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#1
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Labels--Is it Me?
Is there a way to get Word to actually match up exactly with the various
labels? It seems that every label I try in Envelopes & labels (Word 2003 but I had the same problem in earlier versions) gets progressively further "off" the further down the label page I go. For 8.5 x 11 sheets with, say, 80 return address labels (20 rows of 0.5" labels), a text entry is well positioned in the first row but runs off the label by the 20th! At the moment I am using a small file label (Avery 5202)(7 file labels, page size is 4 x 6), and I am even using an Avery template (there is no such label size in Word). The problem is that the template gives the label size (height) as 0.67 inches whereas the true size is more like 0.645. But Word does not seem to let me set a label measurement to 3 decimal places. The margin of error between 0.64 (a little too small) and 0.65 (a shade oversize) is slight with only 7 rows and I can live with it. But the difference gets magnified with a larger sheet and small labels. Am I doing something wrong? Did I miss something in Word 101? I doubt that it is a printer problem. I had this trouble with my old one and our various laser printers in the office do exactly the same.. |
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#2
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Labels--Is it Me?
Hi Joe:
OK, I know the problem. Word will accept only two decimals and if you work in "inches" that's a fairly big number :-) Try again specifying your measurement in "millimetres" or "points". You will still get only two decimals, but this time, the measurements will be accurate within a twentieth of a point. For example: 0.645 inches is 46.44 points or 16.38 mm. Cheers On 30/3/06 4:47 PM, in article , "Joe McGuire" wrote: Is there a way to get Word to actually match up exactly with the various labels? It seems that every label I try in Envelopes & labels (Word 2003 but I had the same problem in earlier versions) gets progressively further "off" the further down the label page I go. For 8.5 x 11 sheets with, say, 80 return address labels (20 rows of 0.5" labels), a text entry is well positioned in the first row but runs off the label by the 20th! At the moment I am using a small file label (Avery 5202)(7 file labels, page size is 4 x 6), and I am even using an Avery template (there is no such label size in Word). The problem is that the template gives the label size (height) as 0.67 inches whereas the true size is more like 0.645. But Word does not seem to let me set a label measurement to 3 decimal places. The margin of error between 0.64 (a little too small) and 0.65 (a shade oversize) is slight with only 7 rows and I can live with it. But the difference gets magnified with a larger sheet and small labels. Am I doing something wrong? Did I miss something in Word 101? I doubt that it is a printer problem. I had this trouble with my old one and our various laser printers in the office do exactly the same.. -- Please reply to the newsgroup to maintain the thread. Please do not email me unless I ask you to. John McGhie Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer Sydney, Australia +61 (0) 4 1209 1410 |
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#3
Posted to microsoft.public.word.docmanagement
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Labels--Is it Me?
Aha! Thanks. I'll try it!
"John McGhie [MVP - Word and Word Macintosh]" wrote in message ... Hi Joe: OK, I know the problem. Word will accept only two decimals and if you work in "inches" that's a fairly big number :-) Try again specifying your measurement in "millimetres" or "points". You will still get only two decimals, but this time, the measurements will be accurate within a twentieth of a point. For example: 0.645 inches is 46.44 points or 16.38 mm. Cheers On 30/3/06 4:47 PM, in article , "Joe McGuire" wrote: Is there a way to get Word to actually match up exactly with the various labels? It seems that every label I try in Envelopes & labels (Word 2003 but I had the same problem in earlier versions) gets progressively further "off" the further down the label page I go. For 8.5 x 11 sheets with, say, 80 return address labels (20 rows of 0.5" labels), a text entry is well positioned in the first row but runs off the label by the 20th! At the moment I am using a small file label (Avery 5202)(7 file labels, page size is 4 x 6), and I am even using an Avery template (there is no such label size in Word). The problem is that the template gives the label size (height) as 0.67 inches whereas the true size is more like 0.645. But Word does not seem to let me set a label measurement to 3 decimal places. The margin of error between 0.64 (a little too small) and 0.65 (a shade oversize) is slight with only 7 rows and I can live with it. But the difference gets magnified with a larger sheet and small labels. Am I doing something wrong? Did I miss something in Word 101? I doubt that it is a printer problem. I had this trouble with my old one and our various laser printers in the office do exactly the same.. -- Please reply to the newsgroup to maintain the thread. Please do not email me unless I ask you to. John McGhie Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer Sydney, Australia +61 (0) 4 1209 1410 |
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#4
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Labels--Is it Me?
Well, changing the unit of measure t point certainly works better but Word
still won't allow me to set the row height exactly as I want. For example, it stubbornly insists that my row height will be 48.2 points, not 48. I can set a very different number for the heck of it, but when it comes to these labels, Word is not going to do it my way. The difference now between the Word table and the actual label is quite slight, not enough to get too worked up about. Yet it is nonsensical that I cannot set the row height exactly as I wish, at least within two decimal places for inches and perhaps one decimal place for points. Then again, it's Microsoft. Of course, changing the units to points affects everything in Word so I may have to switch back, especially if I have to set some tabs, indents, etc. "John McGhie [MVP - Word and Word Macintosh]" wrote in message ... Hi Joe: OK, I know the problem. Word will accept only two decimals and if you work in "inches" that's a fairly big number :-) Try again specifying your measurement in "millimetres" or "points". You will still get only two decimals, but this time, the measurements will be accurate within a twentieth of a point. For example: 0.645 inches is 46.44 points or 16.38 mm. Cheers On 30/3/06 4:47 PM, in article , "Joe McGuire" wrote: Is there a way to get Word to actually match up exactly with the various labels? It seems that every label I try in Envelopes & labels (Word 2003 but I had the same problem in earlier versions) gets progressively further "off" the further down the label page I go. For 8.5 x 11 sheets with, say, 80 return address labels (20 rows of 0.5" labels), a text entry is well positioned in the first row but runs off the label by the 20th! At the moment I am using a small file label (Avery 5202)(7 file labels, page size is 4 x 6), and I am even using an Avery template (there is no such label size in Word). The problem is that the template gives the label size (height) as 0.67 inches whereas the true size is more like 0.645. But Word does not seem to let me set a label measurement to 3 decimal places. The margin of error between 0.64 (a little too small) and 0.65 (a shade oversize) is slight with only 7 rows and I can live with it. But the difference gets magnified with a larger sheet and small labels. Am I doing something wrong? Did I miss something in Word 101? I doubt that it is a printer problem. I had this trouble with my old one and our various laser printers in the office do exactly the same.. -- Please reply to the newsgroup to maintain the thread. Please do not email me unless I ask you to. John McGhie Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer Sydney, Australia +61 (0) 4 1209 1410 |
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#6
Posted to microsoft.public.word.docmanagement
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Labels--Is it Me?
Thanks! Setting row height using points is, to borrow a phrase, close
enough for government work, although in this case it's more like the point of diminishing returns. Microsoft does enough of the job that I start to feel a little obsessive-compulsive about struggling to do the rest of the job. Whatever Microsoft does not do must obviously not be worth doing--otherwise the company would have done it already. "John McGhie [MVP - Word and Word Macintosh]" wrote in message ... Hi Joe: Switching your measurement back to inches won't change the values stored. Internally, Word stores measurements in "twips", where a twip is a 20th of a point, 1/1440th of an inch. If you change the displayed measurements, the values won;t change unless you make a change to them. Of course, if you were DETERMINED to get it exact, this is what I would do... 1) Create a text box that is exactly 0..645 inches high. 2) Create a square that is exactly as tall as the print image of your paper. 3) Duplicate the box 12 times (if there are 12 labels per row) 4) Use the drawing tools (on the Drawing toolbar...). Look for the Align and Distribute tools, and choose "Distribute". Word will arrange the 12 boxes an exactly even distance from each other :-) Now copy the label fields into the text boxes :-) Cheers On 4/4/06 3:06 AM, in article , "Joe McGuire" wrote: Well, changing the unit of measure t point certainly works better but Word still won't allow me to set the row height exactly as I want. For example, it stubbornly insists that my row height will be 48.2 points, not 48. I can set a very different number for the heck of it, but when it comes to these labels, Word is not going to do it my way. The difference now between the Word table and the actual label is quite slight, not enough to get too worked up about. Yet it is nonsensical that I cannot set the row height exactly as I wish, at least within two decimal places for inches and perhaps one decimal place for points. Then again, it's Microsoft. Of course, changing the units to points affects everything in Word so I may have to switch back, especially if I have to set some tabs, indents, etc. "John McGhie [MVP - Word and Word Macintosh]" wrote in message ... Hi Joe: OK, I know the problem. Word will accept only two decimals and if you work in "inches" that's a fairly big number :-) Try again specifying your measurement in "millimetres" or "points". You will still get only two decimals, but this time, the measurements will be accurate within a twentieth of a point. For example: 0.645 inches is 46.44 points or 16.38 mm. Cheers On 30/3/06 4:47 PM, in article , "Joe McGuire" wrote: Is there a way to get Word to actually match up exactly with the various labels? It seems that every label I try in Envelopes & labels (Word 2003 but I had the same problem in earlier versions) gets progressively further "off" the further down the label page I go. For 8.5 x 11 sheets with, say, 80 return address labels (20 rows of 0.5" labels), a text entry is well positioned in the first row but runs off the label by the 20th! At the moment I am using a small file label (Avery 5202)(7 file labels, page size is 4 x 6), and I am even using an Avery template (there is no such label size in Word). The problem is that the template gives the label size (height) as 0.67 inches whereas the true size is more like 0.645. But Word does not seem to let me set a label measurement to 3 decimal places. The margin of error between 0.64 (a little too small) and 0.65 (a shade oversize) is slight with only 7 rows and I can live with it. But the difference gets magnified with a larger sheet and small labels. Am I doing something wrong? Did I miss something in Word 101? I doubt that it is a printer problem. I had this trouble with my old one and our various laser printers in the office do exactly the same.. -- Please reply to the newsgroup to maintain the thread. Please do not me unless I ask you to. John McGhie Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer Sydney, Australia +61 (0) 4 1209 1410 -- Please reply to the newsgroup to maintain the thread. Please do not email me unless I ask you to. John McGhie Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer Sydney, Australia +61 (0) 4 1209 1410 |
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