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#1
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How can I keep the bottom portion of a document from shifting?
I'm using Mail Merge to create a document that has a perferated section at
the bottom of the page. The information in the bottom portion must start at 11.2" and cannot shift or it runs into the preprinted portion of the form. I've tried section breaks and also putting the bottom portion in the footer, but it still shifts based on how many lines are in the address of the recipient of the letter. I merge hundreds of these letters and it is very time consuming to go through each letter to see the placement of the bottom section. Thank you! |
#2
Posted to microsoft.public.word.pagelayout
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How can I keep the bottom portion of a document from shifting?
I would use a footer for this. In Page Setup, Layout, Headers and Footers,
you can select where the header ends and where the footer starts. You can also put mail-merge fields into footers. Therefore, all the text you want to start at 11.2 from the top can instead start at xx.x from the bottom, depending on how long your page is, and will not be affected by the body of the document. "AmnNkD" wrote: I'm using Mail Merge to create a document that has a perferated section at the bottom of the page. The information in the bottom portion must start at 11.2" and cannot shift or it runs into the preprinted portion of the form. I've tried section breaks and also putting the bottom portion in the footer, but it still shifts based on how many lines are in the address of the recipient of the letter. I merge hundreds of these letters and it is very time consuming to go through each letter to see the placement of the bottom section. Thank you! |
#3
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How can I keep the bottom portion of a document from shifting?
You could put it in a text box or frame with the position set as Bottom
Relative to Margin (or Page). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "AmnNkD" wrote in message ... I'm using Mail Merge to create a document that has a perferated section at the bottom of the page. The information in the bottom portion must start at 11.2" and cannot shift or it runs into the preprinted portion of the form. I've tried section breaks and also putting the bottom portion in the footer, but it still shifts based on how many lines are in the address of the recipient of the letter. I merge hundreds of these letters and it is very time consuming to go through each letter to see the placement of the bottom section. Thank you! |
#4
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How can I keep the bottom portion of a document from shifting?
Where my problem begins is with the client address. Some contain 3 lines and
some 4 lines. The letters that have 3 lines are perfectly lined up, but when that 4th line pops in there it shifts the entire document down, which messes up the section that goes on the perforated part. Is there any way to keep that section from moving? (I have tried a section break and it still moves; as it also does when I make that portion a footer.) Thank you for all your assistance. "Suzanne S. Barnhill" wrote: You could put it in a text box or frame with the position set as Bottom Relative to Margin (or Page). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "AmnNkD" wrote in message ... I'm using Mail Merge to create a document that has a perferated section at the bottom of the page. The information in the bottom portion must start at 11.2" and cannot shift or it runs into the preprinted portion of the form. I've tried section breaks and also putting the bottom portion in the footer, but it still shifts based on how many lines are in the address of the recipient of the letter. I merge hundreds of these letters and it is very time consuming to go through each letter to see the placement of the bottom section. Thank you! |
#5
Posted to microsoft.public.word.pagelayout
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How can I keep the bottom portion of a document from shifting?
You could put the bottom portion of the document (the part that must not
move) in a text box or frame with the position set as Bottom Relative to Margin (or Page). Alternatively, you could put the address fields in a table cell with Exact row height, with alignment set to Bottom. If there are only three lines, you get one more blank line between the inside address and the date. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "AmnNkD" wrote in message ... Where my problem begins is with the client address. Some contain 3 lines and some 4 lines. The letters that have 3 lines are perfectly lined up, but when that 4th line pops in there it shifts the entire document down, which messes up the section that goes on the perforated part. Is there any way to keep that section from moving? (I have tried a section break and it still moves; as it also does when I make that portion a footer.) Thank you for all your assistance. "Suzanne S. Barnhill" wrote: You could put it in a text box or frame with the position set as Bottom Relative to Margin (or Page). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "AmnNkD" wrote in message ... I'm using Mail Merge to create a document that has a perferated section at the bottom of the page. The information in the bottom portion must start at 11.2" and cannot shift or it runs into the preprinted portion of the form. I've tried section breaks and also putting the bottom portion in the footer, but it still shifts based on how many lines are in the address of the recipient of the letter. I merge hundreds of these letters and it is very time consuming to go through each letter to see the placement of the bottom section. Thank you! |
#6
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How can I keep the bottom portion of a document from shifting?
When you use Mail Merge, MS Word is designed to delete empty lines in an
address. You are going to have to redesign your letter so that it is perfectly lined up when a 4th line pops in. Otherwise, you will have to stop using 4 line addresses because they won't ever fit. Then use a work-around to make sure there are always 4 lines. One possible work-around is to put an 'If, Then, Else' field directly in front of the name, using the Insert Word Field button on the Mailmerge Toolbar. When I draft letters I use the following fields, which I will refer to for this example: *[Name] [Address1] [Address2] [City State Zipcode (or CSZ)] For your application, I would place my cursor where the "*" is, then hit the Insert Word Field button. Select 'If, Then, Else.' A window will pop up with several blocks. In my example, you would pull down and select [Address2] under Field Name. Under Comparison, you would select "is blank". Under Insert this text, press your enter key. Don't put anything in Otherwise insert this text. Press OK. This will result with an extra blank line above your address. If this messes up how your address is aligned with your date, you could instead put the same 'If, Then Else' field immediately above where the perforation is supposed to go, or anywhere else that would make the document look good. I have found these 'If, Then, Else' fields to be very powerful. Once you insert it, you can hit Alt-F9, then both see and change what goes in the True and False criteria, including putting additional mail-merge fields when appropriate - but that is going beyond your question. Alt-F9 is a toggle, so when you want to stop seeing code and go back to what you document really looks like, just hit it again. "AmnNkD" wrote: Where my problem begins is with the client address. Some contain 3 lines and some 4 lines. The letters that have 3 lines are perfectly lined up, but when that 4th line pops in there it shifts the entire document down, which messes up the section that goes on the perforated part. Is there any way to keep that section from moving? (I have tried a section break and it still moves; as it also does when I make that portion a footer.) Thank you for all your assistance. "Suzanne S. Barnhill" wrote: You could put it in a text box or frame with the position set as Bottom Relative to Margin (or Page). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "AmnNkD" wrote in message ... I'm using Mail Merge to create a document that has a perferated section at the bottom of the page. The information in the bottom portion must start at 11.2" and cannot shift or it runs into the preprinted portion of the form. I've tried section breaks and also putting the bottom portion in the footer, but it still shifts based on how many lines are in the address of the recipient of the letter. I merge hundreds of these letters and it is very time consuming to go through each letter to see the placement of the bottom section. Thank you! |
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