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#1
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Using Ref. Document to create TOC for multiple documents
My initial question was about combining 35 chapters that are in separate
documents and manually formatted and one suggestion was using ref.doc with ctrl-F9. So, I created a file TOC and within it a doc. called TOC and in it I typed one under another 35 ref.doc fields using the name of each chapter. Must I use the exact name of the chapter as it is in Word? Next, am I supposed to copy each chapter into the TOC doc? 3rdly, within the 35 chapters, I have about 180 subtitles, must I create RD fields for them too. Eventually, I want to put all this info into a web page and I don't want it to be confusing or overwhelming. Right now, I'm the only one who's overwhelmed. |
#2
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Using Ref. Document to create TOC for multiple documents
The RD field uses the filename (full path), not the title of the chapter,
and it will pick up all the headings within the file. So say you have named your chapters Chapter1.doc, Chapter2.doc, and so on, the example given in the "Field codes: RD (Referenced Document) field" Help topic suggests what you could end up with: { TOC } { RD C:\\Manual\\Chapters\\Chapter1.doc } { RD C:\\Manual\\Chapters\\Chapter2.doc } { RD C:\\Manual\\Chapters\\Chapter3.doc } If any part of the file path includes spaces, you must enclose the entire path in quotation marks: { TOC } { RD "C:\\Manual\\Chapters\\Chapter 1.doc" } { RD "C:\\Manual\\Chapters\\Chapter 2.doc" } { RD "C:\\Manual\\Chapters\\Chapter 3.doc" } The document that contains the TOC and RD fields should contain nothing else. But I still maintain that it would be much simpler just to combine all 35 chapters into a single document. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Bill" wrote in message ... My initial question was about combining 35 chapters that are in separate documents and manually formatted and one suggestion was using ref.doc with ctrl-F9. So, I created a file TOC and within it a doc. called TOC and in it I typed one under another 35 ref.doc fields using the name of each chapter. Must I use the exact name of the chapter as it is in Word? Next, am I supposed to copy each chapter into the TOC doc? 3rdly, within the 35 chapters, I have about 180 subtitles, must I create RD fields for them too. Eventually, I want to put all this info into a web page and I don't want it to be confusing or overwhelming. Right now, I'm the only one who's overwhelmed. |
#3
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Using Ref. Document to create TOC for multiple documents
Well, I have 35 chapters i.e file folders and about 180 documents within
these chapters. Your first suggestion sent me to pubs.logicalexpressions.com and there they suggested I buy sth. for $40 and your other suggestion was boiler.dot add-in which I downloaded but I have no idea about macros and it really sounded complicated. That's why I thought the RD would be easier. However, you're right; I want the book in one document and a table of contents where I can access each chapter and each title within just by clicking. Do you still maintain that the Boiler.dot is the best way to go. "Suzanne S. Barnhill" wrote: The RD field uses the filename (full path), not the title of the chapter, and it will pick up all the headings within the file. So say you have named your chapters Chapter1.doc, Chapter2.doc, and so on, the example given in the "Field codes: RD (Referenced Document) field" Help topic suggests what you could end up with: { TOC } { RD C:\\Manual\\Chapters\\Chapter1.doc } { RD C:\\Manual\\Chapters\\Chapter2.doc } { RD C:\\Manual\\Chapters\\Chapter3.doc } If any part of the file path includes spaces, you must enclose the entire path in quotation marks: { TOC } { RD "C:\\Manual\\Chapters\\Chapter 1.doc" } { RD "C:\\Manual\\Chapters\\Chapter 2.doc" } { RD "C:\\Manual\\Chapters\\Chapter 3.doc" } The document that contains the TOC and RD fields should contain nothing else. But I still maintain that it would be much simpler just to combine all 35 chapters into a single document. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Bill" wrote in message ... My initial question was about combining 35 chapters that are in separate documents and manually formatted and one suggestion was using ref.doc with ctrl-F9. So, I created a file TOC and within it a doc. called TOC and in it I typed one under another 35 ref.doc fields using the name of each chapter. Must I use the exact name of the chapter as it is in Word? Next, am I supposed to copy each chapter into the TOC doc? 3rdly, within the 35 chapters, I have about 180 subtitles, must I create RD fields for them too. Eventually, I want to put all this info into a web page and I don't want it to be confusing or overwhelming. Right now, I'm the only one who's overwhelmed. |
#4
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Using Ref. Document to create TOC for multiple documents
All that Boiler.dot does is automate the manual process of inserting files
into a single document. As I understand it, it lets you select files from an Explorer Window in the order in which you want them combined. The macro then automatically combines them. It doesn't do anything different from what you could do by using Insert | File, selecting the file, and clicking OK, repeatedly 35 times; it just makes it a lot easier! Also, you are mistaken if you think the method described in the Logical Expressions article requires you to buy something for $40. Although there are some Google ads at the bottom of that page, the article is self-contained and provides the information and macros you need (or might want). If you don't know how to use the macros, you can see http://www.gmayor.com/installing_macro.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Bill" wrote in message ... Well, I have 35 chapters i.e file folders and about 180 documents within these chapters. Your first suggestion sent me to pubs.logicalexpressions.com and there they suggested I buy sth. for $40 and your other suggestion was boiler.dot add-in which I downloaded but I have no idea about macros and it really sounded complicated. That's why I thought the RD would be easier. However, you're right; I want the book in one document and a table of contents where I can access each chapter and each title within just by clicking. Do you still maintain that the Boiler.dot is the best way to go. "Suzanne S. Barnhill" wrote: The RD field uses the filename (full path), not the title of the chapter, and it will pick up all the headings within the file. So say you have named your chapters Chapter1.doc, Chapter2.doc, and so on, the example given in the "Field codes: RD (Referenced Document) field" Help topic suggests what you could end up with: { TOC } { RD C:\\Manual\\Chapters\\Chapter1.doc } { RD C:\\Manual\\Chapters\\Chapter2.doc } { RD C:\\Manual\\Chapters\\Chapter3.doc } If any part of the file path includes spaces, you must enclose the entire path in quotation marks: { TOC } { RD "C:\\Manual\\Chapters\\Chapter 1.doc" } { RD "C:\\Manual\\Chapters\\Chapter 2.doc" } { RD "C:\\Manual\\Chapters\\Chapter 3.doc" } The document that contains the TOC and RD fields should contain nothing else. But I still maintain that it would be much simpler just to combine all 35 chapters into a single document. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Bill" wrote in message ... My initial question was about combining 35 chapters that are in separate documents and manually formatted and one suggestion was using ref.doc with ctrl-F9. So, I created a file TOC and within it a doc. called TOC and in it I typed one under another 35 ref.doc fields using the name of each chapter. Must I use the exact name of the chapter as it is in Word? Next, am I supposed to copy each chapter into the TOC doc? 3rdly, within the 35 chapters, I have about 180 subtitles, must I create RD fields for them too. Eventually, I want to put all this info into a web page and I don't want it to be confusing or overwhelming. Right now, I'm the only one who's overwhelmed. |
#5
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Using Ref. Document to create TOC for multiple documents
Okay thanks. I'll try this and see what happens.
"Suzanne S. Barnhill" wrote: All that Boiler.dot does is automate the manual process of inserting files into a single document. As I understand it, it lets you select files from an Explorer Window in the order in which you want them combined. The macro then automatically combines them. It doesn't do anything different from what you could do by using Insert | File, selecting the file, and clicking OK, repeatedly 35 times; it just makes it a lot easier! Also, you are mistaken if you think the method described in the Logical Expressions article requires you to buy something for $40. Although there are some Google ads at the bottom of that page, the article is self-contained and provides the information and macros you need (or might want). If you don't know how to use the macros, you can see http://www.gmayor.com/installing_macro.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Bill" wrote in message ... Well, I have 35 chapters i.e file folders and about 180 documents within these chapters. Your first suggestion sent me to pubs.logicalexpressions.com and there they suggested I buy sth. for $40 and your other suggestion was boiler.dot add-in which I downloaded but I have no idea about macros and it really sounded complicated. That's why I thought the RD would be easier. However, you're right; I want the book in one document and a table of contents where I can access each chapter and each title within just by clicking. Do you still maintain that the Boiler.dot is the best way to go. "Suzanne S. Barnhill" wrote: The RD field uses the filename (full path), not the title of the chapter, and it will pick up all the headings within the file. So say you have named your chapters Chapter1.doc, Chapter2.doc, and so on, the example given in the "Field codes: RD (Referenced Document) field" Help topic suggests what you could end up with: { TOC } { RD C:\\Manual\\Chapters\\Chapter1.doc } { RD C:\\Manual\\Chapters\\Chapter2.doc } { RD C:\\Manual\\Chapters\\Chapter3.doc } If any part of the file path includes spaces, you must enclose the entire path in quotation marks: { TOC } { RD "C:\\Manual\\Chapters\\Chapter 1.doc" } { RD "C:\\Manual\\Chapters\\Chapter 2.doc" } { RD "C:\\Manual\\Chapters\\Chapter 3.doc" } The document that contains the TOC and RD fields should contain nothing else. But I still maintain that it would be much simpler just to combine all 35 chapters into a single document. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Bill" wrote in message ... My initial question was about combining 35 chapters that are in separate documents and manually formatted and one suggestion was using ref.doc with ctrl-F9. So, I created a file TOC and within it a doc. called TOC and in it I typed one under another 35 ref.doc fields using the name of each chapter. Must I use the exact name of the chapter as it is in Word? Next, am I supposed to copy each chapter into the TOC doc? 3rdly, within the 35 chapters, I have about 180 subtitles, must I create RD fields for them too. Eventually, I want to put all this info into a web page and I don't want it to be confusing or overwhelming. Right now, I'm the only one who's overwhelmed. |
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