[Stella]

Hi,

How can i design a layout for a spreadsheet so i can use a mail merge in
word using one employer name and several employees undertaking courses at
that firm.
Example:-

Jackson Engineering

Joe Bloggs - Health Care
Ann Bloggs - Customer Services

The spreadsheet is exported from Access 2003.

My Current lay out is

Surname, First Name, Course, Employer

Hope someone can understand what i mean and hopefully help.

[Doug Robbins - Word MVP]

Sounds like you are probably trying to perform a "multiple items per
condition (=key field)" mailmerge which Word does not really have the
ability to do:

See the "Group Multiple items for a single condition" item on fellow MVP
Cindy Meister's website at

http://homepage.swissonline.ch/cindy...faq1.htm#DBPic


Or take a look at the following Knowledge Base Article

http://support.microsoft.com/default...b;en-us;211303


http://www.knowhow.com/Guides/Compou...poundMerge.htm


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Stella" wrote in message
...
Hi,

How can i design a layout for a spreadsheet so i can use a mail merge in
word using one employer name and several employees undertaking courses at
that firm.
Example:-

Jackson Engineering

Joe Bloggs - Health Care
Ann Bloggs - Customer Services

The spreadsheet is exported from Access 2003.

My Current lay out is

Surname, First Name, Course, Employer

Hope someone can understand what i mean and hopefully help.

[Stella]

Thanks so much Doug, that sorted all my problems

"Doug Robbins - Word MVP" wrote:

Sounds like you are probably trying to perform a "multiple items per
condition (=key field)" mailmerge which Word does not really have the
ability to do:

See the "Group Multiple items for a single condition" item on fellow MVP
Cindy Meister's website at

http://homepage.swissonline.ch/cindy...faq1.htm#DBPic


Or take a look at the following Knowledge Base Article

http://support.microsoft.com/default...b;en-us;211303


http://www.knowhow.com/Guides/Compou...poundMerge.htm


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Stella" wrote in message
...
Hi,

How can i design a layout for a spreadsheet so i can use a mail merge in
word using one employer name and several employees undertaking courses at
that firm.
Example:-

Jackson Engineering

Joe Bloggs - Health Care
Ann Bloggs - Customer Services

The spreadsheet is exported from Access 2003.

My Current lay out is

Surname, First Name, Course, Employer

Hope someone can understand what i mean and hopefully help.