[Diana]

I'm shifting gears with my TOC.

I have a 42 page document, formatted using styles that includes automatic
numbering (outline). I have manually "marked" the entries I want to show in
the TOC and at what level. When I generate the TOC, the text shows up in the
TOC, but not the section number (that is applied to paragraph using
Numbering). How do I get the section number to show up with the title in the
TOC.

Thanks!

[Stefan Blom]

When you mark text for inclusion in the TOC, Word creates TC fields;
these will not include the paragraph number. What you can do is add a
cross-reference to the paragraph number inside the TC field: Display
hidden text (for example by pressing the ¶ button on the Standard
toolbar) to see the TC field. Add the cross-reference before the text
but after the opening quotation mark. For example:

{ TC "Insert cross-ref here This is my marked text" \l 1 }

However, it would be easier to create a table of contents based on
styles instead; this would automatically include the numbering. See
http://www.shaunakelly.com/word/toc/CreateATOC.html.

For an existing TOC, you can modify the TOC field code so that it
references styles instead of TC fields. Press Alt+F9 to show the field
codes. Delete the \f switch, add an \o or \t switch, update the TOC
with F9 and press Alt+F9 again to hide field codes. For more on TOC
switches, see http://word.mvps.org/faqs/formatting/TOCSwitches.htm.

--
Stefan Blom
Microsoft Word MVP


"Diana" wrote in message
...
I'm shifting gears with my TOC.

I have a 42 page document, formatted using styles that includes
automatic
numbering (outline). I have manually "marked" the entries I want to
show in
the TOC and at what level. When I generate the TOC, the text shows
up in the
TOC, but not the section number (that is applied to paragraph using
Numbering). How do I get the section number to show up with the
title in the TOC.

Thanks!

[Diana]

Stefan:

Your cross-reference idea sounds perfect! I will give that a try.

Regarding using styles, I have always created my TOC's using styles. And
the TOC would grab the beginning text of the section until the first period.
Now with Word 2003 when I use that same method, the TOC grabs the entire
paragraph and includes that in the TOC. So I've been searching for
alternatives.

--Diana

"Stefan Blom" wrote:

When you mark text for inclusion in the TOC, Word creates TC fields;
these will not include the paragraph number. What you can do is add a
cross-reference to the paragraph number inside the TC field: Display
hidden text (for example by pressing the ¶ button on the Standard
toolbar) to see the TC field. Add the cross-reference before the text
but after the opening quotation mark. For example:

{ TC "Insert cross-ref here This is my marked text" \l 1 }

However, it would be easier to create a table of contents based on
styles instead; this would automatically include the numbering. See
http://www.shaunakelly.com/word/toc/CreateATOC.html.

For an existing TOC, you can modify the TOC field code so that it
references styles instead of TC fields. Press Alt+F9 to show the field
codes. Delete the \f switch, add an \o or \t switch, update the TOC
with F9 and press Alt+F9 again to hide field codes. For more on TOC
switches, see http://word.mvps.org/faqs/formatting/TOCSwitches.htm.

--
Stefan Blom
Microsoft Word MVP


"Diana" wrote in message
...
I'm shifting gears with my TOC.

I have a 42 page document, formatted using styles that includes
automatic
numbering (outline). I have manually "marked" the entries I want to
show in
the TOC and at what level. When I generate the TOC, the text shows
up in the
TOC, but not the section number (that is applied to paragraph using
Numbering). How do I get the section number to show up with the
title in the TOC.

Thanks!

[Stefan Blom]

To accomplish what you want with styles, take a look at
http://sbarnhill.mvps.org/WordFAQs/RunInSidehead.htm.

--
Stefan Blom
Microsoft Word MVP


"Diana" wrote in message
...
Stefan:

Your cross-reference idea sounds perfect! I will give that a try.

Regarding using styles, I have always created my TOC's using styles.
And
the TOC would grab the beginning text of the section until the first
period.
Now with Word 2003 when I use that same method, the TOC grabs the
entire
paragraph and includes that in the TOC. So I've been searching for
alternatives.

--Diana

"Stefan Blom" wrote:

When you mark text for inclusion in the TOC, Word creates TC
fields;
these will not include the paragraph number. What you can do is
add a
cross-reference to the paragraph number inside the TC field:
Display
hidden text (for example by pressing the ¶ button on the Standard
toolbar) to see the TC field. Add the cross-reference before the
text
but after the opening quotation mark. For example:

{ TC "Insert cross-ref here This is my marked text" \l 1 }

However, it would be easier to create a table of contents based on
styles instead; this would automatically include the numbering.
See
http://www.shaunakelly.com/word/toc/CreateATOC.html.

For an existing TOC, you can modify the TOC field code so that it
references styles instead of TC fields. Press Alt+F9 to show the
field
codes. Delete the \f switch, add an \o or \t switch, update the
TOC
with F9 and press Alt+F9 again to hide field codes. For more on
TOC
switches, see
http://word.mvps.org/faqs/formatting/TOCSwitches.htm.

--
Stefan Blom
Microsoft Word MVP


"Diana" wrote in message
...
I'm shifting gears with my TOC.

I have a 42 page document, formatted using styles that includes
automatic
numbering (outline). I have manually "marked" the entries I
want to
show in
the TOC and at what level. When I generate the TOC, the text
shows
up in the
TOC, but not the section number (that is applied to paragraph
using
Numbering). How do I get the section number to show up with the
title in the TOC.

Thanks!