[SV]

I'm going to start with the question, if more info is needed, I put it under
the question.

I created a document using my own, personal template (ProjectX.dot) using my
own, personal styles (Most styles specially named for the project)... when
I send that document to someone else, will their system be able to see my
styles or would they have to have my .dot file in their Templates folder?

Basically, is Word going to be able to show the documents on other computers
as they are on mine, or do the others have to have my template file????

There, now the background in case it's helpful:

A while back I inherited some documents because each person who opened them
seemed to see something different and I'm tenacious enough to figure out how
to solve problems. I was asked to update them and 'fix that damned
formatting problem.' I found out that some of the authors used numbered
outlines and others simply typed the numbers and hit 'tab' to make it LOOK
like there were outlines, and none of them agreed as to whether one should
us Arial and Bold or just 'Arial Black' and don't get me started on
tables!!!!

In any case, I posted a message here and as a result of the information I
recieved, I've learned a TON about styles and how to use them. I even went
so far as to create a new template file for this project so that when I open
these documents, I KNOW that the ONLY style information present is the stuff
I put in there my own self. With the exception of headers, EVERY style is
named with ProjectX (ProjectX HEader, ProjectX Footer, ProjectX DocTitle,
etc) and I've been having a good chunk of fun. The only styles identified
by 'standard' names are the Headings of my numbered outlines. My template
is PRojectX.dot and resides in my Templates folder (But not in ANY other
person's template folder!)

This leaves me with the question of what my end-user is going to see.....
when they open it with their Normal.dot template.

Am I going to have to send my template to them and attempt to get them to
put it in their Templates folder, then try to edit the location of the
template for each document so it can navigate the Templates folder of ANY
computer/ANY user?
Can I even DO that (I dunno, add '%profile%' to the path or something?

Thanks,

Shane

[Jezebel]

The styles are copied from the template to the document, so the users do not
need a copy of the template.



"SV" wrote in message
...
I'm going to start with the question, if more info is needed, I put it
under the question.

I created a document using my own, personal template (ProjectX.dot) using
my own, personal styles (Most styles specially named for the project)...
when I send that document to someone else, will their system be able to
see my styles or would they have to have my .dot file in their Templates
folder?

Basically, is Word going to be able to show the documents on other
computers as they are on mine, or do the others have to have my template
file????

There, now the background in case it's helpful:

A while back I inherited some documents because each person who opened
them seemed to see something different and I'm tenacious enough to figure
out how to solve problems. I was asked to update them and 'fix that
damned formatting problem.' I found out that some of the authors used
numbered outlines and others simply typed the numbers and hit 'tab' to
make it LOOK like there were outlines, and none of them agreed as to
whether one should us Arial and Bold or just 'Arial Black' and don't get
me started on tables!!!!

In any case, I posted a message here and as a result of the information I
recieved, I've learned a TON about styles and how to use them. I even
went so far as to create a new template file for this project so that when
I open these documents, I KNOW that the ONLY style information present is
the stuff I put in there my own self. With the exception of headers,
EVERY style is named with ProjectX (ProjectX HEader, ProjectX Footer,
ProjectX DocTitle, etc) and I've been having a good chunk of fun. The
only styles identified by 'standard' names are the Headings of my numbered
outlines. My template is PRojectX.dot and resides in my Templates folder
(But not in ANY other person's template folder!)

This leaves me with the question of what my end-user is going to see.....
when they open it with their Normal.dot template.

Am I going to have to send my template to them and attempt to get them to
put it in their Templates folder, then try to edit the location of the
template for each document so it can navigate the Templates folder of ANY
computer/ANY user?
Can I even DO that (I dunno, add '%profile%' to the path or something?

Thanks,

Shane

[Shauna Kelly]

Hi SV

See

What happens when I send my document to someone else? Will Word mess up my
formatting?
http://www.ShaunaKelly.com/word/shar...matChange.html

and

What is the relationship between a Word document and its template?
http://www.ShaunaKelly.com/word/temp...ons\index.html

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word


"SV" wrote in message
...
I'm going to start with the question, if more info is needed, I put it
under the question.

I created a document using my own, personal template (ProjectX.dot) using
my own, personal styles (Most styles specially named for the project)...
when I send that document to someone else, will their system be able to
see my styles or would they have to have my .dot file in their Templates
folder?

Basically, is Word going to be able to show the documents on other
computers as they are on mine, or do the others have to have my template
file????

There, now the background in case it's helpful:

A while back I inherited some documents because each person who opened
them seemed to see something different and I'm tenacious enough to figure
out how to solve problems. I was asked to update them and 'fix that
damned formatting problem.' I found out that some of the authors used
numbered outlines and others simply typed the numbers and hit 'tab' to
make it LOOK like there were outlines, and none of them agreed as to
whether one should us Arial and Bold or just 'Arial Black' and don't get
me started on tables!!!!

In any case, I posted a message here and as a result of the information I
recieved, I've learned a TON about styles and how to use them. I even
went so far as to create a new template file for this project so that when
I open these documents, I KNOW that the ONLY style information present is
the stuff I put in there my own self. With the exception of headers,
EVERY style is named with ProjectX (ProjectX HEader, ProjectX Footer,
ProjectX DocTitle, etc) and I've been having a good chunk of fun. The
only styles identified by 'standard' names are the Headings of my numbered
outlines. My template is PRojectX.dot and resides in my Templates folder
(But not in ANY other person's template folder!)

This leaves me with the question of what my end-user is going to see.....
when they open it with their Normal.dot template.

Am I going to have to send my template to them and attempt to get them to
put it in their Templates folder, then try to edit the location of the
template for each document so it can navigate the Templates folder of ANY
computer/ANY user?
Can I even DO that (I dunno, add '%profile%' to the path or something?

Thanks,

Shane

[SV]

Shauna,
Yup, the info below definitely helps.
When I inherited these documents and saw so many odd things I suspected
something basic in formatting and how it's done. Other MVP's turned me onto
'styles' and your links below pretty much confirm both what happened and
that my actions are going to protect me.

I had a hunch that creating my own template document would likely keep 'my'
styles safe, and that naming the specific styles with new names would add a
second level of security.

I'm no longer concerned, thanks to you, Sue, and the rest of the MVP's. I
hope being an MVP is worth the trouble, cuz it sure is worth it to me to
have people I can ask!

Now, if you'll pardon me, the one set of styles I DIDN'T give a
project-specific name were ALL MY NUMBERED-OUTLINE HEADINGS!!! NOOOOOOOOO...
heh.. I think I have a template to update!

Shane


"Shauna Kelly" wrote in message
...
Hi SV

See

What happens when I send my document to someone else? Will Word mess up my
formatting?
http://www.ShaunaKelly.com/word/shar...matChange.html

and

What is the relationship between a Word document and its template?
http://www.ShaunaKelly.com/word/temp...ons\index.html

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word


"SV" wrote in message
...
I'm going to start with the question, if more info is needed, I put it
under the question.

I created a document using my own, personal template (ProjectX.dot) using
my own, personal styles (Most styles specially named for the project)...
when I send that document to someone else, will their system be able to
see my styles or would they have to have my .dot file in their Templates
folder?

Basically, is Word going to be able to show the documents on other
computers as they are on mine, or do the others have to have my template
file????

There, now the background in case it's helpful:

A while back I inherited some documents because each person who opened
them seemed to see something different and I'm tenacious enough to figure
out how to solve problems. I was asked to update them and 'fix that
damned formatting problem.' I found out that some of the authors used
numbered outlines and others simply typed the numbers and hit 'tab' to
make it LOOK like there were outlines, and none of them agreed as to
whether one should us Arial and Bold or just 'Arial Black' and don't get
me started on tables!!!!

In any case, I posted a message here and as a result of the information I
recieved, I've learned a TON about styles and how to use them. I even
went so far as to create a new template file for this project so that
when I open these documents, I KNOW that the ONLY style information
present is the stuff I put in there my own self. With the exception of
headers, EVERY style is named with ProjectX (ProjectX HEader, ProjectX
Footer, ProjectX DocTitle, etc) and I've been having a good chunk of fun.
The only styles identified by 'standard' names are the Headings of my
numbered outlines. My template is PRojectX.dot and resides in my
Templates folder (But not in ANY other person's template folder!)

This leaves me with the question of what my end-user is going to see.....
when they open it with their Normal.dot template.

Am I going to have to send my template to them and attempt to get them to
put it in their Templates folder, then try to edit the location of the
template for each document so it can navigate the Templates folder of ANY
computer/ANY user?
Can I even DO that (I dunno, add '%profile%' to the path or something?

Thanks,

Shane

[SV]

Jezebel,
Thanks, definitely a direct answer to a rather meandering question! Much
appreciated.

:-)

Shane

"Jezebel" wrote in message
...
The styles are copied from the template to the document, so the users do
not need a copy of the template.

[Suzanne S. Barnhill]

As long as users don't have "Automatically update document styles" enabled
in Tools | Templates and Add-ins, using Word's built-in styles should not be
an issue, and there are, as Shauna details at
http://www.shaunakelly.com/word/numb...ingStyles.html, many
advantages to using the built-in heading styles, *especially* for
outline-numbered lists.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"SV" wrote in message
...
Shauna,
Yup, the info below definitely helps.
When I inherited these documents and saw so many odd things I suspected
something basic in formatting and how it's done. Other MVP's turned me
onto
'styles' and your links below pretty much confirm both what happened and
that my actions are going to protect me.

I had a hunch that creating my own template document would likely keep
'my'
styles safe, and that naming the specific styles with new names would add
a
second level of security.

I'm no longer concerned, thanks to you, Sue, and the rest of the MVP's. I
hope being an MVP is worth the trouble, cuz it sure is worth it to me to
have people I can ask!

Now, if you'll pardon me, the one set of styles I DIDN'T give a
project-specific name were ALL MY NUMBERED-OUTLINE HEADINGS!!!
NOOOOOOOOO...
heh.. I think I have a template to update!

Shane


"Shauna Kelly" wrote in message
...
Hi SV

See

What happens when I send my document to someone else? Will Word mess up
my
formatting?
http://www.ShaunaKelly.com/word/shar...matChange.html

and

What is the relationship between a Word document and its template?
http://www.ShaunaKelly.com/word/temp...ons\index.html

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word


"SV" wrote in message
...
I'm going to start with the question, if more info is needed, I put it
under the question.

I created a document using my own, personal template (ProjectX.dot)
using
my own, personal styles (Most styles specially named for the
project)...
when I send that document to someone else, will their system be able to
see my styles or would they have to have my .dot file in their
Templates
folder?

Basically, is Word going to be able to show the documents on other
computers as they are on mine, or do the others have to have my
template
file????

There, now the background in case it's helpful:

A while back I inherited some documents because each person who opened
them seemed to see something different and I'm tenacious enough to
figure
out how to solve problems. I was asked to update them and 'fix that
damned formatting problem.' I found out that some of the authors used
numbered outlines and others simply typed the numbers and hit 'tab' to
make it LOOK like there were outlines, and none of them agreed as to
whether one should us Arial and Bold or just 'Arial Black' and don't
get
me started on tables!!!!

In any case, I posted a message here and as a result of the information
I
recieved, I've learned a TON about styles and how to use them. I even
went so far as to create a new template file for this project so that
when I open these documents, I KNOW that the ONLY style information
present is the stuff I put in there my own self. With the exception of
headers, EVERY style is named with ProjectX (ProjectX HEader, ProjectX
Footer, ProjectX DocTitle, etc) and I've been having a good chunk of
fun.
The only styles identified by 'standard' names are the Headings of my
numbered outlines. My template is PRojectX.dot and resides in my
Templates folder (But not in ANY other person's template folder!)

This leaves me with the question of what my end-user is going to
see.....
when they open it with their Normal.dot template.

Am I going to have to send my template to them and attempt to get them
to
put it in their Templates folder, then try to edit the location of the
template for each document so it can navigate the Templates folder of
ANY
computer/ANY user?
Can I even DO that (I dunno, add '%profile%' to the path or something?

Thanks,

Shane

[SV]

yeah.. I'm still working my way up to that. First put out the fire, THEN
work on a prevention program...

:-)

Shane

"Suzanne S. Barnhill" wrote in message
...
As long as users don't have "Automatically update document styles" enabled
in Tools | Templates and Add-ins, using Word's built-in styles should not
be
an issue, and there are, as Shauna details at
http://www.shaunakelly.com/word/numb...ingStyles.html,
many
advantages to using the built-in heading styles, *especially* for
outline-numbered lists.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.