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#1
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Master document and section numbering issues and what about Chapter label?
Greetings
I have a long document spread across 8 separate files. I know how to create a master document, but when I put all the files into the master, the section headings all have the same numbering. That is, instead of 1.1 I get 5.1. For file 2, I get 5.1 instead of 2.1. Etc. I think this occurs because in each individual file I changed the Heading 1 style to the corresponding chapter (each chapter is a file) number. So, file 2 gives the correct headings, i.e. 2.1, 2.1.1 etc, while chapter 2 in the master document gives 5.1, 5.1.1 etc. Is there a way to get the same style, e.g. Heading 1, to load into the master document maintaining the style from the individual file? I use the Chapter Label style for my chapter #. I use the Chapter title style for the title of the chapter. How do I get these 2 styles to print on the same line when I generate my TOC? Is it possible to base the first section number, e.g. 2.x, on the chapter label number? Any help would rock! |
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#2
Posted to microsoft.public.word.formatting.longdocs
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Master document and section numbering issues and what about Chapter label?
Sorry, I don't have an answer because I don't use Master Documents. However,
you may need the reason I don't more than you need an answer. "Master Document" is a term of art in Word referring to a "feature" that not only doesn't work but also destroys documents. The consensus (with the limited exception of Steve Hudson) among those offering advice on these newsgroups is that using the Master Document feature is a good way to destroy your document. It can destroy parts of your document that you are not even working on! I think John McGhie said it succinctly when he said that there are two kinds of Master Documents: Those that are corrupt and those that will be corrupt soon. See http://www.addbalance.com/word/masterdocuments.htm for information on the Master Document feature and workarounds. See http://www.mvps.org/word/FAQs/Genera...ocsCorrupt.htm for more information on what goes wrong, and http://www.mvps.org/word/FAQs/Genera...MasterDocs.htm for ideas on how to salvage what you can. See http://www.techwr-l.com/techwhirl/ma...masterdocs.doc for Steve Hudson's instructions if you are willing to follow them very carefully. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Jon Monteleone" wrote in message ... Greetings I have a long document spread across 8 separate files. I know how to create a master document, but when I put all the files into the master, the section headings all have the same numbering. That is, instead of 1.1 I get 5.1. For file 2, I get 5.1 instead of 2.1. Etc. I think this occurs because in each individual file I changed the Heading 1 style to the corresponding chapter (each chapter is a file) number. So, file 2 gives the correct headings, i.e. 2.1, 2.1.1 etc, while chapter 2 in the master document gives 5.1, 5.1.1 etc. Is there a way to get the same style, e.g. Heading 1, to load into the master document maintaining the style from the individual file? I use the Chapter Label style for my chapter #. I use the Chapter title style for the title of the chapter. How do I get these 2 styles to print on the same line when I generate my TOC? Is it possible to base the first section number, e.g. 2.x, on the chapter label number? Any help would rock! |
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#3
Posted to microsoft.public.word.formatting.longdocs
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Master document and section numbering issues and what aboutChapter label?
Hi Jon,
Well, the general advice is to not use Master Documents (more below), but just to combine into one file. On top of that, you did something funky with the Heading 1 style, which you probably need to undo. The point of using styles is that they are consistent throughout a document. Whether your document is split into 8 files or not, the styles should all be consistent, as it is metaphorically a single document. (you may have temporarily changed the numbering while dealing with individual files to help you keep straight where you are, but when it comes time to collate the doc, change it back) I think if you had set up your document and numbering differently, then this would all go away. E.g., doc all in one file, use Heading 1 for the numbered chapter title, Heading 2 etc for subsections, then all the subsections should pick up the chapter number from Heading 1, use it throughout, and pick up the new number and restart numbering at the next Heading 1. See here for setting this up: http://www.shaunakelly.com/word/numb...Numbering.html Try experimenting with this approach in a copy of your doc. This will probably raise new questions, but it'll be a lot easier for people to give advice on answering them. It doesn't make your question #2 go away, but I think this link solves that within the context of the approach that I laid out: http://sbarnhill.mvps.org/WordFAQs/T...mberedHeadings Re Master Documents: Word Heretic might come along and help you out, but most of the people posting here donąt know much about master documents, because: Why Master Documents corrupt: http://www.mvps.org/word/FAQs/Genera...ocsCorrupt.htm How to recover a Master Document: http://www.mvps.org/word/FAQs/Genera...MasterDocs.htm Steve Hudson [Word Heretic] on how to make Master Documents work safely: http://www.techwr-l.com/techwhirl/ma...dhomepage.html You might also check these links for potential workarounds: Creating a Table of Contents Spanning Multiple Documents http://pubs.logicalexpressions.com/P...cle.asp?ID=148 See the łNumber Pages Across Files˛ section at this link: http://homepage.swissonline.ch/cindy...r/MiscFram.htm IncludeText Fields can partially substitute for the Master Document feature‹for an introduction to them, see he http://word.mvps.org/FAQs/TblsFldsFm...textfields.htm Word experts generally advise combining long documents into one file, if possible, and you will find more information on controlling those big files he http://daiya.mvps.org/bookword.htm On 3/6/06 3:26 PM, "Jon Monteleone" wrote: Greetings I have a long document spread across 8 separate files. I know how to create a master document, but when I put all the files into the master, the section headings all have the same numbering. That is, instead of 1.1 I get 5.1. For file 2, I get 5.1 instead of 2.1. Etc. I think this occurs because in each individual file I changed the Heading 1 style to the corresponding chapter (each chapter is a file) number. So, file 2 gives the correct headings, i.e. 2.1, 2.1.1 etc, while chapter 2 in the master document gives 5.1, 5.1.1 etc. #1--Is there a way to get the same style, e.g. Heading 1, to load into the master document maintaining the style from the individual file? #2-- I use the Chapter Label style for my chapter #. I use the Chapter title style for the title of the chapter. How do I get these 2 styles to print on the same line when I generate my TOC? #3--Is it possible to base the first section number, e.g. 2.x, on the chapter label number? Any help would rock! -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://word.mvps.org/Mac/WordMacHome.html What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
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#4
Posted to microsoft.public.word.formatting.longdocs
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Master document and section numbering issues and what about Chapter label?
Hi Charles and Daiya,
Thanks for for the ideas guys. I managed to solve the strangeness with all headigns printing the same numbering. I messed with the normal.dot file and added Heading 1, Heading 2, etc. I thought it might save some time, but what it does is overwrite the document styles. So, the numbering I copied into normal.dot for the Heading styles started with 5! I have done some digging around and experienced the Master document mess and agree that it is a dangerous way to go. I like the idea of putting everything into a single file, but we are talking 390 pages with with about 50 pages of detailed 3D surfaces in color. Every time I try and combine it into a single big document, Word crashes on me. I just got a more grunty computer from a friend, so I will try this approach again. Thanks again for all the info and links. Cheers -Jon --- "Daiya Mitchell" wrote in message .. . Hi Jon, Well, the general advice is to not use Master Documents (more below), but just to combine into one file. On top of that, you did something funky with the Heading 1 style, which you probably need to undo. The point of using styles is that they are consistent throughout a document. Whether your document is split into 8 files or not, the styles should all be consistent, as it is metaphorically a single document. (you may have temporarily changed the numbering while dealing with individual files to help you keep straight where you are, but when it comes time to collate the doc, change it back) I think if you had set up your document and numbering differently, then this would all go away. E.g., doc all in one file, use Heading 1 for the numbered chapter title, Heading 2 etc for subsections, then all the subsections should pick up the chapter number from Heading 1, use it throughout, and pick up the new number and restart numbering at the next Heading 1. See here for setting this up: http://www.shaunakelly.com/word/numb...Numbering.html Try experimenting with this approach in a copy of your doc. This will probably raise new questions, but it'll be a lot easier for people to give advice on answering them. It doesn't make your question #2 go away, but I think this link solves that within the context of the approach that I laid out: http://sbarnhill.mvps.org/WordFAQs/T...mberedHeadings Re Master Documents: Word Heretic might come along and help you out, but most of the people posting here donąt know much about master documents, because: Why Master Documents corrupt: http://www.mvps.org/word/FAQs/Genera...ocsCorrupt.htm How to recover a Master Document: http://www.mvps.org/word/FAQs/Genera...MasterDocs.htm Steve Hudson [Word Heretic] on how to make Master Documents work safely: http://www.techwr-l.com/techwhirl/ma...dhomepage.html You might also check these links for potential workarounds: Creating a Table of Contents Spanning Multiple Documents http://pubs.logicalexpressions.com/P...cle.asp?ID=148 See the łNumber Pages Across Files˛ section at this link: http://homepage.swissonline.ch/cindy...r/MiscFram.htm IncludeText Fields can partially substitute for the Master Document feature http://word.mvps.org/FAQs/TblsFldsFm...textfields.htm Word experts generally advise combining long documents into one file, if possible, and you will find more information on controlling those big files he http://daiya.mvps.org/bookword.htm On 3/6/06 3:26 PM, "Jon Monteleone" wrote: Greetings I have a long document spread across 8 separate files. I know how to create a master document, but when I put all the files into the master, the section headings all have the same numbering. That is, instead of 1.1 I get 5.1. For file 2, I get 5.1 instead of 2.1. Etc. I think this occurs because in each individual file I changed the Heading 1 style to the corresponding chapter (each chapter is a file) number. So, file 2 gives the correct headings, i.e. 2.1, 2.1.1 etc, while chapter 2 in the master document gives 5.1, 5.1.1 etc. #1--Is there a way to get the same style, e.g. Heading 1, to load into the master document maintaining the style from the individual file? #2-- I use the Chapter Label style for my chapter #. I use the Chapter title style for the title of the chapter. How do I get these 2 styles to print on the same line when I generate my TOC? #3--Is it possible to base the first section number, e.g. 2.x, on the chapter label number? Any help would rock! -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://word.mvps.org/Mac/WordMacHome.html What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
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#5
Posted to microsoft.public.word.formatting.longdocs
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Master document and section numbering issues and what about Chapter label?
Do follow up on Shauna Kelly's article or all your work will become a mess.
-- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Jon Monteleone" wrote in message ... Hi Charles and Daiya, Thanks for for the ideas guys. I managed to solve the strangeness with all headigns printing the same numbering. I messed with the normal.dot file and added Heading 1, Heading 2, etc. I thought it might save some time, but what it does is overwrite the document styles. So, the numbering I copied into normal.dot for the Heading styles started with 5! I have done some digging around and experienced the Master document mess and agree that it is a dangerous way to go. I like the idea of putting everything into a single file, but we are talking 390 pages with with about 50 pages of detailed 3D surfaces in color. Every time I try and combine it into a single big document, Word crashes on me. I just got a more grunty computer from a friend, so I will try this approach again. Thanks again for all the info and links. Cheers -Jon --- "Daiya Mitchell" wrote in message .. . Hi Jon, Well, the general advice is to not use Master Documents (more below), but just to combine into one file. On top of that, you did something funky with the Heading 1 style, which you probably need to undo. The point of using styles is that they are consistent throughout a document. Whether your document is split into 8 files or not, the styles should all be consistent, as it is metaphorically a single document. (you may have temporarily changed the numbering while dealing with individual files to help you keep straight where you are, but when it comes time to collate the doc, change it back) I think if you had set up your document and numbering differently, then this would all go away. E.g., doc all in one file, use Heading 1 for the numbered chapter title, Heading 2 etc for subsections, then all the subsections should pick up the chapter number from Heading 1, use it throughout, and pick up the new number and restart numbering at the next Heading 1. See here for setting this up: http://www.shaunakelly.com/word/numb...Numbering.html Try experimenting with this approach in a copy of your doc. This will probably raise new questions, but it'll be a lot easier for people to give advice on answering them. It doesn't make your question #2 go away, but I think this link solves that within the context of the approach that I laid out: http://sbarnhill.mvps.org/WordFAQs/T...mberedHeadings Re Master Documents: Word Heretic might come along and help you out, but most of the people posting here donąt know much about master documents, because: Why Master Documents corrupt: http://www.mvps.org/word/FAQs/Genera...ocsCorrupt.htm How to recover a Master Document: http://www.mvps.org/word/FAQs/Genera...MasterDocs.htm Steve Hudson [Word Heretic] on how to make Master Documents work safely: http://www.techwr-l.com/techwhirl/ma...dhomepage.html You might also check these links for potential workarounds: Creating a Table of Contents Spanning Multiple Documents http://pubs.logicalexpressions.com/P...cle.asp?ID=148 See the łNumber Pages Across Files˛ section at this link: http://homepage.swissonline.ch/cindy...r/MiscFram.htm IncludeText Fields can partially substitute for the Master Document feature http://word.mvps.org/FAQs/TblsFldsFm...textfields.htm Word experts generally advise combining long documents into one file, if possible, and you will find more information on controlling those big files he http://daiya.mvps.org/bookword.htm On 3/6/06 3:26 PM, "Jon Monteleone" wrote: Greetings I have a long document spread across 8 separate files. I know how to create a master document, but when I put all the files into the master, the section headings all have the same numbering. That is, instead of 1.1 I get 5.1. For file 2, I get 5.1 instead of 2.1. Etc. I think this occurs because in each individual file I changed the Heading 1 style to the corresponding chapter (each chapter is a file) number. So, file 2 gives the correct headings, i.e. 2.1, 2.1.1 etc, while chapter 2 in the master document gives 5.1, 5.1.1 etc. #1--Is there a way to get the same style, e.g. Heading 1, to load into the master document maintaining the style from the individual file? #2-- I use the Chapter Label style for my chapter #. I use the Chapter title style for the title of the chapter. How do I get these 2 styles to print on the same line when I generate my TOC? #3--Is it possible to base the first section number, e.g. 2.x, on the chapter label number? Any help would rock! -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://word.mvps.org/Mac/WordMacHome.html What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
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