Hi can someone please tell me the basics or point me to an article for
merging repeating data

I have a database of awards (student achievements) , each record has 0
or more related units.

I need to merge the data in word so that each award is a single
document with a repeating area in the middle listing the units.

I could possibly use a pivot table and a fixed max number of units to
get the data, but would prefer to retrieve the data like this:

AwardID Unit
1 1
1 2
1 17
2 16
3 31

What are the basics for handling this kind ofr merge?
Thanks
hals_left

Try this, Hals
http://homepage.swissonline.ch/cindy...tm#ComplexMerg
*******************
~Anne Troy

www.OfficeArticles.com


"hals left" wrote in message
oups.com...
Hi can someone please tell me the basics or point me to an article for
merging repeating data

I have a database of awards (student achievements) , each record has 0
or more related units.

I need to merge the data in word so that each award is a single
document with a repeating area in the middle listing the units.

I could possibly use a pivot table and a fixed max number of units to
get the data, but would prefer to retrieve the data like this:

AwardID Unit
1 1
1 2
1 17
2 16
3 31

What are the basics for handling this kind ofr merge?
Thanks
hals_left

Thanks, some great info there.

Using the IF SET method, is there any way of comparing current to
previous records? I want to be able to tell the inner loop to repeat
until a specifc field changes value. instead of using this
{set duplicate {if {MERGEFIELD Check}="1" "off" "on"}

Is something like this possible ?
{set duplicate {if {MERGEFIELD ID} Previous.ID "1" "off" "on"}

Also in more recent versions of Word is it possile at all to avoid
coding in the max possible number of repeats?

thanks.

Word does not really have the ability to perform a "multiple items per
condition (=key field)" mailmerge.

See the "Multiple items per condition" item under the "Special merges"
section of fellow MVP Cindy Meister's website at

http://homepage.swissonline.ch/cindy...r/MergFram.htm

Or, if you create a Catalog (on in Word XP and later, it's called Directory)
type mailmerge main document with the mergefields in the cells of a one row
table in the mailmerge main document with the keyfield in the first cell in
the row and then execute that merge to a new document and then run the
following macro, it will create separate tables with the records for each
key field in them. With a bit of further development, you may be able to
get it to do what you want.

' Macro to create multiple items per condition in separate tables from a
directory type mailmerge

Dim source As Document, target As Document, scat As Range, tcat As Range
Dim data As Range, stab As Table, ttab As Table
Dim i As Long, j As Long, k As Long, n As Long
Set source = ActiveDocument
Set target = Documents.Add
Set stab = source.Tables(1)
k = stab.Columns.Count
Set ttab = target.Tables.Add(Range:=Selection.Range, numrows:=1,
numcolumns:=k - 1)
Set scat = stab.Cell(1, 1).Range
scat.End = scat.End - 1
ttab.Cell(1, 1).Range = scat
j = ttab.Rows.Count
For i = 1 To stab.Rows.Count
Set tcat = ttab.Cell(j, 1).Range
tcat.End = tcat.End - 1
Set scat = stab.Cell(i, 1).Range
scat.End = scat.End - 1
If scat tcat Then
ttab.Rows.Add
j = ttab.Rows.Count
ttab.Cell(j, 1).Range = scat
ttab.Cell(j, 1).Range.Paragraphs(1).PageBreakBefore = True
ttab.Rows.Add
ttab.Cell(j + 1, 1).Range.Paragraphs(1).PageBreakBefore = False
For n = 2 To k
Set data = stab.Cell(i, n).Range
data.End = data.End - 1
ttab.Cell(ttab.Rows.Count, n - 1).Range = data
Next n
Else
ttab.Rows.Add
For n = 2 To k
Set data = stab.Cell(i, n).Range
data.End = data.End - 1
ttab.Cell(ttab.Rows.Count, n - 1).Range = data
Next n
End If
Next i


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"hals left" wrote in message
oups.com...
Hi can someone please tell me the basics or point me to an article for
merging repeating data

I have a database of awards (student achievements) , each record has 0
or more related units.

I need to merge the data in word so that each award is a single
document with a repeating area in the middle listing the units.

I could possibly use a pivot table and a fixed max number of units to
get the data, but would prefer to retrieve the data like this:

AwardID Unit
1 1
1 2
1 17
2 16
3 31

What are the basics for handling this kind ofr merge?
Thanks
hals_left