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#1
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word version formatting
Hi,
If i have several documents that are being sent out to different recipient and I would like to keep the formatting consistent (font, alignment, margins, etc) regardless of what version of word they have would it be possible. The recipients would need to be able to customize once they receive the document but initially it must all have the same format if sent as a word 2003 document and opened and saved with word 95-2000. Can someone help? |
#2
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word version formatting
It depends on how rigorous you want to be. Word does it's best to achieve
this consistency anyway, but there are several issues that can't be resolved -- 1. There are some formatting features supporting in later versions of Word, that earlier version can't display. So if you want to accommodate Word 95, you need to disable features introduced subsequently: Tools Options Save 'Disable features introduced after ...' 2. Fonts: if the recipients don't have the fonts used in the document, you have a problem. You can try embedding them; but this doesn't always work. Simpler is to stick to the mainstream fonts that have been with Windows since W95: Arial, Times, etc. 3. The appearance of the document on any given machine is determined, in part, by that machine's active printer: this has an effect on margins, possibly fonts, and some other features. Rarely makes a difference any more, but if you have users with Word 95, they may have correspondingly old hardware. In truth, you might be better off simply ignoring the problem. For most users there's nothing you need to do anyway. "chartasap" wrote in message ... Hi, If i have several documents that are being sent out to different recipient and I would like to keep the formatting consistent (font, alignment, margins, etc) regardless of what version of word they have would it be possible. The recipients would need to be able to customize once they receive the document but initially it must all have the same format if sent as a word 2003 document and opened and saved with word 95-2000. Can someone help? |
#3
Posted to microsoft.public.word.docmanagement
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word version formatting
Thank you very much for the information.
"Jezebel" wrote: It depends on how rigorous you want to be. Word does it's best to achieve this consistency anyway, but there are several issues that can't be resolved -- 1. There are some formatting features supporting in later versions of Word, that earlier version can't display. So if you want to accommodate Word 95, you need to disable features introduced subsequently: Tools Options Save 'Disable features introduced after ...' 2. Fonts: if the recipients don't have the fonts used in the document, you have a problem. You can try embedding them; but this doesn't always work. Simpler is to stick to the mainstream fonts that have been with Windows since W95: Arial, Times, etc. 3. The appearance of the document on any given machine is determined, in part, by that machine's active printer: this has an effect on margins, possibly fonts, and some other features. Rarely makes a difference any more, but if you have users with Word 95, they may have correspondingly old hardware. In truth, you might be better off simply ignoring the problem. For most users there's nothing you need to do anyway. "chartasap" wrote in message ... Hi, If i have several documents that are being sent out to different recipient and I would like to keep the formatting consistent (font, alignment, margins, etc) regardless of what version of word they have would it be possible. The recipients would need to be able to customize once they receive the document but initially it must all have the same format if sent as a word 2003 document and opened and saved with word 95-2000. Can someone help? |
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