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#1
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Format when opening Word 97 doc in Word 2003
I have over 100 documents, some with 100 to 600 pages. All were created in
Word 97, but I have transferred them to XP with Word 2003. Most are technical manuals with very precise formatting. When opened in 2003, lines may be slightly longer or other very slight change in layout causing lines flowing to another line. This results in page overflow. One document went from 283 to 289 pages, for example. I have tried setting compatibility options (Word 97, Printer metrics on or off, etc.) and every other thing I can think of but am unable to fix the problem. Reformatting all of these documents would take forever and I could never get it just right again. Any ideas will be sincerely appreciated. |
#2
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See http://word.mvps.org/FAQs/Formatting/TextReflow.htm
-- Stefan Blom Microsoft Word MVP "Charlie''s Word VBA questions" wrote in message ... I have over 100 documents, some with 100 to 600 pages. All were created in Word 97, but I have transferred them to XP with Word 2003. Most are technical manuals with very precise formatting. When opened in 2003, lines may be slightly longer or other very slight change in layout causing lines flowing to another line. This results in page overflow. One document went from 283 to 289 pages, for example. I have tried setting compatibility options (Word 97, Printer metrics on or off, etc.) and every other thing I can think of but am unable to fix the problem. Reformatting all of these documents would take forever and I could never get it just right again. Any ideas will be sincerely appreciated. |
#3
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Many thanks for the reference.
However, it suggests removing all manual page breaks. I don't see how that helps in addition to all the work. I wonder if Word 2003 has a different algorithm for adjusting spaces between words. That would make each line very slightly longer. If so, any way around it? Do you or anyone else have any other suggestions? Thank you. "Stefan Blom" wrote: See http://word.mvps.org/FAQs/Formatting/TextReflow.htm -- Stefan Blom Microsoft Word MVP "Charlie''s Word VBA questions" wrote in message ... I have over 100 documents, some with 100 to 600 pages. All were created in Word 97, but I have transferred them to XP with Word 2003. Most are technical manuals with very precise formatting. When opened in 2003, lines may be slightly longer or other very slight change in layout causing lines flowing to another line. This results in page overflow. One document went from 283 to 289 pages, for example. I have tried setting compatibility options (Word 97, Printer metrics on or off, etc.) and every other thing I can think of but am unable to fix the problem. Reformatting all of these documents would take forever and I could never get it just right again. Any ideas will be sincerely appreciated. |
#4
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You can try enabling the Compatibility Option to do spacing like
WordPerfect. But if you have a lot of manual page breaks, you're just asking for grief. I'm not sure what "work" is involved in removing them. Find and Replace ^m with nothing. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charlie''s Word VBA questions" m wrote in message ... Many thanks for the reference. However, it suggests removing all manual page breaks. I don't see how that helps in addition to all the work. I wonder if Word 2003 has a different algorithm for adjusting spaces between words. That would make each line very slightly longer. If so, any way around it? Do you or anyone else have any other suggestions? Thank you. "Stefan Blom" wrote: See http://word.mvps.org/FAQs/Formatting/TextReflow.htm -- Stefan Blom Microsoft Word MVP "Charlie''s Word VBA questions" wrote in message ... I have over 100 documents, some with 100 to 600 pages. All were created in Word 97, but I have transferred them to XP with Word 2003. Most are technical manuals with very precise formatting. When opened in 2003, lines may be slightly longer or other very slight change in layout causing lines flowing to another line. This results in page overflow. One document went from 283 to 289 pages, for example. I have tried setting compatibility options (Word 97, Printer metrics on or off, etc.) and every other thing I can think of but am unable to fix the problem. Reformatting all of these documents would take forever and I could never get it just right again. Any ideas will be sincerely appreciated. |
#5
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Thank you for your quick response. You are right, removing manual page
breaks is easy. However, these are technical manuals with many embedded graphics, tables and the like. Also, new topics usually start on a new page regardless of where the previous topic ended. That would be lost if I removed the manual page breaks. Also, I don't understand how this would affect line overflow which seems to be the biggest problem. I'll try the "space like WP". Thanks -- "Suzanne S. Barnhill" wrote: You can try enabling the Compatibility Option to do spacing like WordPerfect. But if you have a lot of manual page breaks, you're just asking for grief. I'm not sure what "work" is involved in removing them. Find and Replace ^m with nothing. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charlie''s Word VBA questions" m wrote in message ... Many thanks for the reference. However, it suggests removing all manual page breaks. I don't see how that helps in addition to all the work. I wonder if Word 2003 has a different algorithm for adjusting spaces between words. That would make each line very slightly longer. If so, any way around it? Do you or anyone else have any other suggestions? Thank you. "Stefan Blom" wrote: See http://word.mvps.org/FAQs/Formatting/TextReflow.htm -- Stefan Blom Microsoft Word MVP "Charlie''s Word VBA questions" wrote in message ... I have over 100 documents, some with 100 to 600 pages. All were created in Word 97, but I have transferred them to XP with Word 2003. Most are technical manuals with very precise formatting. When opened in 2003, lines may be slightly longer or other very slight change in layout causing lines flowing to another line. This results in page overflow. One document went from 283 to 289 pages, for example. I have tried setting compatibility options (Word 97, Printer metrics on or off, etc.) and every other thing I can think of but am unable to fix the problem. Reformatting all of these documents would take forever and I could never get it just right again. Any ideas will be sincerely appreciated. |
#6
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New topics will still start on a new page if you add "Page break before" to
the style used for the main topic heading. The suggestions offered in the referenced article are designed to make documents more portable between printers, but it's your choice whether you use them or not. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charlie''s Word VBA questions" m wrote in message ... Thank you for your quick response. You are right, removing manual page breaks is easy. However, these are technical manuals with many embedded graphics, tables and the like. Also, new topics usually start on a new page regardless of where the previous topic ended. That would be lost if I removed the manual page breaks. Also, I don't understand how this would affect line overflow which seems to be the biggest problem. I'll try the "space like WP". Thanks -- "Suzanne S. Barnhill" wrote: You can try enabling the Compatibility Option to do spacing like WordPerfect. But if you have a lot of manual page breaks, you're just asking for grief. I'm not sure what "work" is involved in removing them. Find and Replace ^m with nothing. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charlie''s Word VBA questions" m wrote in message ... Many thanks for the reference. However, it suggests removing all manual page breaks. I don't see how that helps in addition to all the work. I wonder if Word 2003 has a different algorithm for adjusting spaces between words. That would make each line very slightly longer. If so, any way around it? Do you or anyone else have any other suggestions? Thank you. "Stefan Blom" wrote: See http://word.mvps.org/FAQs/Formatting/TextReflow.htm -- Stefan Blom Microsoft Word MVP "Charlie''s Word VBA questions" wrote in message ... I have over 100 documents, some with 100 to 600 pages. All were created in Word 97, but I have transferred them to XP with Word 2003. Most are technical manuals with very precise formatting. When opened in 2003, lines may be slightly longer or other very slight change in layout causing lines flowing to another line. This results in page overflow. One document went from 283 to 289 pages, for example. I have tried setting compatibility options (Word 97, Printer metrics on or off, etc.) and every other thing I can think of but am unable to fix the problem. Reformatting all of these documents would take forever and I could never get it just right again. Any ideas will be sincerely appreciated. |
#7
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I have no need to transport documents or to switch printers. I have tried to
change the printer from an HP to a Canon and it made no difference. That would still mean that I would have to go through every document and insert a style for each one. Most of them are Normal style. And, regardless, it will still have the problem of adding new pages. It seems to me that the problem is caused by spacing although I believe the font, space between lines, etc. has not changed. Is there any Word criteria for how close a character can come to the right margin? Even just a pixel or two can cause a word being forced to the next line. I really appreciate your help, but maybe there is no answer to this one. "Suzanne S. Barnhill" wrote: New topics will still start on a new page if you add "Page break before" to the style used for the main topic heading. The suggestions offered in the referenced article are designed to make documents more portable between printers, but it's your choice whether you use them or not. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charlie''s Word VBA questions" m wrote in message ... Thank you for your quick response. You are right, removing manual page breaks is easy. However, these are technical manuals with many embedded graphics, tables and the like. Also, new topics usually start on a new page regardless of where the previous topic ended. That would be lost if I removed the manual page breaks. Also, I don't understand how this would affect line overflow which seems to be the biggest problem. I'll try the "space like WP". Thanks -- "Suzanne S. Barnhill" wrote: You can try enabling the Compatibility Option to do spacing like WordPerfect. But if you have a lot of manual page breaks, you're just asking for grief. I'm not sure what "work" is involved in removing them. Find and Replace ^m with nothing. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charlie''s Word VBA questions" m wrote in message ... Many thanks for the reference. However, it suggests removing all manual page breaks. I don't see how that helps in addition to all the work. I wonder if Word 2003 has a different algorithm for adjusting spaces between words. That would make each line very slightly longer. If so, any way around it? Do you or anyone else have any other suggestions? Thank you. "Stefan Blom" wrote: See http://word.mvps.org/FAQs/Formatting/TextReflow.htm -- Stefan Blom Microsoft Word MVP "Charlie''s Word VBA questions" wrote in message ... I have over 100 documents, some with 100 to 600 pages. All were created in Word 97, but I have transferred them to XP with Word 2003. Most are technical manuals with very precise formatting. When opened in 2003, lines may be slightly longer or other very slight change in layout causing lines flowing to another line. This results in page overflow. One document went from 283 to 289 pages, for example. I have tried setting compatibility options (Word 97, Printer metrics on or off, etc.) and every other thing I can think of but am unable to fix the problem. Reformatting all of these documents would take forever and I could never get it just right again. Any ideas will be sincerely appreciated. |
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