you might find that just unlinking the field (Ctrl+Shift+F9) would accomplish what you want. "Paul" wrote in message ... I found a better solution based on your former posthttp://groups.google.ca/group/microsoft.public.word.docmanagement/bro.... Search for "^d REF _Ref264639379" without quotes. Thanks again! On Aug 10, 10:19 am, Paul wrote: Hmm, that's strange. I manually searched for, and erased, all cross- references to Fig. 4. In place of each occurance, I typed in the letters "Fig. 4". When I did a Print Preview, I got an "Error! Reference source not found." after each occurance of my manually typed "Fig. 4". It turns out that there is a zero-width cross-reference that I did not manage to erase. I did Alt-F9 to reveal all codes, and indeed, the cross reference was revealed as { REF_Ref264639379 \h }. It's actually hard to select that string with the mouse for copying, as the selection often expands automatically to include the braces. In that case, Word thinks you're trying to copy the entire field, and pasting into text-only fields (e.g. Search window, or Notebook) pastes nothing. However, I can use the cursor keys to select all field-code text other than the braces and copy/paste that into the Search window. Thanks, Suzanne. On Aug 9, 9:52 pm, "Suzanne S. Barnhill" wrote: The cross-reference will be a REF field; if you display field codes (Alt+F9) , you'll see something such as { REF _Ref269150370 }. Once you've replaced the cross-reference with plain text, you will not see this field. "Paul" wrote in message ... I have cross-references to figures throughout my document. I will be submitting this to a conference with a page limit, but I have requested an additional page for figure 4 (say) so that it can be shown in large scale at the end of the document. To make it easy for the editors, I have supplied a small scale version of figure 4 in the body of the text, and a large scale version at the end -- they can delete the large one if they don't want to grant me the extra page. However, this means I don't know which figure 4 will be retained, so I should not be cross-referencing the figure labels of either versions of figure 4. Therefore, I want to search for all occurences of "Fig. 4" (which are all cross-references to the smaller version of figure 4) and replace the cross-reference with the *text* "Fig. 4" i.e. not a cross-reference. When I try to use Word's Search-and-Replace to do this, it's hard to tell whether anything changed because the visible text remains unchanged. After do the replacement of all instances (one at a time), I checked and found that all occurrences of "Fig. 4" are still cross-references. Is there a way to force the replacement? I am using Word 2003 on Windows XP. |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
how do I cross reference text between two documents | Microsoft Word Help | |||
cross reference changes surrounding text | Microsoft Word Help | |||
Insert reference/cross-reference doesn't display my header text | Microsoft Word Help | |||
Update cross-reference text | Microsoft Word Help | |||
How do I return to text after going to a cross reference? | Microsoft Word Help |