Question, I have a doc that was scanned and ocr software was used to convert
to ms word format. It had name, address, city and state+zip in 3 colums by x
rows for labels. Using 2 systems (office 03 & xp) I try to copy first label
and it ends up copying all of the first row names, addresses and city/st/zip.
I can not copy just the first label because it will continue to copy
everything else. Is this a problem with formatting? Is there a fix for this?
The reason I scanned the doc (hard copy) was to not retype the labels all
over again. The scanned doc was intended to copy and paste into the new label
document.

Hello-

What (typically) happened is that each line of names, each line of addresses
& each line of c/s/z was translated by the OCR software as separate lines of
text with the content on each line separated in some way... probably tabs. If
you turn on non-printing characters (¶) you will be able to determine exactly
what. Form scanning settings or sofware is nedded to do otherwise.

You may simply be able to select all the content & then TableConvertText
to Table in order to help resolve the problem. If so, printing the labels
might not be a serious problem.

HTH |:)

"teddkilroy" wrote:

Question, I have a doc that was scanned and ocr software was used to convert
to ms word format. It had name, address, city and state+zip in 3 colums by x
rows for labels. Using 2 systems (office 03 & xp) I try to copy first label
and it ends up copying all of the first row names, addresses and city/st/zip.
I can not copy just the first label because it will continue to copy
everything else. Is this a problem with formatting? Is there a fix for this?
The reason I scanned the doc (hard copy) was to not retype the labels all
over again. The scanned doc was intended to copy and paste into the new label
document.

You may simply be able to select all the content & then TableConvertText
to Table in order to help resolve the problem. If so, printing the labels
might not be a serious problem.

Worked good enough, thanks.

"CyberTaz" wrote:

Hello-

What (typically) happened is that each line of names, each line of addresses
& each line of c/s/z was translated by the OCR software as separate lines of
text with the content on each line separated in some way... probably tabs. If
you turn on non-printing characters (¶) you will be able to determine exactly
what. Form scanning settings or sofware is nedded to do otherwise.

You may simply be able to select all the content & then TableConvertText
to Table in order to help resolve the problem. If so, printing the labels
might not be a serious problem.

HTH |:)

"teddkilroy" wrote:

Question, I have a doc that was scanned and ocr software was used to convert
to ms word format. It had name, address, city and state+zip in 3 colums by x
rows for labels. Using 2 systems (office 03 & xp) I try to copy first label
and it ends up copying all of the first row names, addresses and city/st/zip.
I can not copy just the first label because it will continue to copy
everything else. Is this a problem with formatting? Is there a fix for this?
The reason I scanned the doc (hard copy) was to not retype the labels all
over again. The scanned doc was intended to copy and paste into the new label
document.

Will your OCR software allow you to scan the labels to a table format? If
so, you can use the procedure at
http://www.gmayor.com/convert_labels...mail_merge.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


teddkilroy wrote:
Question, I have a doc that was scanned and ocr software was used to
convert to ms word format. It had name, address, city and state+zip
in 3 colums by x rows for labels. Using 2 systems (office 03 & xp) I
try to copy first label and it ends up copying all of the first row
names, addresses and city/st/zip. I can not copy just the first label
because it will continue to copy everything else. Is this a problem
with formatting? Is there a fix for this? The reason I scanned the
doc (hard copy) was to not retype the labels all over again. The
scanned doc was intended to copy and paste into the new label
document.