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Creating a directory or catalog in(Word 2002
Good morning,
I am trying to create a catalog (report) in word that will group records for each site number. The data is being pulled from an Access 2000 database. I have already created a report in Access to do this, but the problem is that we may need to edit some of the data on the reports after they are run. The problem is that there are over 18000 records and removing them ahead of time is not possible. Therefore I believe that Word is my only option. For instance eacb page would have data listing similar to below: Site 1001 subject dcf discrp 1001001 265798 111312 1001002 1265847 2134211 Then the next page would show data for the next site number and so on. It is possible that some of the data listings could span multiple pages. I have try to create this via the mail merge directory function as well via the add database function, but I continue to have problems or the database can not be opened. I am not a developer, but with instuctions I am willing to try any suggestions. Thank you, Fred |
#2
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Creating a directory or catalog in(Word 2002
As your data is in Access, my firm opinion is that Access should be used to
do this. Possibly a select query that weeds out the unwanted data, should be used as the basis for the report. Word is not designed to do what you want, but see the "Group Multiple items for a single condition" item on fellow MVP Cindy Meister's website at: http://homepage.swissonline.ch/cindy...faq1.htm#DBPic Or take a look at the following Knowledge Base Article: http://support.microsoft.com/default...b;en-us;211303 or at: http://www.knowhow.com/Guides/Compou...poundMerge.htm Or, if you create a Catalog (on in Word XP and later, it's called Directory) type mailmerge main document with the mergefields in the cells of a one row table in the mailmerge main document with the keyfield in the first cell in the row and then execute that merge to a new document and then run the following macro, it will create separate tables with the records for each key field in them. With a bit of further development, you may be able to get it to do what you want. ' Macro to create multiple items per condition in separate tables from a directory type mailmerge Dim source As Document, target As Document, scat As Range, tcat As Range Dim data As Range, stab As Table, ttab As Table Dim i As Long, j As Long, k As Long, n As Long Set source = ActiveDocument Set target = Documents.Add Set stab = source.Tables(1) k = stab.Columns.Count Set ttab = target.Tables.Add(Range:=Selection.Range, numrows:=1, numcolumns:=k - 1) Set scat = stab.Cell(1, 1).Range scat.End = scat.End - 1 ttab.Cell(1, 1).Range = scat j = ttab.Rows.Count For i = 1 To stab.Rows.Count Set tcat = ttab.Cell(j, 1).Range tcat.End = tcat.End - 1 Set scat = stab.Cell(i, 1).Range scat.End = scat.End - 1 If scat tcat Then ttab.Rows.Add j = ttab.Rows.Count ttab.Cell(j, 1).Range = scat ttab.Cell(j, 1).Range.Paragraphs(1).PageBreakBefore = True ttab.Rows.Add ttab.Cell(j + 1, 1).Range.Paragraphs(1).PageBreakBefore = False For n = 2 To k Set data = stab.Cell(i, n).Range data.End = data.End - 1 ttab.Cell(ttab.Rows.Count, n - 1).Range = data Next n Else ttab.Rows.Add For n = 2 To k Set data = stab.Cell(i, n).Range data.End = data.End - 1 ttab.Cell(ttab.Rows.Count, n - 1).Range = data Next n End If Next i -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "SMA1974" wrote in message ... Good morning, I am trying to create a catalog (report) in word that will group records for each site number. The data is being pulled from an Access 2000 database. I have already created a report in Access to do this, but the problem is that we may need to edit some of the data on the reports after they are run. The problem is that there are over 18000 records and removing them ahead of time is not possible. Therefore I believe that Word is my only option. For instance eacb page would have data listing similar to below: Site 1001 subject dcf discrp 1001001 265798 111312 1001002 1265847 2134211 Then the next page would show data for the next site number and so on. It is possible that some of the data listings could span multiple pages. I have try to create this via the mail merge directory function as well via the add database function, but I continue to have problems or the database can not be opened. I am not a developer, but with instuctions I am willing to try any suggestions. Thank you, Fred |
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