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#1
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How do I use mailmerge to produce a table list from my datasource? - like a tabular report
I want to use use Word 2003 to produce nicely formatted lists of
information. It used to work in older versions of word that you could create a template with the required fields in the line of a table and the mailmerge process created a result with as many rows that could fit on a page - with the rest of the data spilling onto subsequent pages. However now, with Word 2003, it puts a page break after each line of data, resulting in a page for each row in the datasource - very wasteful of paper.. I've tried using the next record field in a table cell at the end of the row in the template file, but this makes no difference. Any help much appreciated! Many thanks Clive, London UK |
#2
Posted to microsoft.public.word.mailmerge.fields
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How do I use mailmerge to produce a table list from my datasource? - like a tabular report
This facility hasn't really changed in Word 2003, but the names and other
user interface stuff have changed. At the moment, you are probably doing a "Form Letter" merge, which starts processing each record on a new page. What you need is a "Directory" merge, which you should be able to select in "Step 1" of the Mail Merge Wizard task pane. it's the same as the old "Catalog" merge in Word 2000 and earlier. If you are doing a lot of merges you will probably find it useful to enable the MailMerge toolbar (e.g. using Tools|Customize), but it doesn't work quite like the old one. But with the toolbar enabled, click the leftmost button and choose the directory option. Then you should not need those Next record fields. Peter Jamieson "Clive" wrote in message ... I want to use use Word 2003 to produce nicely formatted lists of information. It used to work in older versions of word that you could create a template with the required fields in the line of a table and the mailmerge process created a result with as many rows that could fit on a page - with the rest of the data spilling onto subsequent pages. However now, with Word 2003, it puts a page break after each line of data, resulting in a page for each row in the datasource - very wasteful of paper.. I've tried using the next record field in a table cell at the end of the row in the template file, but this makes no difference. Any help much appreciated! Many thanks Clive, London UK |
#3
Posted to microsoft.public.word.mailmerge.fields
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How do I use mailmerge to produce a table list from my datasource? - like a tabular report
Many Thanks Peter
I'm actually doing the mailmerge programatically and the information you gave me has enabled me to resolve the issue. Thanks for your time. Kind Regards Clive "Peter Jamieson" wrote in message ... This facility hasn't really changed in Word 2003, but the names and other user interface stuff have changed. At the moment, you are probably doing a "Form Letter" merge, which starts processing each record on a new page. What you need is a "Directory" merge, which you should be able to select in "Step 1" of the Mail Merge Wizard task pane. it's the same as the old "Catalog" merge in Word 2000 and earlier. If you are doing a lot of merges you will probably find it useful to enable the MailMerge toolbar (e.g. using Tools|Customize), but it doesn't work quite like the old one. But with the toolbar enabled, click the leftmost button and choose the directory option. Then you should not need those Next record fields. Peter Jamieson "Clive" wrote in message ... I want to use use Word 2003 to produce nicely formatted lists of information. It used to work in older versions of word that you could create a template with the required fields in the line of a table and the mailmerge process created a result with as many rows that could fit on a page - with the rest of the data spilling onto subsequent pages. However now, with Word 2003, it puts a page break after each line of data, resulting in a page for each row in the datasource - very wasteful of paper.. I've tried using the next record field in a table cell at the end of the row in the template file, but this makes no difference. Any help much appreciated! Many thanks Clive, London UK |
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