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#1
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Word Styles in relation to Outlook e-mail text
In Word 2003, my default paragraph style is Body Text. This is the same
paragraph style I would like to have as the default for new correspondence in Outlook. I'm using Word as e-mail editor. I have seen the recommendation that Word's default paragraph style should be Normal for Outlook to work properly. But this seems contrary to the advice generally given users of Word, which is to keep Normal pristine and make modifications to derivative styles. I also get the impression that Outlook contemplate adding formatting manually, including inserting blank paragraphs. Am I looking for a closer harmony between Word and Outlook than exists circe 2003? |
#2
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Word Styles in relation to Outlook e-mail text
Given that many (if not most) of your potential recipients will have their
mail readers set to plain text viewing, it hardly matters. Furthermore e-mail texts if not plain text will be html. Html has different formatting requirements to word document. If you are posting Word documents as attachments, then you can format them any way you want. The recipient may still not see them as intended - see http://word.mvps.org/FAQs/Formatting/TextReflow.htm If you want your recipients to be sure of seeing the document in the way you intended, create it in Word, convert to pdf format using additional software (some of it free) and post it as an attachment. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org srdiamond wrote: In Word 2003, my default paragraph style is Body Text. This is the same paragraph style I would like to have as the default for new correspondence in Outlook. I'm using Word as e-mail editor. I have seen the recommendation that Word's default paragraph style should be Normal for Outlook to work properly. But this seems contrary to the advice generally given users of Word, which is to keep Normal pristine and make modifications to derivative styles. I also get the impression that Outlook contemplate adding formatting manually, including inserting blank paragraphs. Am I looking for a closer harmony between Word and Outlook than exists circe 2003? |
#3
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Word Styles in relation to Outlook e-mail text
There are reasons for using styles besides appearance. I prefer to avoid
hitting Return twice, if once suffices. "Graham Mayor" wrote: Given that many (if not most) of your potential recipients will have their mail readers set to plain text viewing, it hardly matters. Furthermore e-mail texts if not plain text will be html. Html has different formatting requirements to word document. If you are posting Word documents as attachments, then you can format them any way you want. The recipient may still not see them as intended - see http://word.mvps.org/FAQs/Formatting/TextReflow.htm If you want your recipients to be sure of seeing the document in the way you intended, create it in Word, convert to pdf format using additional software (some of it free) and post it as an attachment. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org srdiamond wrote: In Word 2003, my default paragraph style is Body Text. This is the same paragraph style I would like to have as the default for new correspondence in Outlook. I'm using Word as e-mail editor. I have seen the recommendation that Word's default paragraph style should be Normal for Outlook to work properly. But this seems contrary to the advice generally given users of Word, which is to keep Normal pristine and make modifications to derivative styles. I also get the impression that Outlook contemplate adding formatting manually, including inserting blank paragraphs. Am I looking for a closer harmony between Word and Outlook than exists circe 2003? |
#4
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Word Styles in relation to Outlook e-mail text
srdiamond wrote:
There are reasons for using styles besides appearance. I prefer to avoid hitting Return twice, if once suffices. Hmm, but I doubt this will make a differnce to a text-only reader (I mean, whether your style is setup with a larger spacing before and/or after wouldn't affect him, would it?). I don't know enough about Outlook, but I'm sure it has templates as well. So you could setup an email template which starts with a line in "Bodytext", and maybe even set it up so that each time Outlook is triggered to create a new mail, it creates it from that template. 2cents Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
#5
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Word Styles in relation to Outlook e-mail text
I think srdiamond is concerned about formatting his e-mail text, not
attachments. I spent a lot of time working on this over the past few years and could find no useful guidance anywhere, even in this august forum. I finally got it all figured out about a year ago. Sadly, it was so convoluted I can't remember what exactly I did. I ended up using Word as the e-mail editor with html, creating signatures in Word but saving them in html. Yes, there is a sort of template. I think I created a template in Word using all the styles I wanted that I called E-Mail and then saved it in the Stationery folder (usually c:\Documents & Settings\myname\Application Data\Microsoft\Stationery) in html. I can open the html file and edit it with Word, adding or changing styles, etc. I also created different signatures using Word and saved them in the Signatures folder (usually c:\Documents & Settings\myname\Application Data\Microsoft\Signatures), as html. You have to carefully coordinate the styles between Stationery and Signatures. The end result is that "Normal" style when I compose e-mail uses exactly the font I originally specified for e-mail, not whatever style is in Normal.dot. And if the recipient is using e-mail or html the formatting will be as I intended. Of course it they recipient gets everything only in text, I can't control that. There may well be a better way to do this--and for the highly-touted Office suite that is supposed to wonderfully streamline our productivity there sure ought to be one! If there is one it seems to have been well hidden. Sorry for the rant, but notwithstanding the considerable strengths of the Office components in their own right, how they relate to each other seems to be quite vague. "Robert M. Franz (RMF)" wrote in message ... srdiamond wrote: There are reasons for using styles besides appearance. I prefer to avoid hitting Return twice, if once suffices. Hmm, but I doubt this will make a differnce to a text-only reader (I mean, whether your style is setup with a larger spacing before and/or after wouldn't affect him, would it?). I don't know enough about Outlook, but I'm sure it has templates as well. So you could setup an email template which starts with a line in "Bodytext", and maybe even set it up so that each time Outlook is triggered to create a new mail, it creates it from that template. 2cents Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
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