I am having trouble numbering tables and figures using the captions command
in Word 97. I am using 3 heading styles in my document which are numbered
(e.g.) Chapter 1, 1.1, 1.1.1 and respectively. These are based on the pre-set
styles for Headings 1-3. I want my tables to be numbered according to the
chapter number (e.g. Table 2.1, Table 2.2 etc. in Chapter 2), irrespective of
which sub-section they are in. When I enter a caption, I have ticked the box
'Include chapter number' and set the Chapter number with style 'Heading 1'.
The numbering is fine within a sub-section, but when I move to the next
sub-section within the same chapter, the numbering starts again (still with
the correct chapter number). I can't see why this is or how to override it.
Please can anyone advise me?

Verify that the captions are set up the way you want them (in the
Caption and Caption Numbering dialog boxes). Then select the entire
document and press F9 to update the Seq fields that take care of the
numbering. Does that help? If it doesn't, what field codes show if you
press Alt+F9?

--
Stefan Blom
Microsoft Word MVP


"Rachel H" wrote in message
...
I am having trouble numbering tables and figures using the captions
command
in Word 97. I am using 3 heading styles in my document which are
numbered
(e.g.) Chapter 1, 1.1, 1.1.1 and respectively. These are based on
the pre-set
styles for Headings 1-3. I want my tables to be numbered according
to the
chapter number (e.g. Table 2.1, Table 2.2 etc. in Chapter 2),
irrespective of
which sub-section they are in. When I enter a caption, I have ticked
the box
'Include chapter number' and set the Chapter number with style
'Heading 1'.
The numbering is fine within a sub-section, but when I move to the
next
sub-section within the same chapter, the numbering starts again
(still with
the correct chapter number). I can't see why this is or how to
override it.
Please can anyone advise me?

Hi Stefan

Thank you so much for your reply. I am pretty sure I have my settings the
way I want them in the Caption and Caption numbering boxes. I have ticked the
box 'Include chapter number' and set 'Chapter starts with style' to 'Heading
1'.

I pressed Alt+F9 as advised and looked at the field codes which I hadn't
looked at before. I don't completely understand what the different parts of
the field code mean, but (with a little help from 'help') I changed the
endings and it now seems to work. The Field codes previously read:

{ STYLEREF 1 \s }.{ SEQ Table \* ARABIC \s 1}

I changed the final \s 1} to \n} and the numbering now works.

However, although the changes remain when I save the document and re-open
it, if I enter a new caption, they all revert back to the old field codes.
Have you any idea how I can correct my settings so the ending is always \n} ?

Thanks

Rachel


"Stefan Blom" wrote:

Verify that the captions are set up the way you want them (in the
Caption and Caption Numbering dialog boxes). Then select the entire
document and press F9 to update the Seq fields that take care of the
numbering. Does that help? If it doesn't, what field codes show if you
press Alt+F9?

--
Stefan Blom
Microsoft Word MVP


"Rachel H" wrote in message
...
I am having trouble numbering tables and figures using the captions
command
in Word 97. I am using 3 heading styles in my document which are
numbered
(e.g.) Chapter 1, 1.1, 1.1.1 and respectively. These are based on
the pre-set
styles for Headings 1-3. I want my tables to be numbered according
to the
chapter number (e.g. Table 2.1, Table 2.2 etc. in Chapter 2),
irrespective of
which sub-section they are in. When I enter a caption, I have ticked
the box
'Include chapter number' and set the Chapter number with style
'Heading 1'.
The numbering is fine within a sub-section, but when I move to the
next
sub-section within the same chapter, the numbering starts again
(still with
the correct chapter number). I can't see why this is or how to
override it.
Please can anyone advise me?

When you add a chapter number to captions, Word assumes that you also
want to restart caption numbering after the selected chapter
(heading). That's what \s 1 means in a Seq field: "restart the
numbering of this field when it follows a Heading 1 paragraph".

If you don't want the numbering to restart, you can replace \s 1 with
\n (as you've seen), or more easily just delete \s 1.

But once you've manually changed the fields inserted by Word, you
cannot use the Caption dialog box to insert subsequent captions; if
you do, Word will re-insert the \s switch.

Instead, you can select the caption label and number and create an
AutoText entry for the insertion.

--
Stefan Blom
Microsoft Word MVP


"Rachel H" wrote in message
...
Hi Stefan

Thank you so much for your reply. I am pretty sure I have my
settings the
way I want them in the Caption and Caption numbering boxes. I have
ticked the
box 'Include chapter number' and set 'Chapter starts with style' to
'Heading
1'.

I pressed Alt+F9 as advised and looked at the field codes which I
hadn't
looked at before. I don't completely understand what the different
parts of
the field code mean, but (with a little help from 'help') I changed
the
endings and it now seems to work. The Field codes previously read:

{ STYLEREF 1 \s }.{ SEQ Table \* ARABIC \s 1}

I changed the final \s 1} to \n} and the numbering now works.

However, although the changes remain when I save the document and
re-open
it, if I enter a new caption, they all revert back to the old field
codes.
Have you any idea how I can correct my settings so the ending is
always \n} ?

Thanks

Rachel


"Stefan Blom" wrote:

Verify that the captions are set up the way you want them (in the
Caption and Caption Numbering dialog boxes). Then select the
entire
document and press F9 to update the Seq fields that take care of
the
numbering. Does that help? If it doesn't, what field codes show if
you
press Alt+F9?

--
Stefan Blom
Microsoft Word MVP


"Rachel H" wrote in message
...
I am having trouble numbering tables and figures using the
captions
command
in Word 97. I am using 3 heading styles in my document which are
numbered
(e.g.) Chapter 1, 1.1, 1.1.1 and respectively. These are based
on
the pre-set
styles for Headings 1-3. I want my tables to be numbered
according
to the
chapter number (e.g. Table 2.1, Table 2.2 etc. in Chapter 2),
irrespective of
which sub-section they are in. When I enter a caption, I have
ticked
the box
'Include chapter number' and set the Chapter number with style
'Heading 1'.
The numbering is fine within a sub-section, but when I move to
the
next
sub-section within the same chapter, the numbering starts again
(still with
the correct chapter number). I can't see why this is or how to
override it.
Please can anyone advise me?

Thanks Stefan. I do want the numbering to start again after a Heading 1
paragraph, but not after a Heading 2 or 3 paragraph. Unfortunately, this is
what is happening. I realise now that the changes I described before mean
that numbering does not restart in a new chapter, so I had not really worked
out the problem.

I will look into the option of using AutoText entry instead.

Rachel


"Stefan Blom" wrote:

When you add a chapter number to captions, Word assumes that you also
want to restart caption numbering after the selected chapter
(heading). That's what \s 1 means in a Seq field: "restart the
numbering of this field when it follows a Heading 1 paragraph".

If you don't want the numbering to restart, you can replace \s 1 with
\n (as you've seen), or more easily just delete \s 1.

But once you've manually changed the fields inserted by Word, you
cannot use the Caption dialog box to insert subsequent captions; if
you do, Word will re-insert the \s switch.

Instead, you can select the caption label and number and create an
AutoText entry for the insertion.

--
Stefan Blom
Microsoft Word MVP


"Rachel H" wrote in message
...
Hi Stefan

Thank you so much for your reply. I am pretty sure I have my
settings the
way I want them in the Caption and Caption numbering boxes. I have
ticked the
box 'Include chapter number' and set 'Chapter starts with style' to
'Heading
1'.

I pressed Alt+F9 as advised and looked at the field codes which I
hadn't
looked at before. I don't completely understand what the different
parts of
the field code mean, but (with a little help from 'help') I changed
the
endings and it now seems to work. The Field codes previously read:

{ STYLEREF 1 \s }.{ SEQ Table \* ARABIC \s 1}

I changed the final \s 1} to \n} and the numbering now works.

However, although the changes remain when I save the document and
re-open
it, if I enter a new caption, they all revert back to the old field
codes.
Have you any idea how I can correct my settings so the ending is
always \n} ?

Thanks

Rachel


"Stefan Blom" wrote:

Verify that the captions are set up the way you want them (in the
Caption and Caption Numbering dialog boxes). Then select the
entire
document and press F9 to update the Seq fields that take care of
the
numbering. Does that help? If it doesn't, what field codes show if
you
press Alt+F9?

--
Stefan Blom
Microsoft Word MVP


"Rachel H" wrote in message
...
I am having trouble numbering tables and figures using the
captions
command
in Word 97. I am using 3 heading styles in my document which are
numbered
(e.g.) Chapter 1, 1.1, 1.1.1 and respectively. These are based
on
the pre-set
styles for Headings 1-3. I want my tables to be numbered
according
to the
chapter number (e.g. Table 2.1, Table 2.2 etc. in Chapter 2),
irrespective of
which sub-section they are in. When I enter a caption, I have
ticked
the box
'Include chapter number' and set the Chapter number with style
'Heading 1'.
The numbering is fine within a sub-section, but when I move to
the
next
sub-section within the same chapter, the numbering starts again
(still with
the correct chapter number). I can't see why this is or how to
override it.
Please can anyone advise me?

Well, if you do want caption numbering to restart after each Heading 1
paragraph, you should be able to do that without changing the field
code by hand (or via AutoText). As explained previously, Word
automatically makes the necessary adjustements to field codes.

Just in case, try again to verify the settings in the Caption
Numbering dialog box. Select the options you want, and click OK
to confirm. Note that if you have multiple captions (for example,
tables and figures), this must be performed for each caption
separately. Then select the whole document and press F9 to update
fields.

If this doesn't help, look at the field codes again. (Use Alt+F9 to
toggle field code display.) Pay attention to the "name", the so-called
identifier, following SEQ. Are there some other sequences in your
document? If you have Figures in addition to Tables, this is to be
expected. You would see { SEQ Figure }, { SEQ Table } where the
different identifiers indicate different numbering sequences.

Another question, if everything else fails: Are you tracking changes?
This apparently prevents the correct updating of Seq fields, until all
changes have been accepted.

--
Stefan Blom
Microsoft Word MVP


"Rachel H" wrote:
Thanks Stefan. I do want the numbering to start again after a
Heading 1
paragraph, but not after a Heading 2 or 3 paragraph. Unfortunately,
this is
what is happening. I realise now that the changes I described before
mean
that numbering does not restart in a new chapter, so I had not
really worked
out the problem.

I will look into the option of using AutoText entry instead.

Rachel


"Stefan Blom" wrote:

When you add a chapter number to captions, Word assumes that you
also
want to restart caption numbering after the selected chapter
(heading). That's what \s 1 means in a Seq field: "restart the
numbering of this field when it follows a Heading 1 paragraph".

If you don't want the numbering to restart, you can replace \s 1
with
\n (as you've seen), or more easily just delete \s 1.

But once you've manually changed the fields inserted by Word, you
cannot use the Caption dialog box to insert subsequent captions;
if
you do, Word will re-insert the \s switch.

Instead, you can select the caption label and number and create an
AutoText entry for the insertion.

--
Stefan Blom
Microsoft Word MVP


"Rachel H" wrote in message
...
Hi Stefan

Thank you so much for your reply. I am pretty sure I have my
settings the
way I want them in the Caption and Caption numbering boxes. I
have
ticked the
box 'Include chapter number' and set 'Chapter starts with style'
to
'Heading
1'.

I pressed Alt+F9 as advised and looked at the field codes which
I
hadn't
looked at before. I don't completely understand what the
different
parts of
the field code mean, but (with a little help from 'help') I
changed
the
endings and it now seems to work. The Field codes previously
read:

{ STYLEREF 1 \s }.{ SEQ Table \* ARABIC \s 1}

I changed the final \s 1} to \n} and the numbering now works.

However, although the changes remain when I save the document
and
re-open
it, if I enter a new caption, they all revert back to the old
field
codes.
Have you any idea how I can correct my settings so the ending is
always \n} ?

Thanks

Rachel


"Stefan Blom" wrote:

Verify that the captions are set up the way you want them (in
the
Caption and Caption Numbering dialog boxes). Then select the
entire
document and press F9 to update the Seq fields that take care
of
the
numbering. Does that help? If it doesn't, what field codes
show if
you
press Alt+F9?

--
Stefan Blom
Microsoft Word MVP


"Rachel H" wrote in message
...
I am having trouble numbering tables and figures using the
captions
command
in Word 97. I am using 3 heading styles in my document which
are
numbered
(e.g.) Chapter 1, 1.1, 1.1.1 and respectively. These are
based
on
the pre-set
styles for Headings 1-3. I want my tables to be numbered
according
to the
chapter number (e.g. Table 2.1, Table 2.2 etc. in Chapter
2),
irrespective of
which sub-section they are in. When I enter a caption, I
have
ticked
the box
'Include chapter number' and set the Chapter number with
style
'Heading 1'.
The numbering is fine within a sub-section, but when I move
to
the
next
sub-section within the same chapter, the numbering starts
again
(still with
the correct chapter number). I can't see why this is or how
to
override it.
Please can anyone advise me?