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#1
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Help!
Here's what I have going. I am writing procedure manuals and use numbered Headings as well as master/sub documents. My Heading 1 is the book level. It is unnumbered. Heading 2 is the Chapter level. It is numbered, restarting with each subdocument. Appears only at beginning of subdocuments and is used in the page numbereing scheme (i.e., 1-1, 1-2, and 2-1, 2-2) Heading 3 is the Procedure level, which is unnumbered. Heading 4 is the Step level, numbered and must restart at each Heading 3. I can't seem to keep the "restart numbering" switch to work, and on some of my Heading 4 levels, it's grayed out in the dialog box. This is mucho frustrating. I don't really want to go the expense of getting Framemaker, but I'm at a loss here. Is this a glitch or is there a legitimate work around that I can use. Any help is appreciated. |
#2
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Good morning jkitzy
jkitzy wrote: Here's what I have going. I am writing procedure manuals and use numbered Headings as well as master/sub documents. My Heading 1 is the book level. It is unnumbered. Heading 2 is the Chapter level. It is numbered, restarting with each subdocument. Appears only at beginning of subdocuments and is used in the page numbereing scheme (i.e., 1-1, 1-2, and 2-1, 2-2) Heading 3 is the Procedure level, which is unnumbered. Heading 4 is the Step level, numbered and must restart at each Heading 3. I can't seem to keep the "restart numbering" switch to work, and on some of my Heading 4 levels, it's grayed out in the dialog box. This is mucho frustrating. I don't really want to go the expense of getting Framemaker, but I'm at a loss here. Is this a glitch or is there a legitimate work around that I can use. Any help is appreciated. You need to very carefully setup your template. Define the numbering according to [1]. Make sure the numbering is right before you even attempt to write productively. Then, use this template for all subdocuments and the master, too. That is, if you really must use the masterdocument feature (it seems that you could either get away with one single file or with individual files and RD fields). See [2] for pitfalls ... Good luck! Robert [1] Numbering See the section on "Numbering, bullets, Headings, Outlines" (by Shauna Kelly) http://www.shaunakelly.com/word/ Word's numbering explained (by John McGhie) http://word.mvps.org/FAQs/Numbering/...gExplained.htm How to do it in VBA (by Dave Rado) http://word.mvps.org/FAQs/Numbering/...tNumbering.htm [2] Why Master Documents corrupt (by John McGhie) http://word.mvps.org/FAQs/General/Wh...ocsCorrupt.htm -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
#3
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Robert,
Thanks so much for your response. It's unfortunate that the numbering issues are so wonky in Word. The point is to have the numbering automated in such a way as to prevent having to review entire documents for accurate numbering when steps are added, sections or deleted, you get the idea. For those of us trying to make things less complicated in long document creation, there simply isn't a good alternative in Word to help us. For now, I'll just have to manually go in and check everything, every time, or go back to the old one chapter, one document and piece them together in something like Acrobat to create my long document. Thanks again for your help. --jkitzy |
#4
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Just a couple of observations:
1. NEVER use Word Master documents - they are guaranteed to corrupt! 2. WordPerfect can do what you want, and is much less expensive than FrameMaker. (And their Master documents / sub-documents actually work with no problems!) Larry Randall Word Expert "jkitzy" wrote: Robert, Thanks so much for your response. It's unfortunate that the numbering issues are so wonky in Word. The point is to have the numbering automated in such a way as to prevent having to review entire documents for accurate numbering when steps are added, sections or deleted, you get the idea. For those of us trying to make things less complicated in long document creation, there simply isn't a good alternative in Word to help us. For now, I'll just have to manually go in and check everything, every time, or go back to the old one chapter, one document and piece them together in something like Acrobat to create my long document. Thanks again for your help. --jkitzy |
#5
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I haven't used WP in ages! And I used to be so addicted to the reveal codes
function! WP never even occurred to me. I'll look into it. Thanks. "LarryranTX" wrote: Just a couple of observations: 1. NEVER use Word Master documents - they are guaranteed to corrupt! 2. WordPerfect can do what you want, and is much less expensive than FrameMaker. (And their Master documents / sub-documents actually work with no problems!) Larry Randall Word Expert "jkitzy" wrote: Robert, Thanks so much for your response. It's unfortunate that the numbering issues are so wonky in Word. The point is to have the numbering automated in such a way as to prevent having to review entire documents for accurate numbering when steps are added, sections or deleted, you get the idea. For those of us trying to make things less complicated in long document creation, there simply isn't a good alternative in Word to help us. For now, I'll just have to manually go in and check everything, every time, or go back to the old one chapter, one document and piece them together in something like Acrobat to create my long document. Thanks again for your help. --jkitzy |
#6
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Sorry, I don't have an answer because I don't use Master Documents. However,
you may need the reason I don't more than you need an answer. "Master Document" is a term of art in Word referring to a "feature" that not only doesn't work but also destroys documents. The consensus (with the limited exception of Steve Hudson) among those offering advice on these newsgroups is that using the Master Document feature is a good way to destroy your document. It can destroy parts of your document that you are not even working on! I think John McGhie said it succinctly when he said that there are two kinds of Master Documents: Those that are corrupt and those that will be corrupt soon. See http://www.addbalance.com/word/masterdocuments.htm for information on the Master Document feature and workarounds. See http://www.mvps.org/word/FAQs/Genera...ocsCorrupt.htm for more information on what goes wrong, and http://www.mvps.org/word/FAQs/Genera...MasterDocs.htm for ideas on how to salvage what you can. See http://www.techwr-l.com/techwhirl/ma...masterdocs.doc for Steve Hudson's instructions if you are willing to follow them very carefully. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "jkitzy" wrote in message ... Help! Here's what I have going. I am writing procedure manuals and use numbered Headings as well as master/sub documents. My Heading 1 is the book level. It is unnumbered. Heading 2 is the Chapter level. It is numbered, restarting with each subdocument. Appears only at beginning of subdocuments and is used in the page numbereing scheme (i.e., 1-1, 1-2, and 2-1, 2-2) Heading 3 is the Procedure level, which is unnumbered. Heading 4 is the Step level, numbered and must restart at each Heading 3. I can't seem to keep the "restart numbering" switch to work, and on some of my Heading 4 levels, it's grayed out in the dialog box. This is mucho frustrating. I don't really want to go the expense of getting Framemaker, but I'm at a loss here. Is this a glitch or is there a legitimate work around that I can use. Any help is appreciated. |
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