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#1
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Odd "white space" indent in front of sentence instead of a tab symbol (converted WP docs)
Background: Last year I converted several large manuscripts (800+
pages) from Wordperfect (WP 9, I believe) to Word 2002. I recently changed over to Word 2003. The problem: Each paragraph within the converted document begins with a 1/2" indent even though the document is set for a 1/4" tab. When I turn on the Show/Hide option, each paragraph ends with a paragraph icon, but the beginning of the next indented line only shows "white space"; it does not have a Tab symbol in it. If I place my cursor at the begining of the indented line, then backspace (to remove the "white space") the line jumps up and becomes part of the previous paragraph. Then, if I hit Enter, then tab, the line moves back down, now indented 1/2" (white space), plus the 1/4" inch tab (tab symbol). I cannot seem to delete this white space. I suspect there may be some kind of formatting code that is either protected or doesn't show up in the Show/Hide option, which may be the reason I cannot delete it. Is there is a setting I can change or something I can do to remove this "white space"? Any suggestions would be appreciated. Dave |
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#2
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Just a shot, Dave. Try turning on viewing of field codes under
Tools--options--view or Alt+F9 (toggles them on/off). See if they didn't put one of those stupid fields in there. ******************* ~Anne Troy www.OfficeArticles.com "Dave" wrote in message ... Background: Last year I converted several large manuscripts (800+ pages) from Wordperfect (WP 9, I believe) to Word 2002. I recently changed over to Word 2003. The problem: Each paragraph within the converted document begins with a 1/2" indent even though the document is set for a 1/4" tab. When I turn on the Show/Hide option, each paragraph ends with a paragraph icon, but the beginning of the next indented line only shows "white space"; it does not have a Tab symbol in it. If I place my cursor at the begining of the indented line, then backspace (to remove the "white space") the line jumps up and becomes part of the previous paragraph. Then, if I hit Enter, then tab, the line moves back down, now indented 1/2" (white space), plus the 1/4" inch tab (tab symbol). I cannot seem to delete this white space. I suspect there may be some kind of formatting code that is either protected or doesn't show up in the Show/Hide option, which may be the reason I cannot delete it. Is there is a setting I can change or something I can do to remove this "white space"? Any suggestions would be appreciated. Dave |
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#3
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Thanks Anne. I appreciate your reply.
Although your suggestion didn't work, it did help me discover what was going on - it was my "First Line Indent". It was set at 1/2 inch. After fiddling around, including experimenting with a macro, I discovered that if I highlighted each chapter completely (Alt + A), then shifted my "First Line Indent" to the margin edge, all the indented lines shifted to the edge. After that it was simple matter of doing a search-and-replace to insert a Tab at the beginning of each initial line. Thanks again ... Dave Anne Troy wrote: Just a shot, Dave. Try turning on viewing of field codes under Tools--options--view or Alt+F9 (toggles them on/off). See if they didn't put one of those stupid fields in there. ******************* ~Anne Troy www.OfficeArticles.com "Dave" wrote in message .. . Background: Last year I converted several large manuscripts (800+ pages) from Wordperfect (WP 9, I believe) to Word 2002. I recently changed over to Word 2003. The problem: Each paragraph within the converted document begins with a 1/2" indent even though the document is set for a 1/4" tab. When I turn on the Show/Hide option, each paragraph ends with a paragraph icon, but the beginning of the next indented line only shows "white space"; it does not have a Tab symbol in it. If I place my cursor at the begining of the indented line, then backspace (to remove the "white space") the line jumps up and becomes part of the previous paragraph. Then, if I hit Enter, then tab, the line moves back down, now indented 1/2" (white space), plus the 1/4" inch tab (tab symbol). I cannot seem to delete this white space. I suspect there may be some kind of formatting code that is either protected or doesn't show up in the Show/Hide option, which may be the reason I cannot delete it. Is there is a setting I can change or something I can do to remove this "white space"? Any suggestions would be appreciated. Dave |
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#4
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Inserting a tab at the beginning of the line is working backward. You should
instead be using a style with the desired first-line indent. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Dave" wrote in message ... Thanks Anne. I appreciate your reply. Although your suggestion didn't work, it did help me discover what was going on - it was my "First Line Indent". It was set at 1/2 inch. After fiddling around, including experimenting with a macro, I discovered that if I highlighted each chapter completely (Alt + A), then shifted my "First Line Indent" to the margin edge, all the indented lines shifted to the edge. After that it was simple matter of doing a search-and-replace to insert a Tab at the beginning of each initial line. Thanks again ... Dave Anne Troy wrote: Just a shot, Dave. Try turning on viewing of field codes under Tools--options--view or Alt+F9 (toggles them on/off). See if they didn't put one of those stupid fields in there. ******************* ~Anne Troy www.OfficeArticles.com "Dave" wrote in message .. . Background: Last year I converted several large manuscripts (800+ pages) from Wordperfect (WP 9, I believe) to Word 2002. I recently changed over to Word 2003. The problem: Each paragraph within the converted document begins with a 1/2" indent even though the document is set for a 1/4" tab. When I turn on the Show/Hide option, each paragraph ends with a paragraph icon, but the beginning of the next indented line only shows "white space"; it does not have a Tab symbol in it. If I place my cursor at the begining of the indented line, then backspace (to remove the "white space") the line jumps up and becomes part of the previous paragraph. Then, if I hit Enter, then tab, the line moves back down, now indented 1/2" (white space), plus the 1/4" inch tab (tab symbol). I cannot seem to delete this white space. I suspect there may be some kind of formatting code that is either protected or doesn't show up in the Show/Hide option, which may be the reason I cannot delete it. Is there is a setting I can change or something I can do to remove this "white space"? Any suggestions would be appreciated. Dave |
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#5
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The paragraph is formatted with a first-line indent. If you want it to be
0.25" instead of 0.5", either drag the First Line Indent marker on the ruler or change the setting in Format | Paragraph. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Dave" wrote in message ... Background: Last year I converted several large manuscripts (800+ pages) from Wordperfect (WP 9, I believe) to Word 2002. I recently changed over to Word 2003. The problem: Each paragraph within the converted document begins with a 1/2" indent even though the document is set for a 1/4" tab. When I turn on the Show/Hide option, each paragraph ends with a paragraph icon, but the beginning of the next indented line only shows "white space"; it does not have a Tab symbol in it. If I place my cursor at the begining of the indented line, then backspace (to remove the "white space") the line jumps up and becomes part of the previous paragraph. Then, if I hit Enter, then tab, the line moves back down, now indented 1/2" (white space), plus the 1/4" inch tab (tab symbol). I cannot seem to delete this white space. I suspect there may be some kind of formatting code that is either protected or doesn't show up in the Show/Hide option, which may be the reason I cannot delete it. Is there is a setting I can change or something I can do to remove this "white space"? Any suggestions would be appreciated. Dave |
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#6
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Suzanne,
You're right. This thought vaguely occurred to me while I was going through and changing the indent on some of the chapters with tabs, but old WordPerfect habits die hard. I've now corrected those changes. I appreciate your help. Dave Suzanne S. Barnhill wrote: The paragraph is formatted with a first-line indent. If you want it to be 0.25" instead of 0.5", either drag the First Line Indent marker on the ruler or change the setting in Format | Paragraph. |
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