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#1
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Track Changes - On or Off?
After reading many of the posts regarding tracked changes I am still confused
about just turning it to OFF for creation of NEW documents. I read a response that said turn it off, but you still must accept or reject the changes. Why have an On/Off if you still are going to get tracking even if you've turned it off?! Is the On/Off for viewing only and Word 2003 ALWAYS tracks? --no matter what? I'm rather scared to send anything out anymore, having no clue what it will look like on the other end! Can anyone answer definitively this question: Can I turn OFF tracked changes and not have Word 2003 track or show any changes? -- to me, or anyone else it is sent to? |
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#2
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Tracking and Showing are two different things and have separate on/off
switches. That's the key point. Tracking means that new edits are being actively tracked as changes. Once tracked, that change is stored IN the document until it is removed. Tracking defaults to OFF. Showing just means it will show changes if any exist in the document, but not create any additional ones. Word 2003 forced a default of ON for showing. You'll find an excellent and complete explanation he http://shaunakelly.com/word/trackcha...ngesWorks.html On 9/22/05 7:49 AM, "Sheila" wrote: After reading many of the posts regarding tracked changes I am still confused about just turning it to OFF for creation of NEW documents. I read a response that said turn it off, but you still must accept or reject the changes. Why have an On/Off if you still are going to get tracking even if you've turned it off?! Is the On/Off for viewing only and Word 2003 ALWAYS tracks? --no matter what? I'm rather scared to send anything out anymore, having no clue what it will look like on the other end! Can anyone answer definitively this question: Can I turn OFF tracked changes and not have Word 2003 track or show any changes? -- to me, or anyone else it is sent to? -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
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#3
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Thank you for your response! You are absolutely right -- link to Shauna
Kelly's site is EXCELLENT! Thanks to Shauna for putting it all together and making it understandable!! ... MVPs are AWESOME!! "Daiya Mitchell" wrote: Tracking and Showing are two different things and have separate on/off switches. That's the key point. Tracking means that new edits are being actively tracked as changes. Once tracked, that change is stored IN the document until it is removed. Tracking defaults to OFF. Showing just means it will show changes if any exist in the document, but not create any additional ones. Word 2003 forced a default of ON for showing. You'll find an excellent and complete explanation he http://shaunakelly.com/word/trackcha...ngesWorks.html On 9/22/05 7:49 AM, "Sheila" wrote: After reading many of the posts regarding tracked changes I am still confused about just turning it to OFF for creation of NEW documents. I read a response that said turn it off, but you still must accept or reject the changes. Why have an On/Off if you still are going to get tracking even if you've turned it off?! Is the On/Off for viewing only and Word 2003 ALWAYS tracks? --no matter what? I'm rather scared to send anything out anymore, having no clue what it will look like on the other end! Can anyone answer definitively this question: Can I turn OFF tracked changes and not have Word 2003 track or show any changes? -- to me, or anyone else it is sent to? -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
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#4
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You're welcome.
You might consider sending the link for Shauna's site on to people you work with--from the posts on this group, you are most certainly not alone in not understanding what's going on with Track Changes.  On 9/22/05 8:41 AM, "Sheila" wrote: Thank you for your response! You are absolutely right -- link to Shauna Kelly's site is EXCELLENT! Thanks to Shauna for putting it all together and making it understandable!! ... MVPs are AWESOME!! "Daiya Mitchell" wrote: Tracking and Showing are two different things and have separate on/off switches. That's the key point. Tracking means that new edits are being actively tracked as changes. Once tracked, that change is stored IN the document until it is removed. Tracking defaults to OFF. Showing just means it will show changes if any exist in the document, but not create any additional ones. Word 2003 forced a default of ON for showing. You'll find an excellent and complete explanation he http://shaunakelly.com/word/trackcha...ngesWorks.html On 9/22/05 7:49 AM, "Sheila" wrote: After reading many of the posts regarding tracked changes I am still confused about just turning it to OFF for creation of NEW documents. I read a response that said turn it off, but you still must accept or reject the changes. Why have an On/Off if you still are going to get tracking even if you've turned it off?! Is the On/Off for viewing only and Word 2003 ALWAYS tracks? --no matter what? I'm rather scared to send anything out anymore, having no clue what it will look like on the other end! Can anyone answer definitively this question: Can I turn OFF tracked changes and not have Word 2003 track or show any changes? -- to me, or anyone else it is sent to? |
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#5
Posted to microsoft.public.word.docmanagement
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Track Changes - On or Off?
I am using Office 2007 and by default, am finding track changes = on. I know
how to turn it on and off in an individual document, but i I turn it off and save the doc, when I reopen it, changes are back on again. How do I turn track changes off by default please, so that I only get them when I choose to turn them on, or when opening documents saved with them on? "Daiya Mitchell" wrote: Tracking and Showing are two different things and have separate on/off switches. That's the key point. Tracking means that new edits are being actively tracked as changes. Once tracked, that change is stored IN the document until it is removed. Tracking defaults to OFF. Showing just means it will show changes if any exist in the document, but not create any additional ones. Word 2003 forced a default of ON for showing. You'll find an excellent and complete explanation he http://shaunakelly.com/word/trackcha...ngesWorks.html On 9/22/05 7:49 AM, "Sheila" wrote: After reading many of the posts regarding tracked changes I am still confused about just turning it to OFF for creation of NEW documents. I read a response that said turn it off, but you still must accept or reject the changes. Why have an On/Off if you still are going to get tracking even if you've turned it off?! Is the On/Off for viewing only and Word 2003 ALWAYS tracks? --no matter what? I'm rather scared to send anything out anymore, having no clue what it will look like on the other end! Can anyone answer definitively this question: Can I turn OFF tracked changes and not have Word 2003 track or show any changes? -- to me, or anyone else it is sent to? -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
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#6
Posted to microsoft.public.word.docmanagement
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Track Changes - On or Off?
Probably what's happening is that all your Changes are being Shown
when you open your document, as opposed to Track Changes getting turned on so that any new changes get registered as changes rather than simply happening. This is the default scheme, so that for instance you don't accidentally send someone a document with the changes and comments hidden, that you didn't want them to see. There's a checkbox in the Word Options for turning off the automatic showing of changes at opening, but it's probably not a good idea. (Once you Accept your Changes, they can't show any more.) On Oct 22, 8:57*am, Phil62 wrote: I am using Office 2007 and by default, am finding track changes = on. *I know how to turn it on and off in an individual document, but i I turn it off and save the doc, when I reopen it, changes are back on again. How do I turn track changes off by default please, so that I only get them when I choose to turn them on, or when opening documents saved with them on? "Daiya Mitchell" wrote: Tracking and Showing are two different things and have separate on/off switches. That's the key point. Tracking means that new edits are being actively tracked as changes. Once tracked, that change is stored IN the document until it is removed. Tracking defaults to OFF. Showing just means it will show changes if any exist in the document, but not create any additional ones. Word 2003 forced a default of ON for showing. You'll find an excellent and complete explanation he http://shaunakelly.com/word/trackcha...ngesWorks.html On 9/22/05 7:49 AM, *"Sheila" wrote: After reading many of the posts regarding tracked changes I am still confused about just turning it to OFF for creation of NEW documents. I read a response that said turn it off, but you still must accept or reject the changes. Why have an On/Off if you still are going to get tracking even if you've turned it off?! *Is the On/Off for viewing only and Word 2003 ALWAYS tracks? --no matter what? *I'm rather scared to send anything out anymore, having no clue what it will look like on the other end! *Can anyone answer definitively this question: *Can I turn OFF tracked changes and not have Word 2003 track or show any changes? -- to me, or anyone else it is sent to? -- Daiya Mitchell, MVP Mac/Word Word FAQ:http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ:http://mvp.support.microsoft.com/- |
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#7
Posted to microsoft.public.word.docmanagement
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Track Changes - On or Off?
No, you haven't understood my point. I have a document with track changes
turned off. I make sure all changes are accepted and save it. For most purposes, I don't need them turned on. Then I reopen the document and track changes is back on again. I want the choice to have the default off. I used to be able to do this in earlier versions, and generally they would either be turned on because I was using document I wished to collaborate in with other people, or because I received a document from someone where they were already turned on. I cannot get Word 2007 to behave in the same way. "grammatim" wrote: Probably what's happening is that all your Changes are being Shown when you open your document, as opposed to Track Changes getting turned on so that any new changes get registered as changes rather than simply happening. This is the default scheme, so that for instance you don't accidentally send someone a document with the changes and comments hidden, that you didn't want them to see. There's a checkbox in the Word Options for turning off the automatic showing of changes at opening, but it's probably not a good idea. (Once you Accept your Changes, they can't show any more.) On Oct 22, 8:57 am, Phil62 wrote: I am using Office 2007 and by default, am finding track changes = on. I know how to turn it on and off in an individual document, but i I turn it off and save the doc, when I reopen it, changes are back on again. How do I turn track changes off by default please, so that I only get them when I choose to turn them on, or when opening documents saved with them on? "Daiya Mitchell" wrote: Tracking and Showing are two different things and have separate on/off switches. That's the key point. Tracking means that new edits are being actively tracked as changes. Once tracked, that change is stored IN the document until it is removed. Tracking defaults to OFF. Showing just means it will show changes if any exist in the document, but not create any additional ones. Word 2003 forced a default of ON for showing. You'll find an excellent and complete explanation he http://shaunakelly.com/word/trackcha...ngesWorks.html On 9/22/05 7:49 AM, "Sheila" wrote: After reading many of the posts regarding tracked changes I am still confused about just turning it to OFF for creation of NEW documents. I read a response that said turn it off, but you still must accept or reject the changes. Why have an On/Off if you still are going to get tracking even if you've turned it off?! Is the On/Off for viewing only and Word 2003 ALWAYS tracks? --no matter what? I'm rather scared to send anything out anymore, having no clue what it will look like on the other end! Can anyone answer definitively this question: Can I turn OFF tracked changes and not have Word 2003 track or show any changes? -- to me, or anyone else it is sent to? -- Daiya Mitchell, MVP Mac/Word Word FAQ:http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ:http://mvp.support.microsoft.com/- |
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#8
Posted to microsoft.public.word.docmanagement
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Track Changes - On or Off?
Phil
The default behaviour of Track/Show changes being enabled/disable when you create a new file, is based on the setting in the template from which you create the file. For example, when you open Word, the default template is typically the Normal.dot file. This file is normally found in your user profile folder, by defaul in Windows XP: C:\Documents and Settings\%username%\Application Data\Microsoft\Templates\Normal.dot The Application Data folder is normally hidden, so you'll have to type this in manually, or show hidden folders. If you open this template, you'll be able to edit the default settings for new files created from this template. To solve your particular problem, you'll want to disable track/show changes (on the Review Toolbar), then save and close the file. Hopefully, when you create a new file, Track Changes should be disabled by default (it worked for me in Office 2003). Regards Daniel "Phil62" wrote: No, you haven't understood my point. I have a document with track changes turned off. I make sure all changes are accepted and save it. For most purposes, I don't need them turned on. Then I reopen the document and track changes is back on again. I want the choice to have the default off. I used to be able to do this in earlier versions, and generally they would either be turned on because I was using document I wished to collaborate in with other people, or because I received a document from someone where they were already turned on. I cannot get Word 2007 to behave in the same way. "grammatim" wrote: Probably what's happening is that all your Changes are being Shown when you open your document, as opposed to Track Changes getting turned on so that any new changes get registered as changes rather than simply happening. This is the default scheme, so that for instance you don't accidentally send someone a document with the changes and comments hidden, that you didn't want them to see. There's a checkbox in the Word Options for turning off the automatic showing of changes at opening, but it's probably not a good idea. (Once you Accept your Changes, they can't show any more.) On Oct 22, 8:57 am, Phil62 wrote: I am using Office 2007 and by default, am finding track changes = on. I know how to turn it on and off in an individual document, but i I turn it off and save the doc, when I reopen it, changes are back on again. How do I turn track changes off by default please, so that I only get them when I choose to turn them on, or when opening documents saved with them on? "Daiya Mitchell" wrote: Tracking and Showing are two different things and have separate on/off switches. That's the key point. Tracking means that new edits are being actively tracked as changes. Once tracked, that change is stored IN the document until it is removed. Tracking defaults to OFF. Showing just means it will show changes if any exist in the document, but not create any additional ones. Word 2003 forced a default of ON for showing. You'll find an excellent and complete explanation he http://shaunakelly.com/word/trackcha...ngesWorks.html On 9/22/05 7:49 AM, "Sheila" wrote: After reading many of the posts regarding tracked changes I am still confused about just turning it to OFF for creation of NEW documents. I read a response that said turn it off, but you still must accept or reject the changes. Why have an On/Off if you still are going to get tracking even if you've turned it off?! Is the On/Off for viewing only and Word 2003 ALWAYS tracks? --no matter what? I'm rather scared to send anything out anymore, having no clue what it will look like on the other end! Can anyone answer definitively this question: Can I turn OFF tracked changes and not have Word 2003 track or show any changes? -- to me, or anyone else it is sent to? -- Daiya Mitchell, MVP Mac/Word Word FAQ:http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ:http://mvp.support.microsoft.com/- |
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