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#1
Posted to microsoft.public.word.tables,microsoft.public.publisher
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trying to get Word tables into Publisher
I am taking over the job of finishing a school directory from someone that
used Word to input the student data. She put only ten students on a page and I need to change that to fit more students on a page because the directory has become too large. Each student entry is taking up 3 lines in the table; each line has 3 fields student namephonestreet addr dad namedad phonecity zip mom namemom phonefamily email In lines 2 and 3 in each entry, the columns are aligned. But in the first line, the student name field is longer than the dad name and mom name fields. In other words, the table does not have 3 even columns; every third line has columns different from the other two lines. I have copied the Word tables into my Publisher (2003) document - each page has one table. I can resize each table to allow for more entries on a page. But when I copy and paste the entries I have two problems. 1. In the first line that is being pasted, I don't get student namephonestreet addr, but student namestudent namestreet addr - I have to remove the second occurance of the name and type the phone number by hand. 2. When I add additional blank rows to a table, the new rows have all their columns lined up, but I need the student name field to be longer than dad name or mom name. Last year when I did this job, I used Excel to input the student data and then did a catalog merge. I tried putting the Word table into Excel, but then each entry is still 3 lines and I don't know how to get all of data for one student into one line (without a lot of cutting and pasting) for the merge; I know just a little about both Word and Excel. Any help that anyone can give would be greatly appreciated. Julia Skiles |
#2
Posted to microsoft.public.word.tables,microsoft.public.publisher
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trying to get Word tables into Publisher
Is there some special reason you're doing this in Publisher instead of
leaving it in Word? I would redo the merge (called "directory" in Word 2003) using whatever different metrics (margins, spacing, point size, etc.) you were planning to use to get more records on a page in Publisher. I also wouldn't use a table, given that you need uneven columns; I'd use tabs instead, since none of the data (apparently) runs to more than one line. In any case, if there's some reason you need to do it in Publisher, I believe it's possible to create mail merges there, too. I see you've cross-posted to the Publisher NG, so perhaps someone there can advise you better. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Julia" wrote in message ink.net... I am taking over the job of finishing a school directory from someone that used Word to input the student data. She put only ten students on a page and I need to change that to fit more students on a page because the directory has become too large. Each student entry is taking up 3 lines in the table; each line has 3 fields student namephonestreet addr dad namedad phonecity zip mom namemom phonefamily email In lines 2 and 3 in each entry, the columns are aligned. But in the first line, the student name field is longer than the dad name and mom name fields. In other words, the table does not have 3 even columns; every third line has columns different from the other two lines. I have copied the Word tables into my Publisher (2003) document - each page has one table. I can resize each table to allow for more entries on a page. But when I copy and paste the entries I have two problems. 1. In the first line that is being pasted, I don't get student namephonestreet addr, but student namestudent namestreet addr - I have to remove the second occurance of the name and type the phone number by hand. 2. When I add additional blank rows to a table, the new rows have all their columns lined up, but I need the student name field to be longer than dad name or mom name. Last year when I did this job, I used Excel to input the student data and then did a catalog merge. I tried putting the Word table into Excel, but then each entry is still 3 lines and I don't know how to get all of data for one student into one line (without a lot of cutting and pasting) for the merge; I know just a little about both Word and Excel. Any help that anyone can give would be greatly appreciated. Julia Skiles |
#3
Posted to microsoft.public.word.tables,microsoft.public.publisher
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trying to get Word tables into Publisher
I'm using Publisher because that's what I am most comfortable with. I had
done the directory the previous 2 years so much of the formatting is already done. I am finishing the project now because the woman that was going to do it found it overwhelming and said she couldn't finish. I don't know her Word expertise, but she chose the table format. Julia "Suzanne S. Barnhill" wrote in message ... Is there some special reason you're doing this in Publisher instead of leaving it in Word? I would redo the merge (called "directory" in Word 2003) using whatever different metrics (margins, spacing, point size, etc.) you were planning to use to get more records on a page in Publisher. I also wouldn't use a table, given that you need uneven columns; I'd use tabs instead, since none of the data (apparently) runs to more than one line. In any case, if there's some reason you need to do it in Publisher, I believe it's possible to create mail merges there, too. I see you've cross-posted to the Publisher NG, so perhaps someone there can advise you better. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Julia" wrote in message ink.net... I am taking over the job of finishing a school directory from someone that used Word to input the student data. She put only ten students on a page and I need to change that to fit more students on a page because the directory has become too large. Each student entry is taking up 3 lines in the table; each line has 3 fields student namephonestreet addr dad namedad phonecity zip mom namemom phonefamily email In lines 2 and 3 in each entry, the columns are aligned. But in the first line, the student name field is longer than the dad name and mom name fields. In other words, the table does not have 3 even columns; every third line has columns different from the other two lines. I have copied the Word tables into my Publisher (2003) document - each page has one table. I can resize each table to allow for more entries on a page. But when I copy and paste the entries I have two problems. 1. In the first line that is being pasted, I don't get student namephonestreet addr, but student namestudent namestreet addr - I have to remove the second occurance of the name and type the phone number by hand. 2. When I add additional blank rows to a table, the new rows have all their columns lined up, but I need the student name field to be longer than dad name or mom name. Last year when I did this job, I used Excel to input the student data and then did a catalog merge. I tried putting the Word table into Excel, but then each entry is still 3 lines and I don't know how to get all of data for one student into one line (without a lot of cutting and pasting) for the merge; I know just a little about both Word and Excel. Any help that anyone can give would be greatly appreciated. Julia Skiles |
#4
Posted to microsoft.public.word.tables,microsoft.public.publisher
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trying to get Word tables into Publisher
Directories are easy to make with Publisher's catalog merge. You can use the
data you have created in Word. Mail and catalog merge http://office.microsoft.com/en-us/pu...524751033.aspx -- Mary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com http://officebeta.iponet.net/en-us/p...649111033.aspx "Julia" wrote in message ink.net... I am taking over the job of finishing a school directory from someone that used Word to input the student data. She put only ten students on a page and I need to change that to fit more students on a page because the directory has become too large. Each student entry is taking up 3 lines in the table; each line has 3 fields student namephonestreet addr dad namedad phonecity zip mom namemom phonefamily email In lines 2 and 3 in each entry, the columns are aligned. But in the first line, the student name field is longer than the dad name and mom name fields. In other words, the table does not have 3 even columns; every third line has columns different from the other two lines. I have copied the Word tables into my Publisher (2003) document - each page has one table. I can resize each table to allow for more entries on a page. But when I copy and paste the entries I have two problems. 1. In the first line that is being pasted, I don't get student namephonestreet addr, but student namestudent namestreet addr - I have to remove the second occurance of the name and type the phone number by hand. 2. When I add additional blank rows to a table, the new rows have all their columns lined up, but I need the student name field to be longer than dad name or mom name. Last year when I did this job, I used Excel to input the student data and then did a catalog merge. I tried putting the Word table into Excel, but then each entry is still 3 lines and I don't know how to get all of data for one student into one line (without a lot of cutting and pasting) for the merge; I know just a little about both Word and Excel. Any help that anyone can give would be greatly appreciated. Julia Skiles |
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