Why, in Step 5 of 6 of Word 2003 Mail Merge, are there more than one
Recipient, as in "Recipient 1" and "Recipient 2" ( indicated by the arrows)
even though there is actually only one page of labels. And why don't you see
the final merge until after you've selected the print feature? I'd like to
know how many pages of labels to put into the printer.

I read in one of the posts that you can use an output (or was it an
outsource) document. Regardless, what do you use as an outsource/output
document if your datasource is in Word?

Merge to a new document. It's called Edit merge or similar in the wizard,
but simpler from the merge toolbar - see
http://www.gmayor.com/mail_merge_lab...th_word_xp.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Toody wrote:
Why, in Step 5 of 6 of Word 2003 Mail Merge, are there more than one
Recipient, as in "Recipient 1" and "Recipient 2" ( indicated by the
arrows) even though there is actually only one page of labels. And
why don't you see the final merge until after you've selected the
print feature? I'd like to know how many pages of labels to put into
the printer.

I read in one of the posts that you can use an output (or was it an
outsource) document. Regardless, what do you use as an
outsource/output document if your datasource is in Word?

Thank you so much. Even though I'm still wonderin why step 5 0f 6 shows
multiple pages of the labels, sometimes in different order, I am very happy
with the instructions that you gave me. And the toolbar makes things much
easier for me! I'm also happy to have the Mail Merge Helper back!

I do have one more question...What is the best way to back up a datasource,
so that I don't lose all the information if something happens to my hard
drive. Can the datasource be saved on a CD-RW?

"Graham Mayor" wrote:

Merge to a new document. It's called Edit merge or similar in the wizard,
but simpler from the merge toolbar - see
http://www.gmayor.com/mail_merge_lab...th_word_xp.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Toody wrote:
Why, in Step 5 of 6 of Word 2003 Mail Merge, are there more than one
Recipient, as in "Recipient 1" and "Recipient 2" ( indicated by the
arrows) even though there is actually only one page of labels. And
why don't you see the final merge until after you've selected the
print feature? I'd like to know how many pages of labels to put into
the printer.

I read in one of the posts that you can use an output (or was it an
outsource) document. Regardless, what do you use as an
outsource/output document if your datasource is in Word?

You can certainly *copy* the data file to CD media (just don't save it there
from Word).

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Toody wrote:
Thank you so much. Even though I'm still wonderin why step 5 0f 6
shows multiple pages of the labels, sometimes in different order, I
am very happy with the instructions that you gave me. And the toolbar
makes things much easier for me! I'm also happy to have the Mail
Merge Helper back!

I do have one more question...What is the best way to back up a
datasource, so that I don't lose all the information if something
happens to my hard drive. Can the datasource be saved on a CD-RW?

"Graham Mayor" wrote:

Merge to a new document. It's called Edit merge or similar in the
wizard, but simpler from the merge toolbar - see
http://www.gmayor.com/mail_merge_lab...th_word_xp.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Toody wrote:
Why, in Step 5 of 6 of Word 2003 Mail Merge, are there more than one
Recipient, as in "Recipient 1" and "Recipient 2" ( indicated by the
arrows) even though there is actually only one page of labels. And
why don't you see the final merge until after you've selected the
print feature? I'd like to know how many pages of labels to put into
the printer.

I read in one of the posts that you can use an output (or was it an
outsource) document. Regardless, what do you use as an
outsource/output document if your datasource is in Word?

What would happen if I saved it in Word?

Also, one last question: Is there a way to add a new field/header after the
datasource has already been created using the 6-step process indicated at the
right hand side of the Word screen?

Thanks again!

"Graham Mayor" wrote:

You can certainly *copy* the data file to CD media (just don't save it there
from Word).

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Toody wrote:
Thank you so much. Even though I'm still wonderin why step 5 0f 6
shows multiple pages of the labels, sometimes in different order, I
am very happy with the instructions that you gave me. And the toolbar
makes things much easier for me! I'm also happy to have the Mail
Merge Helper back!

I do have one more question...What is the best way to back up a
datasource, so that I don't lose all the information if something
happens to my hard drive. Can the datasource be saved on a CD-RW?

"Graham Mayor" wrote:

Merge to a new document. It's called Edit merge or similar in the
wizard, but simpler from the merge toolbar - see
http://www.gmayor.com/mail_merge_lab...th_word_xp.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Toody wrote:
Why, in Step 5 of 6 of Word 2003 Mail Merge, are there more than one
Recipient, as in "Recipient 1" and "Recipient 2" ( indicated by the
arrows) even though there is actually only one page of labels. And
why don't you see the final merge until after you've selected the
print feature? I'd like to know how many pages of labels to put into
the printer.

I read in one of the posts that you can use an output (or was it an
outsource) document. Regardless, what do you use as an
outsource/output document if your datasource is in Word?

You cannot save to CD media directly from Word without specialised packet
writing software and as such software is notoriously unreliable you stand
every chance of losing the document. Copy files to and from CD media by
using your CD writing software to produce multisession data discs.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Toody wrote:
What would happen if I saved it in Word?

Also, one last question: Is there a way to add a new field/header
after the datasource has already been created using the 6-step
process indicated at the right hand side of the Word screen?

Thanks again!

"Graham Mayor" wrote:

You can certainly *copy* the data file to CD media (just don't save
it there from Word).

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Toody wrote:
Thank you so much. Even though I'm still wonderin why step 5 0f 6
shows multiple pages of the labels, sometimes in different order, I
am very happy with the instructions that you gave me. And the
toolbar makes things much easier for me! I'm also happy to have the
Mail Merge Helper back!

I do have one more question...What is the best way to back up a
datasource, so that I don't lose all the information if something
happens to my hard drive. Can the datasource be saved on a CD-RW?

"Graham Mayor" wrote:

Merge to a new document. It's called Edit merge or similar in the
wizard, but simpler from the merge toolbar - see
http://www.gmayor.com/mail_merge_lab...th_word_xp.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Toody wrote:
Why, in Step 5 of 6 of Word 2003 Mail Merge, are there more than
one Recipient, as in "Recipient 1" and "Recipient 2" ( indicated
by the arrows) even though there is actually only one page of
labels. And why don't you see the final merge until after you've
selected the print feature? I'd like to know how many pages of
labels to put into the printer.

I read in one of the posts that you can use an output (or was it
an outsource) document. Regardless, what do you use as an
outsource/output document if your datasource is in Word?

I forgot your last bit -
The short answer is no, but you can edit the data file if you add the Mail
Merge Helper
See http://www.gmayor.com/mail_merge_lab...th_word_xp.htm
Probably simpler is to create a catalog/directory merge containing all the
fields and then convert the resulting file to a Word table - see
http://www.gmayor.com/convert_labels...mail_merge.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Toody wrote:
What would happen if I saved it in Word?

Also, one last question: Is there a way to add a new field/header
after the datasource has already been created using the 6-step
process indicated at the right hand side of the Word screen?

Thanks again!

"Graham Mayor" wrote:

You can certainly *copy* the data file to CD media (just don't save
it there from Word).

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Toody wrote:
Thank you so much. Even though I'm still wonderin why step 5 0f 6
shows multiple pages of the labels, sometimes in different order, I
am very happy with the instructions that you gave me. And the
toolbar makes things much easier for me! I'm also happy to have the
Mail Merge Helper back!

I do have one more question...What is the best way to back up a
datasource, so that I don't lose all the information if something
happens to my hard drive. Can the datasource be saved on a CD-RW?

"Graham Mayor" wrote:

Merge to a new document. It's called Edit merge or similar in the
wizard, but simpler from the merge toolbar - see
http://www.gmayor.com/mail_merge_lab...th_word_xp.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Toody wrote:
Why, in Step 5 of 6 of Word 2003 Mail Merge, are there more than
one Recipient, as in "Recipient 1" and "Recipient 2" ( indicated
by the arrows) even though there is actually only one page of
labels. And why don't you see the final merge until after you've
selected the print feature? I'd like to know how many pages of
labels to put into the printer.

I read in one of the posts that you can use an output (or was it
an outsource) document. Regardless, what do you use as an
outsource/output document if your datasource is in Word?