[JeffreyBee]

Word 2003

Hello,

I would like to add a Department field to the address block so it not only
displays the company name on one line but the department name on a separate
line (if it exists).

thanks for your help.

Jeff

[Graham Mayor]

Forget the addressblock field and simply insert the individual fields where
you require them eg

{ Mergefield First_Name} { Mergefield Last_Name }{ IF{ Mergefield Company }
"" "
{ Mergefield Company } { IF{ Mergefield Department } "" "
{ Mergefield Department }" ""}" "" }
{ MERGEFIELD Postal_Address }


--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


JeffreyBee wrote:
Word 2003

Hello,

I would like to add a Department field to the address block so it not
only displays the company name on one line but the department name on
a separate line (if it exists).

thanks for your help.

Jeff

[JeffreyBee]

Two questions: 1. Will this result in a blank line if department is blank?
2. what do I enter to ensure department is on its own line?

"Graham Mayor" wrote:

Forget the addressblock field and simply insert the individual fields where
you require them eg

{ Mergefield First_Name} { Mergefield Last_Name }{ IF{ Mergefield Company }
"" "
{ Mergefield Company } { IF{ Mergefield Department } "" "
{ Mergefield Department }" ""}" "" }
{ MERGEFIELD Postal_Address }


--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


JeffreyBee wrote:
Word 2003

Hello,

I would like to add a Department field to the address block so it not
only displays the company name on one line but the department name on
a separate line (if it exists).

thanks for your help.

Jeff

[Graham Mayor]

There will be no blank lines if you build the field construction as shown.
Note particularly the positions of the quotes in relation to the line
breaks. There will be no department entry if there is no company, but if
both are present they will be on separate lines as requested.
See also http://www.gmayor.com/formatting_word_fields.htm
--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


JeffreyBee wrote:
Two questions: 1. Will this result in a blank line if department is
blank?
2. what do I enter to ensure department is on its own line?

"Graham Mayor" wrote:

Forget the addressblock field and simply insert the individual
fields where you require them eg

{ Mergefield First_Name} { Mergefield Last_Name }{ IF{ Mergefield
Company } "" "
{ Mergefield Company } { IF{ Mergefield Department } "" "
{ Mergefield Department }" ""}" "" }
{ MERGEFIELD Postal_Address }


--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


JeffreyBee wrote:
Word 2003

Hello,

I would like to add a Department field to the address block so it
not only displays the company name on one line but the department
name on a separate line (if it exists).

thanks for your help.

Jeff