I have a customer who does custom labels for food items. I designed a
pre-printed graphic label with a blank area for his copy. The label is 59 mm
x 89 mm and 9 to an A4 sheet.
I need to give him some kind of Word document or template that will enable
him to easily type in say "Gooseberry Jam" for one page and then "Orange
Marmalade" for a second page.
Thanks for the help.

IrishShores wrote:
I have a customer who does custom labels for food items. I designed a
pre-printed graphic label with a blank area for his copy. The label
is 59 mm x 89 mm and 9 to an A4 sheet.
I need to give him some kind of Word document or template that will
enable him to easily type in say "Gooseberry Jam" for one page and
then "Orange Marmalade" for a second page.
Thanks for the help.

In the Labels dialog, click the New Document button. When you save the
resulting document, set the "Save as type" dropdown in the Save dialog to
"Word Template (*.dot)".

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Jay,
Thanks for the response. I guess the the part I didn't ask about is what
then do I do for the next label.
What I would like to provide is a way that "Marmalade" can be typed only
once and fall into the correct nine label positions on the pre-print. Then,
he can enter in "Gooseberry" or whatever for the next page.
Whenever I click on New Document I get a full page of the nine labels, but
how do I most easily enter in the new copy that I need?
Thx,
Tom

"Jay Freedman" wrote:

IrishShores wrote:
I have a customer who does custom labels for food items. I designed a
pre-printed graphic label with a blank area for his copy. The label
is 59 mm x 89 mm and 9 to an A4 sheet.
I need to give him some kind of Word document or template that will
enable him to easily type in say "Gooseberry Jam" for one page and
then "Orange Marmalade" for a second page.
Thanks for the help.

In the Labels dialog, click the New Document button. When you save the
resulting document, set the "Save as type" dropdown in the Save dialog to
"Word Template (*.dot)".

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Hi Tom,

I wondered if that's what you wanted, but I focused on the "template" idea
first...

Place a text form field (the "ab|" button on the Forms toolbar) in the first
cell of the table of labels. Double-click it to open its Properties dialog.
Check the box for "Calculate on exit". Notice that the field has a built-in
bookmark with the default name of "Text1", though you can change that if you
like. Click OK to close the dialog.

Put the cursor in the next cell. Go to Insert Reference Cross Reference.
Choose a reference type of "Bookmark", select the bookmark name of the form
field, and click OK. At first you won't see anything, because the cross
reference field is repeating the contents of the empty form field. Click the
¶ button on the toolbar, and you'll see five dots representing spaces. Copy
that to the clipboard.

Now select all the rest of the cells of the table, and paste from the
clipboard. That puts a copy of the cross reference field in each cell.

Finally, click the lock icon on the Forms toolbar and save the template. Use
File New to get a document based on the template, type in the information,
and hit the Tab key. All the cross reference fields will update to show
copies of the form field contents.

It isn't a good idea to try to make one document with multiple pages of
labels, because the location of the table on the page tends to slip and no
longer match the positions of the real labels on the printer. Just make a
new document from the template for each kind of label.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

IrishShores wrote:
Jay,
Thanks for the response. I guess the the part I didn't ask about is
what then do I do for the next label.
What I would like to provide is a way that "Marmalade" can be typed
only once and fall into the correct nine label positions on the
pre-print. Then, he can enter in "Gooseberry" or whatever for the
next page. Whenever I click on New Document I get a full page of the
nine labels, but how do I most easily enter in the new copy that I
need? Thx,
Tom

"Jay Freedman" wrote:

IrishShores wrote:
I have a customer who does custom labels for food items. I
designed a pre-printed graphic label with a blank area for his
copy. The label is 59 mm x 89 mm and 9 to an A4 sheet.
I need to give him some kind of Word document or template that will
enable him to easily type in say "Gooseberry Jam" for one page and
then "Orange Marmalade" for a second page.
Thanks for the help.

In the Labels dialog, click the New Document button. When you save
the resulting document, set the "Save as type" dropdown in the Save
dialog to "Word Template (*.dot)".

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Hi Jay,

Thanks for that. I won't have time to work on it again until tomorrow.
I have to admit it is taking me into "uncharted waters", but it sounds like
just what I needed.
If I hit a snag, can I get back to you on it?

Thanks,
Tom

"Jay Freedman" wrote:

Hi Tom,

I wondered if that's what you wanted, but I focused on the "template" idea
first...

Place a text form field (the "ab|" button on the Forms toolbar) in the first
cell of the table of labels. Double-click it to open its Properties dialog.
Check the box for "Calculate on exit". Notice that the field has a built-in
bookmark with the default name of "Text1", though you can change that if you
like. Click OK to close the dialog.

Put the cursor in the next cell. Go to Insert Reference Cross Reference.
Choose a reference type of "Bookmark", select the bookmark name of the form
field, and click OK. At first you won't see anything, because the cross
reference field is repeating the contents of the empty form field. Click the
¶ button on the toolbar, and you'll see five dots representing spaces. Copy
that to the clipboard.

Now select all the rest of the cells of the table, and paste from the
clipboard. That puts a copy of the cross reference field in each cell.

Finally, click the lock icon on the Forms toolbar and save the template. Use
File New to get a document based on the template, type in the information,
and hit the Tab key. All the cross reference fields will update to show
copies of the form field contents.

It isn't a good idea to try to make one document with multiple pages of
labels, because the location of the table on the page tends to slip and no
longer match the positions of the real labels on the printer. Just make a
new document from the template for each kind of label.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

IrishShores wrote:
Jay,
Thanks for the response. I guess the the part I didn't ask about is
what then do I do for the next label.
What I would like to provide is a way that "Marmalade" can be typed
only once and fall into the correct nine label positions on the
pre-print. Then, he can enter in "Gooseberry" or whatever for the
next page. Whenever I click on New Document I get a full page of the
nine labels, but how do I most easily enter in the new copy that I
need? Thx,
Tom

"Jay Freedman" wrote:

IrishShores wrote:
I have a customer who does custom labels for food items. I
designed a pre-printed graphic label with a blank area for his
copy. The label is 59 mm x 89 mm and 9 to an A4 sheet.
I need to give him some kind of Word document or template that will
enable him to easily type in say "Gooseberry Jam" for one page and
then "Orange Marmalade" for a second page.
Thanks for the help.

In the Labels dialog, click the New Document button. When you save
the resulting document, set the "Save as type" dropdown in the Save
dialog to "Word Template (*.dot)".

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Sure, I'm here every day. :-)

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

IrishShores wrote:
Hi Jay,

Thanks for that. I won't have time to work on it again until
tomorrow. I have to admit it is taking me into "uncharted waters",
but it sounds like just what I needed.
If I hit a snag, can I get back to you on it?

Thanks,
Tom

"Jay Freedman" wrote:

Hi Tom,

I wondered if that's what you wanted, but I focused on the
"template" idea first...

Place a text form field (the "ab|" button on the Forms toolbar) in
the first cell of the table of labels. Double-click it to open its
Properties dialog. Check the box for "Calculate on exit". Notice
that the field has a built-in bookmark with the default name of
"Text1", though you can change that if you like. Click OK to close
the dialog.

Put the cursor in the next cell. Go to Insert Reference Cross
Reference. Choose a reference type of "Bookmark", select the
bookmark name of the form field, and click OK. At first you won't
see anything, because the cross reference field is repeating the
contents of the empty form field. Click the ¶ button on the toolbar,
and you'll see five dots representing spaces. Copy that to the
clipboard.

Now select all the rest of the cells of the table, and paste from the
clipboard. That puts a copy of the cross reference field in each
cell.

Finally, click the lock icon on the Forms toolbar and save the
template. Use File New to get a document based on the template,
type in the information, and hit the Tab key. All the cross
reference fields will update to show copies of the form field
contents.

It isn't a good idea to try to make one document with multiple pages
of labels, because the location of the table on the page tends to
slip and no longer match the positions of the real labels on the
printer. Just make a new document from the template for each kind of
label.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

IrishShores wrote:
Jay,
Thanks for the response. I guess the the part I didn't ask about is
what then do I do for the next label.
What I would like to provide is a way that "Marmalade" can be typed
only once and fall into the correct nine label positions on the
pre-print. Then, he can enter in "Gooseberry" or whatever for the
next page. Whenever I click on New Document I get a full page of the
nine labels, but how do I most easily enter in the new copy that I
need? Thx,
Tom

"Jay Freedman" wrote:

IrishShores wrote:
I have a customer who does custom labels for food items. I
designed a pre-printed graphic label with a blank area for his
copy. The label is 59 mm x 89 mm and 9 to an A4 sheet.
I need to give him some kind of Word document or template that
will enable him to easily type in say "Gooseberry Jam" for one
page and then "Orange Marmalade" for a second page.
Thanks for the help.

In the Labels dialog, click the New Document button. When you save
the resulting document, set the "Save as type" dropdown in the Save
dialog to "Word Template (*.dot)".

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org