I am creating form letters to go to varios people. These letters I have
placed on separate pages and are saved under the one document.There is a lot
of information in Drop down boxes and Text field that are duplicated in each
form letter. I would like to know, using "Word 6" how I can set this document
up so only to write the information in once and have it duplicate in the
appropriate places through the document?

Mitch,

You are using a protected or online form. All of those textfields and
dropdown fields have bookmark name. Unprotect and double click one of the
fields. If it is a text field it will have a name like Text1, Text2, etc. a
dropdown is Dropdown1, etc. You can use these or change them to whatever you
like to duplicate this data elsewhere in the document. Lets same the first
Text box contains a client name. Double click the box and change the
bookmark to cName and check the box "calculate on exit." Now go to two or
three other places in the document and type cName. Select the first cName
and press CTRL+F9, repeat for the other places. This creates REF fields to
the bookmark named cName. Press ALT+F9 twice to toggle the field codes.
Protect your form. Type a name in the cName field and tab out. Viola.

"Mitch" wrote:

I am creating form letters to go to varios people. These letters I have
placed on separate pages and are saved under the one document.There is a lot
of information in Drop down boxes and Text field that are duplicated in each
form letter. I would like to know, using "Word 6" how I can set this document
up so only to write the information in once and have it duplicate in the
appropriate places through the document?

A much more efficient approach for form letters, however, would be a mail
merge. See these articles:

How to create a Mail merge
http://word.mvps.org/FAQs/MailMerge/...AMailMerge.htm

Creating a mail merge Data Source
http://word.mvps.org/FAQs/MailMerge/...DataSource.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Greg" wrote in message
news
Mitch,

You are using a protected or online form. All of those textfields and
dropdown fields have bookmark name. Unprotect and double click one of the
fields. If it is a text field it will have a name like Text1, Text2, etc.
a
dropdown is Dropdown1, etc. You can use these or change them to whatever
you
like to duplicate this data elsewhere in the document. Lets same the
first
Text box contains a client name. Double click the box and change the
bookmark to cName and check the box "calculate on exit." Now go to two or
three other places in the document and type cName. Select the first cName
and press CTRL+F9, repeat for the other places. This creates REF fields
to
the bookmark named cName. Press ALT+F9 twice to toggle the field codes.
Protect your form. Type a name in the cName field and tab out. Viola.

"Mitch" wrote:

I am creating form letters to go to varios people. These letters I have
placed on separate pages and are saved under the one document.There is a
lot
of information in Drop down boxes and Text field that are duplicated in
each
form letter. I would like to know, using "Word 6" how I can set this
document
up so only to write the information in once and have it duplicate in the
appropriate places through the document?

The "Calculate on Exit" option wasn't added until Word 97 so a macro
would need to be used to update the fields.

I agree with Suzanne, if the Word form is being utilized to generate
multiple letters then mail merge would be a better tool.
--
Please post all follow-up questions to the newsgroup. Requests for
assistance by email can not be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/


"Greg" wrote in message
news
Mitch,

Double click the box and change the
bookmark to cName and check the box "calculate on exit."


"Mitch" wrote:

I would like to know, using "Word 6" how I can set this document
up so only to write the information in once and have it duplicate
in the
appropriate places through the document?