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#1
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If you have, say, 10 separate docs with tracked changes, it would be handy to
combine into one doc, where the result is that, where there is no change to the text, it just shows up once in the correct place, and then when you come to a change, it shows up in a unique color for each author, and if 2+ authors changed the language differently, each change would show up sequentially at the same place in the document. Not sure if I explained this well, but the concept is more of a 10 document merge rather than insert or copy and paste as some MVPs have suggested. Insert or copy and paste seems to connote that, for example, if the document is 1 page and you insert each of the 10 versions, you end up with roughly an 11 page doc with sequential duplication and no easy way of evaluating changes in one place. With what I'm suggesting, a "merge", you end up with, say, a 1.5 page doc where the unchanged parts just show up once and the changed parts are all grouped together around the parts changed, with different colored tracked changes showing each author's changes. This would make managing multiple changed docs much easier. You could accept/reject without having to copy and paste manually from multiple documents. Is this, or something similar (not Insert as you suggest below) available under Word 2003? Do you know of any macros or third party programs which facilitate this? Another question: In earlier versions of Word, you could accept/reject a change and the program would automatically move you to the next change. In 2003, it seems to be a 2 step process requiring 2 clicks where 1 click did it in earlier versions. Is there any way to make this happen in 2003? Detailed instructions would be appreciated. Tx for a prompt reply. |
#2
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Hi Tenacity
Have you tried Tools Compare and Merge Documents? It doesn't always work brilliantly, but it is possible to keep adding documents so you have eventually merged all 10 documents. To show how to display changes by colour according to author, and how to reinstate the previous functionality for moving to the next tracked change, see How does Track Changes in Microsoft Word work? http://www.ShaunaKelly.com/word/trac...ngesWorks.html Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Tenacity" wrote in message ... If you have, say, 10 separate docs with tracked changes, it would be handy to combine into one doc, where the result is that, where there is no change to the text, it just shows up once in the correct place, and then when you come to a change, it shows up in a unique color for each author, and if 2+ authors changed the language differently, each change would show up sequentially at the same place in the document. Not sure if I explained this well, but the concept is more of a 10 document merge rather than insert or copy and paste as some MVPs have suggested. Insert or copy and paste seems to connote that, for example, if the document is 1 page and you insert each of the 10 versions, you end up with roughly an 11 page doc with sequential duplication and no easy way of evaluating changes in one place. With what I'm suggesting, a "merge", you end up with, say, a 1.5 page doc where the unchanged parts just show up once and the changed parts are all grouped together around the parts changed, with different colored tracked changes showing each author's changes. This would make managing multiple changed docs much easier. You could accept/reject without having to copy and paste manually from multiple documents. Is this, or something similar (not Insert as you suggest below) available under Word 2003? Do you know of any macros or third party programs which facilitate this? Another question: In earlier versions of Word, you could accept/reject a change and the program would automatically move you to the next change. In 2003, it seems to be a 2 step process requiring 2 clicks where 1 click did it in earlier versions. Is there any way to make this happen in 2003? Detailed instructions would be appreciated. Tx for a prompt reply. |
#3
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Thanks for the reply. I will try your merge proposal. Is this the only fix?
because you say it doesn't always work brilliantly!? RE your help site, which is very good, you speak about "Remove personal information from file properties on save." As far as I can tell, this must be checked each time for each doc. Is there any way to make this your default setting so it is checked automatically unless unchecked manually? Tx. "Shauna Kelly" wrote: Hi Tenacity Have you tried Tools Compare and Merge Documents? It doesn't always work brilliantly, but it is possible to keep adding documents so you have eventually merged all 10 documents. To show how to display changes by colour according to author, and how to reinstate the previous functionality for moving to the next tracked change, see How does Track Changes in Microsoft Word work? http://www.ShaunaKelly.com/word/trac...ngesWorks.html Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Tenacity" wrote in message ... If you have, say, 10 separate docs with tracked changes, it would be handy to combine into one doc, where the result is that, where there is no change to the text, it just shows up once in the correct place, and then when you come to a change, it shows up in a unique color for each author, and if 2+ authors changed the language differently, each change would show up sequentially at the same place in the document. Not sure if I explained this well, but the concept is more of a 10 document merge rather than insert or copy and paste as some MVPs have suggested. Insert or copy and paste seems to connote that, for example, if the document is 1 page and you insert each of the 10 versions, you end up with roughly an 11 page doc with sequential duplication and no easy way of evaluating changes in one place. With what I'm suggesting, a "merge", you end up with, say, a 1.5 page doc where the unchanged parts just show up once and the changed parts are all grouped together around the parts changed, with different colored tracked changes showing each author's changes. This would make managing multiple changed docs much easier. You could accept/reject without having to copy and paste manually from multiple documents. Is this, or something similar (not Insert as you suggest below) available under Word 2003? Do you know of any macros or third party programs which facilitate this? Another question: In earlier versions of Word, you could accept/reject a change and the program would automatically move you to the next change. In 2003, it seems to be a 2 step process requiring 2 clicks where 1 click did it in earlier versions. Is there any way to make this happen in 2003? Detailed instructions would be appreciated. Tx for a prompt reply. |
#4
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Hi Tenacity
I believe it's a document-specific setting. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Tenacity" wrote in message ... Thanks for the reply. I will try your merge proposal. Is this the only fix? because you say it doesn't always work brilliantly!? RE your help site, which is very good, you speak about "Remove personal information from file properties on save." As far as I can tell, this must be checked each time for each doc. Is there any way to make this your default setting so it is checked automatically unless unchecked manually? Tx. "Shauna Kelly" wrote: Hi Tenacity Have you tried Tools Compare and Merge Documents? It doesn't always work brilliantly, but it is possible to keep adding documents so you have eventually merged all 10 documents. To show how to display changes by colour according to author, and how to reinstate the previous functionality for moving to the next tracked change, see How does Track Changes in Microsoft Word work? http://www.ShaunaKelly.com/word/trac...ngesWorks.html Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Tenacity" wrote in message ... If you have, say, 10 separate docs with tracked changes, it would be handy to combine into one doc, where the result is that, where there is no change to the text, it just shows up once in the correct place, and then when you come to a change, it shows up in a unique color for each author, and if 2+ authors changed the language differently, each change would show up sequentially at the same place in the document. Not sure if I explained this well, but the concept is more of a 10 document merge rather than insert or copy and paste as some MVPs have suggested. Insert or copy and paste seems to connote that, for example, if the document is 1 page and you insert each of the 10 versions, you end up with roughly an 11 page doc with sequential duplication and no easy way of evaluating changes in one place. With what I'm suggesting, a "merge", you end up with, say, a 1.5 page doc where the unchanged parts just show up once and the changed parts are all grouped together around the parts changed, with different colored tracked changes showing each author's changes. This would make managing multiple changed docs much easier. You could accept/reject without having to copy and paste manually from multiple documents. Is this, or something similar (not Insert as you suggest below) available under Word 2003? Do you know of any macros or third party programs which facilitate this? Another question: In earlier versions of Word, you could accept/reject a change and the program would automatically move you to the next change. In 2003, it seems to be a 2 step process requiring 2 clicks where 1 click did it in earlier versions. Is there any way to make this happen in 2003? Detailed instructions would be appreciated. Tx for a prompt reply. |
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