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#1
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How to retain a format change during a merge
I have an Excel file of names and addresses in all uppercase.
They need to be in upper and lower case. When I do a mail merge, I do a Format, Change Case, Title Case on the inserted heading names on the document that is created just before the merge. I thought that the formatting would be retained after the merge, but it is not - everything goes back to upper case after the merge is completed. Is there any way that I can a) retain the formatting after the merge or b) change the Excel file to upper and lower case easily without re-entering? Any help at all will be greatly appreciated. -- S Jan |
#2
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The best you will be able to manage is to use formatting switches to achieve
what you want. http://www.gmayor.com/formatting_word_fields.htm eg { Mergefield FieldName \*Lower \*FirstCap} Unfortunately this is not true sentence case. Only the first letter is capitalised. The lower case switch is needed to first convert to lower case. For more complex field contents, you will have to run a wildcard replace to capitalise sentences that are not already capitalised - http://www.gmayor.com/replace_using_wildcards.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Sagit wrote: I have an Excel file of names and addresses in all uppercase. They need to be in upper and lower case. When I do a mail merge, I do a Format, Change Case, Title Case on the inserted heading names on the document that is created just before the merge. I thought that the formatting would be retained after the merge, but it is not - everything goes back to upper case after the merge is completed. Is there any way that I can a) retain the formatting after the merge or b) change the Excel file to upper and lower case easily without re-entering? Any help at all will be greatly appreciated. |
#3
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Thank you so much. I found your web site very helpful concerning switches.
This is new to me, so you have shown me a whole new world in Word! Thank you, thank you. -- S Jan "Graham Mayor" wrote: The best you will be able to manage is to use formatting switches to achieve what you want. http://www.gmayor.com/formatting_word_fields.htm eg { Mergefield FieldName \*Lower \*FirstCap} Unfortunately this is not true sentence case. Only the first letter is capitalised. The lower case switch is needed to first convert to lower case. For more complex field contents, you will have to run a wildcard replace to capitalise sentences that are not already capitalised - http://www.gmayor.com/replace_using_wildcards.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Sagit wrote: I have an Excel file of names and addresses in all uppercase. They need to be in upper and lower case. When I do a mail merge, I do a Format, Change Case, Title Case on the inserted heading names on the document that is created just before the merge. I thought that the formatting would be retained after the merge, but it is not - everything goes back to upper case after the merge is completed. Is there any way that I can a) retain the formatting after the merge or b) change the Excel file to upper and lower case easily without re-entering? Any help at all will be greatly appreciated. |
#4
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"Sagit" wrote: .... b) change the Excel file to upper and lower case easily without re-entering? Select the entire Excel worksheet. Copy and Paste it into a blank Word document. That will create a table. Select the entire table and Format Change Case Title Case Copy and paste the entire table into a blank Excel Worksheet. ----------- -Ted |
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