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#1
Posted to microsoft.public.word.mailmerge.fields
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Merge Word 2000
In January I was sent an Excel spreadsheet with four sheets containing data
that needs to be mail merged. Done - no problem. In February (and each subsequent month) additional information will be added to the appropriate sheet, ready for the next mail merge. The intention here being that all the data is kept on one spreadsheet under the appropriate sheets for the whole year, ie: one sheet for joiners, one sheet for leavers, etc, etc. In my Word folder I have four main documents, one of which Ive called: €śABC Joiners (shell)€ť. Ive opened the Excel data source, clicked on €śSelect Method€ť, chosen €śMicrosoft Excel Worksheet via Converter €¦€¦.€ť chosen the appropriate sheet, merged the document and saved as €śABC Joiners (final) 100107€ť. This Ive repeated three more times. Worked perfectly. Now Ive come to prepare Februarys mail merge. On the first sheet to be merged (say joiners) Ive left a blank row after the last entry for January, inserted the header row and set the print area for the new data (for February) . Now my problems start. Is it possible to pick up the €śABC Joiners (shell) document I created for January and merge the February data so that I always use the same shell letter, ie: break the link from January's data? Is it also possible to add another header row in the same sheet and then set the print area to pick up that data? I have attempted the merge but in the end I just copied and pasted the February data into another spreadsheet and merged from a new shell. -- Message posted via http://www.officekb.com |
#2
Posted to microsoft.public.word.mailmerge.fields
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Merge Word 2000
I would forget about the "Print Area" thing as it doesn't really have any
bearing on how to specify the data you want. The thing to do is select the header row and data you want (in Excel), and use Excel Insert|Name|Define to define a "named range" for that area. Then, when the converter (or whatever) asks which sheet etc. you want to use, it should (I think) list the named ranges as well. You can give these things useful names such as FebJoiners so it's easy to remember what they are. I haven't done a test run through that process but try it and see. Peter Jamieson "Sandra via OfficeKB.com" u5657@uwe wrote in message news:6d781d1abb9ab@uwe... In January I was sent an Excel spreadsheet with four sheets containing data that needs to be mail merged. Done - no problem. In February (and each subsequent month) additional information will be added to the appropriate sheet, ready for the next mail merge. The intention here being that all the data is kept on one spreadsheet under the appropriate sheets for the whole year, ie: one sheet for joiners, one sheet for leavers, etc, etc. In my Word folder I have four main documents, one of which I've called: "ABC Joiners (shell)". I've opened the Excel data source, clicked on "Select Method", chosen "Microsoft Excel Worksheet via Converter ..." chosen the appropriate sheet, merged the document and saved as "ABC Joiners (final) 100107". This I've repeated three more times. Worked perfectly. Now I've come to prepare February's mail merge. On the first sheet to be merged (say joiners) I've left a blank row after the last entry for January, inserted the header row and set the print area for the new data (for February) Now my problems start. Is it possible to pick up the "ABC Joiners (shell) document I created for January and merge the February data so that I always use the same shell letter, ie: break the link from January's data? Is it also possible to add another header row in the same sheet and then set the print area to pick up that data? I have attempted the merge but in the end I just copied and pasted the February data into another spreadsheet and merged from a new shell. -- Message posted via http://www.officekb.com |
#3
Posted to microsoft.public.word.mailmerge.fields
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Merge Word 2000
I'll test this tomorrow. Thank you.
Peter Jamieson wrote: I would forget about the "Print Area" thing as it doesn't really have any bearing on how to specify the data you want. The thing to do is select the header row and data you want (in Excel), and use Excel Insert|Name|Define to define a "named range" for that area. Then, when the converter (or whatever) asks which sheet etc. you want to use, it should (I think) list the named ranges as well. You can give these things useful names such as FebJoiners so it's easy to remember what they are. I haven't done a test run through that process but try it and see. Peter Jamieson In January I was sent an Excel spreadsheet with four sheets containing data [quoted text clipped - 33 lines] I have attempted the merge but in the end I just copied and pasted the February data into another spreadsheet and merged from a new shell. -- Message posted via http://www.officekb.com |
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