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#1
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Can MS Word templates draw on a separate style sheet?
I'm updating a large number of Word templates with a new logo and contact
information. For future maintenance, is it possible to set the templates up so that the common elements are stored only once in a separate style sheet or similar? If so, what are common pitfalls with this approach? |
#2
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Can MS Word templates draw on a separate style sheet?
You can have the common elements in a separate file and use {
INCLUDEPICTURE } and { INCLUDETEXT } fields in the templates to get them to be inserted. The pitfall is if you email a document to someone, they will not have access to the source files to display the picture and the text. This can be overcome by having an AutoNew() macro in the templates to update the fields when a new document is created and then to unlink the fields from their source so that the information becomes resident in the document. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "nonsensitor" wrote in message news I'm updating a large number of Word templates with a new logo and contact information. For future maintenance, is it possible to set the templates up so that the common elements are stored only once in a separate style sheet or similar? If so, what are common pitfalls with this approach? |
#3
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Can MS Word templates draw on a separate style sheet?
Thanks - that sounds quite neat. I'm an amateur when it comes to programming,
though I'd say I'm reasonably quick to pick things up...what level of expertise would you recommend is required to take this approach? Can you recommend any websites with reasonably detailed examples? |
#4
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Can MS Word templates draw on a separate style sheet?
Yes. As Doug mentions, any method should be part of an AutoNew macro that
unlinks the fields bringing the information or parts into the new document. In addition to IncludeText fields, you could save the common information as AutoText entries and use AutoText fields. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! My criminal defense site: http://addbalance.com --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "nonsensitor" wrote in message news I'm updating a large number of Word templates with a new logo and contact information. For future maintenance, is it possible to set the templates up so that the common elements are stored only once in a separate style sheet or similar? If so, what are common pitfalls with this approach? |
#5
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Can MS Word templates draw on a separate style sheet?
For styles, themselves, you can use macros and the organizer to bring in or
update common styles. See http://addbalance.com/word/stylesheet.htm. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! My criminal defense site: http://addbalance.com --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "nonsensitor" wrote in message news I'm updating a large number of Word templates with a new logo and contact information. For future maintenance, is it possible to set the templates up so that the common elements are stored only once in a separate style sheet or similar? If so, what are common pitfalls with this approach? |
#6
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Can MS Word templates draw on a separate style sheet?
Thanks Charles. I'm still a little unsure about the level of expertise
required to use this approach. The concept sounds reasonably simple, but I'm wondering how easy (or otherwise) it is to get to grips with the language and macro functionality. Might just do a trial and see how I go. |
#7
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Can MS Word templates draw on a separate style sheet?
Little expertise is needed, just perseverance! I am a lawyer, not a
programmer. You need to clearly think through what it is you want in advance though. For instance, using insertion of text from another file, I keep my inserted material in document files in a subfolder of the workgroup templates folder named Parts. I then have my code determine what folder this is on-the-fly. That way when servers are changed or computer configurations are changed, the code does not need to be changed. Here is a sample of that code. Sub AutoNew() ' ' AutoNew Macro loads pleading header and then goes to first field ' AutoNew Macro written 22 September 2000 by Charles Kyle Kenyon ' Revised 11 September 2002 by Charles Kyle Kenyon ' Copyright 2000,2002 Charles Kyle Kenyon all rights reserved ' ' Needs document in Workgroup templates folder "Parts" named ' PleadingParts.doc with header text and graphics in bookmark ' On Error Resume Next Dim sWorkgroup As String ' holder for workgroup templates path ' ' Get workgroup templates path ' sWorkgroup = Application.Options.DefaultFilePath(wdWorkgroupTem platesPath) ' ' Show hidden text ' Application.Run MacroName:="HiddenTextViewNoPrint" 'Show hidden text instructions ' Selection.HomeKey Unit:=wdStory ' Go to beginning of document ' Make sure not using split screen and am in PrintView mode If ActiveWindow.View.SplitSpecial wdPaneNone Then ActiveWindow.Panes(2).Close End If If ActiveWindow.ActivePane.View.Type = wdNormalView Or ActiveWindow. _ ActivePane.View.Type = wdOutlineView Then ActiveWindow.ActivePane.View.Type = wdPrintView End If ActiveWindow.ActivePane.View.SeekView = wdSeekCurrentPageHeader 'Go into document Header Selection.Delete Unit:=wdCharacter, Count:=1 Selection.WholeStory Selection.Delete Unit:=wdCharacter, Count:=1 'Delete current header 'Insert header form from PleadingParts.doc bookmarked range Selection.InsertFile FileName:=sWorkgroup & "\Parts\PleadingParts.doc", Range:="PleadingHeader", _ ConfirmConversions:=False, Link:=False, Attachment:=False ActiveWindow.ActivePane.View.SeekView = wdSeekMainDocument 'Close header Selection.HomeKey Unit:=wdStory ' Go to beginning of document Selection.NextField.Select 'Go to first field End Sub The portion Range:="PleadingHeader" refers to a bookmark in the source document. Alternatively, you could save the material as AutoText in a global template. http://addbalance.com/word/movetotemplate.htm Use AutoText fields in the recipient document to get that material and an AutoNew macro to first refresh the field and then unlink it. (That way a new document has the latest information and that information is fixed for that document - it will not change if the AutoText changes in the future.) Sub AutoNew() ' Written by Charles Kyle Kenyon 19 June 2006 ' All Story Field Updater/Unlinker - AutoText fields Dim oField As Field Dim oStory As Range ' On Error Resume Next For Each oStory In ActiveDocument.StoryRanges ' This goes into headers and footers as well as the regular document Do For Each oField In oStory.Fields If oField.Type = wdFieldAutoText Then oField.Update oField.Unlink End If Next oField Set oStory = oStory.NextStoryRange Loop Until oStory Is Nothing Next oStory End Sub You may want to also look at http://word.mvps.org/FAQs/MacrosVBA/...buteMacros.htm. Although it is about distributing macros (these macros go into document templates), the same principles apply to distributing AutoText (which I would keep in a global template). http://addbalance.com/usersguide/templates.htm Hope this helps. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! My criminal defense site: http://addbalance.com --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "nonsensitor" wrote in message ... Thanks Charles. I'm still a little unsure about the level of expertise required to use this approach. The concept sounds reasonably simple, but I'm wondering how easy (or otherwise) it is to get to grips with the language and macro functionality. Might just do a trial and see how I go. |
#8
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Can MS Word templates draw on a separate style sheet?
This is the code that you should have in an Autonew() macro in each template
Sub Autonew() Dim i As Long With ActiveDocument For i = 1 To .Sections.Count With .Sections(i) With .Headers(wdHeaderFooterFirstPage).Range.Fields .Update .Unlink End With With .Headers(wdHeaderFooterPrimary).Range.Fields .Update .Unlink End With With .Footers(wdHeaderFooterFirstPage).Range.Fields .Update .Unlink End With With .Footers(wdHeaderFooterPrimary).Range.Fields .Update .Unlink End With End With Next i End With End Sub -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "nonsensitor" wrote in message ... Thanks - that sounds quite neat. I'm an amateur when it comes to programming, though I'd say I'm reasonably quick to pick things up...what level of expertise would you recommend is required to take this approach? Can you recommend any websites with reasonably detailed examples? |
#9
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Can MS Word templates draw on a separate style sheet?
That's brilliant, thank you.
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#10
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Can MS Word templates draw on a separate style sheet?
Fantastic, thank you so much. I'm just about to give it a go.
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