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#1
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format merge document
i have formatted a word doc that part of the doc is centered and the next
part is left justified. when i complete the merge, the first document is fine, but the next is all centered, then some centered and some to the left. there is no consistancy to the mix up. i have tried to use section breaks to keep the formatting, but that does not work either. i'm using word 2003. any suggestions???? |
#2
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Hi ?B?bG9zdCBpbiBjaW5jeQ==?=,
i have formatted a word doc that part of the doc is centered and the next part is left justified. when i complete the merge, the first document is fine, but the next is all centered, then some centered and some to the left. there is no consistancy to the mix up. i have tried to use section breaks to keep the formatting, but that does not work either. i'm using word 2003. any suggestions???? My inclination is to say that you need to set up and use paragraph styles to enforce consistency. Although I wouldn't really have expected what you describe in any case... Can you list steps for setting up the main merge document that we can use to reproduce the problem? Are you creating a form letter or directory type of merge? Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#3
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here is what i have done:
type in my merge fields and other information, formating as i go, ex. courtname(centered), return, business name (left) return, attorney name (left) return, atty address (left) return, vs.(left), return, name 1(left) return, address (left) return, city state zip (left) return, then the "body" of the pleading, which is mostly the same, but had some additional merge fields. the alignment in the body of the pleading is fine. the top part is giving me the problems. once everything is typed, i go through the merge process and complete the merge. merge 1 and 2 are fine, merge 3 the business name and attorney name are centered, merge 4... the whole top part, before the body, is all centered. I'm not sure if that's what you are looking for. thanks for your help becky "Cindy M -WordMVP-" wrote: Hi ?B?bG9zdCBpbiBjaW5jeQ==?=, i have formatted a word doc that part of the doc is centered and the next part is left justified. when i complete the merge, the first document is fine, but the next is all centered, then some centered and some to the left. there is no consistancy to the mix up. i have tried to use section breaks to keep the formatting, but that does not work either. i'm using word 2003. any suggestions???? My inclination is to say that you need to set up and use paragraph styles to enforce consistency. Although I wouldn't really have expected what you describe in any case... Can you list steps for setting up the main merge document that we can use to reproduce the problem? Are you creating a form letter or directory type of merge? Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#4
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Hi ?B?bG9zdCBpbiBjaW5jeQ==?=,
here is what i have done: type in my merge fields and other information, formating as i go, ex. courtname(centered), return, business name (left) return, attorney name (left) return, atty address (left) return, vs.(left), return, name 1(left) return, address (left) return, city state zip (left) return, then the "body" of the pleading, which is mostly the same, but had some additional merge fields. the alignment in the body of the pleading is fine. the top part is giving me the problems. once everything is typed, i go through the merge process and complete the merge. merge 1 and 2 are fine, merge 3 the business name and attorney name are centered, merge 4... the whole top part, before the body, is all centered. I'm not sure if that's what you are looking for. OK, that gives me a general idea how the document is set up... I'm not sure what I'm looking for, either :-) I was interested in whether you were applying any styles, for one thing. And whether you were pressing Return or Shift+Return. Are you inserting the top part of the information into a frame, table, text box, or anything like that? Is there any chance you'd be typing any of the text within a merge field? (Like, you insert a field, then go back at some point and click near the end of the field to type some more text?) Using IF fields? Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#5
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i'm not using any styles, as least I don't think so ( I don't know how to use
them as I have not set anything up). I usually just press return- what is the difference between return and Shift+return?? I'm not using any frame, text box, etx. Yes, i'm using merge fields that I could later go back and make changes to and yes im using if fields. thanks becky "Cindy M -WordMVP-" wrote: Hi ?B?bG9zdCBpbiBjaW5jeQ==?=, here is what i have done: type in my merge fields and other information, formating as i go, ex. courtname(centered), return, business name (left) return, attorney name (left) return, atty address (left) return, vs.(left), return, name 1(left) return, address (left) return, city state zip (left) return, then the "body" of the pleading, which is mostly the same, but had some additional merge fields. the alignment in the body of the pleading is fine. the top part is giving me the problems. once everything is typed, i go through the merge process and complete the merge. merge 1 and 2 are fine, merge 3 the business name and attorney name are centered, merge 4... the whole top part, before the body, is all centered. I'm not sure if that's what you are looking for. OK, that gives me a general idea how the document is set up... I'm not sure what I'm looking for, either :-) I was interested in whether you were applying any styles, for one thing. And whether you were pressing Return or Shift+Return. Are you inserting the top part of the information into a frame, table, text box, or anything like that? Is there any chance you'd be typing any of the text within a merge field? (Like, you insert a field, then go back at some point and click near the end of the field to type some more text?) Using IF fields? Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#6
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Hi ?B?bG9zdCBpbiBjaW5jeQ==?=,
i'm not using any styles, as least I don't think so ( I don't know how to use them as I have not set anything up). I usually just press return- what is the difference between return and Shift+return?? Return creates a new paragraph; Shift+return a new line within a paragraph. yes im using if fields OK. And are any IF fields involved in the paragraphs that are doing the shifting? It's very difficult (if not impossible) to control combinations of paragraph formatting (such as center and left) as the result of IF fields. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
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