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#1
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Converting Word Hyperlinks into Acrobat
Can anyone tell me how to get my Word links to convert in Adobe Acrobat? I
am using Acrobat 8.0 Standard, Microsoft Word 2003, and Windows XP Home Edition. When I converted an e-book (363 pages) I wrote in Microsoft Word 2003 to a .PDF file using Acrobat 8.0 Standard, I had a problem with the conversion of hyperlinks. The hyperlinks in the table of contents converted just fine. Those hyperlinks were generated in Word using the "Insert/Reference/Index and Tables/Table of Contents" tabs. However, I inserted many other hyperlinks throughout the Word document using the "Copy" and "Paste as Hyperlink" functions under the "Edit" tab. Those hyperlinks link words to the glossary, appendices, and other sections of the document. After the conversion to .PDF, all those "Copy/Paste as Hyperlink" hyperlinks link back to page 1 of the Acrobat document instead of linking to the sections of the document I assigned them to in Word. Thanks, Chuck Bagby San Antonio, TX |
#2
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Converting Word Hyperlinks into Acrobat
I hope my advice will be accurate in Acrobat 8.0 (I still use 7.0).
There's more than one way to create a PDF from a Word file. On my machine, I have a toolbar in Word and I also have an Adobe PDF print driver. If I use the print driver, all I get is a picture of the file. No TOC, no bookmarks, no hyperlinks, nothing. Just a picture of the pages. If I use the toolbar icon, or if I create the PDF from within Acrobat (Create PDF from file), everything works. It sounds to me like you're printing to the Adobe PDF print driver if your hyperlinks don't work. I hope this helps. Fred "CEB" wrote: Can anyone tell me how to get my Word links to convert in Adobe Acrobat? I am using Acrobat 8.0 Standard, Microsoft Word 2003, and Windows XP Home Edition. When I converted an e-book (363 pages) I wrote in Microsoft Word 2003 to a .PDF file using Acrobat 8.0 Standard, I had a problem with the conversion of hyperlinks. The hyperlinks in the table of contents converted just fine. Those hyperlinks were generated in Word using the "Insert/Reference/Index and Tables/Table of Contents" tabs. However, I inserted many other hyperlinks throughout the Word document using the "Copy" and "Paste as Hyperlink" functions under the "Edit" tab. Those hyperlinks link words to the glossary, appendices, and other sections of the document. After the conversion to .PDF, all those "Copy/Paste as Hyperlink" hyperlinks link back to page 1 of the Acrobat document instead of linking to the sections of the document I assigned them to in Word. Thanks, Chuck Bagby San Antonio, TX |
#3
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Converting Word Hyperlinks into Acrobat
Fred,
I was not using the Adobe PDF print driver. I was using the Adobe PDF toolbar in Word 2003. I tried a conversion through the €śCreate PDF from file€ť within Acrobat as you suggested, but the results were the same. The table of contents links work as they should, but the links I created using the "Edit/Copy/Paste as Hyperlink" functions within Word did not convert correctly to PDF. Within the Acrobat PDF conversion, when I click on those links created in Word with the €śEdit/Copy/Paste as Hyperlink€ť, the little hand shows up, but every one of those links goes back to the first page of the document instead of to the location I assigned them to in Word. A friend told me that it sounds to him like the €śanchor tags€ť of the links created using the €śEdit/Copy/Paste as Hyperlink€ť within Word are not converting correctly within the Acrobat document. When another friend of mine converted my document using Acrobat 7.0, he had the same flawed results. Got any other ideas? Chuck "Idaho Word Man" wrote: I hope my advice will be accurate in Acrobat 8.0 (I still use 7.0). There's more than one way to create a PDF from a Word file. On my machine, I have a toolbar in Word and I also have an Adobe PDF print driver. If I use the print driver, all I get is a picture of the file. No TOC, no bookmarks, no hyperlinks, nothing. Just a picture of the pages. If I use the toolbar icon, or if I create the PDF from within Acrobat (Create PDF from file), everything works. It sounds to me like you're printing to the Adobe PDF print driver if your hyperlinks don't work. I hope this helps. Fred "CEB" wrote: Can anyone tell me how to get my Word links to convert in Adobe Acrobat? I am using Acrobat 8.0 Standard, Microsoft Word 2003, and Windows XP Home Edition. When I converted an e-book (363 pages) I wrote in Microsoft Word 2003 to a .PDF file using Acrobat 8.0 Standard, I had a problem with the conversion of hyperlinks. The hyperlinks in the table of contents converted just fine. Those hyperlinks were generated in Word using the "Insert/Reference/Index and Tables/Table of Contents" tabs. However, I inserted many other hyperlinks throughout the Word document using the "Copy" and "Paste as Hyperlink" functions under the "Edit" tab. Those hyperlinks link words to the glossary, appendices, and other sections of the document. After the conversion to .PDF, all those "Copy/Paste as Hyperlink" hyperlinks link back to page 1 of the Acrobat document instead of linking to the sections of the document I assigned them to in Word. Thanks, Chuck Bagby San Antonio, TX |
#4
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Converting Word Hyperlinks into Acrobat
I have made a test using Adobe Acrobat 7 (do not have version 8) and also
came to the result that Acrobat has a problem. Actually, I also tested what happened in Adobe Acrobat 6 and the result was even worse: in the PDF file, the hyperlinks pointed to the original Word file (when converting the .doc to PDF, error messages popped up telling that bookmarks were missing). In Word, when you create a hyperlink using the Paste as Hyperlink command, I can see that Word adds a hidden bookmark named "_Hlk" followed by a unique number. The bookmark surrounds the content you copied before pasting as hyperlink. Acrobat seems to have problems with the bookmark and hyperlink combination. I create a lot of PDF files, also files including a lot of links. However, I never use the Paste as Hyperlink command so I have not seen the problem before, nor have I seen bookmarks of the type "_Hlk". A suggestion: If you replace your hyperlinks by ordinary cross-references (as created via Insert Reference Cross-reference), Acrobat will be able to create correct links. If your references point to items that are not by default listed in the Cross-reference dialog box (headings, numbered items, etc.), those places need to be bookmarked first - but this has already been done! You have your _Hlk bookmarks, and as far as I can test, they will be carried correctly to the PDF file if they are used by cross-reference fields. The next step is to find an easy way to change your hyperlink fields to cross-reference fields (i.e. fields of the type REF) without having to create them one by one. You should be able to use Find/Replace. If you toggle field codes (Alt+F9), you will see that the code inside your hyperlinks is something like: HYPERLINK \l "_Hlk159264263" \l "1,0,7,0,,This is a test" And you should end with something like: REF _Hlk159264263 \h You may need more switches depending on what you want the field to show. See this article for help on using find replace with wildcards: http://www.gmayor.com/replace_using_wildcards.htm About the Adobe Acrobat settings in Word: In Word, I think you will need to check your settings in Adobe PDF menu Change Conversion Settings Settings tab. I think you need to turn on these options: "Add links to Adobe PDF" and "Add bookmarks to Adobe PDF" (may be named and placed differently in version 8). Also make sure that "Convert Word Headings to Bookmarks" on the Bookmarks tab is turned on. -- Regards Lene Fredborg DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "CEB" wrote: Fred, I was not using the Adobe PDF print driver. I was using the Adobe PDF toolbar in Word 2003. I tried a conversion through the €śCreate PDF from file€ť within Acrobat as you suggested, but the results were the same. The table of contents links work as they should, but the links I created using the "Edit/Copy/Paste as Hyperlink" functions within Word did not convert correctly to PDF. Within the Acrobat PDF conversion, when I click on those links created in Word with the €śEdit/Copy/Paste as Hyperlink€ť, the little hand shows up, but every one of those links goes back to the first page of the document instead of to the location I assigned them to in Word. A friend told me that it sounds to him like the €śanchor tags€ť of the links created using the €śEdit/Copy/Paste as Hyperlink€ť within Word are not converting correctly within the Acrobat document. When another friend of mine converted my document using Acrobat 7.0, he had the same flawed results. Got any other ideas? Chuck "Idaho Word Man" wrote: I hope my advice will be accurate in Acrobat 8.0 (I still use 7.0). There's more than one way to create a PDF from a Word file. On my machine, I have a toolbar in Word and I also have an Adobe PDF print driver. If I use the print driver, all I get is a picture of the file. No TOC, no bookmarks, no hyperlinks, nothing. Just a picture of the pages. If I use the toolbar icon, or if I create the PDF from within Acrobat (Create PDF from file), everything works. It sounds to me like you're printing to the Adobe PDF print driver if your hyperlinks don't work. I hope this helps. Fred "CEB" wrote: Can anyone tell me how to get my Word links to convert in Adobe Acrobat? I am using Acrobat 8.0 Standard, Microsoft Word 2003, and Windows XP Home Edition. When I converted an e-book (363 pages) I wrote in Microsoft Word 2003 to a .PDF file using Acrobat 8.0 Standard, I had a problem with the conversion of hyperlinks. The hyperlinks in the table of contents converted just fine. Those hyperlinks were generated in Word using the "Insert/Reference/Index and Tables/Table of Contents" tabs. However, I inserted many other hyperlinks throughout the Word document using the "Copy" and "Paste as Hyperlink" functions under the "Edit" tab. Those hyperlinks link words to the glossary, appendices, and other sections of the document. After the conversion to .PDF, all those "Copy/Paste as Hyperlink" hyperlinks link back to page 1 of the Acrobat document instead of linking to the sections of the document I assigned them to in Word. Thanks, Chuck Bagby San Antonio, TX |
#5
Posted to microsoft.public.word.docmanagement
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Converting Word Hyperlinks into Acrobat
Following your instructions, the hyperlinks within the Acrobat conversion
from Word seem to work now - almost. I created a bookmark of the word on a page to which I want to hyperlink, and then I inserted a hyperlink to that bookmark. However, when I click the hyperlink, I am taken to the top of the page on which the bookmarked word is located instead of directly to the word itself. I need to go precisely to the bookmarked word on the page instead of to the top of the page. For instance, I have bookmarked words within the glossary, and need to go directly to the word in the glossary instead of to the top of the page on which that word is located. Any ideas how to resolve this problem? Thanks for your help so far! Chuck "Lene Fredborg" wrote: I have made a test using Adobe Acrobat 7 (do not have version 8) and also came to the result that Acrobat has a problem. Actually, I also tested what happened in Adobe Acrobat 6 and the result was even worse: in the PDF file, the hyperlinks pointed to the original Word file (when converting the .doc to PDF, error messages popped up telling that bookmarks were missing). In Word, when you create a hyperlink using the Paste as Hyperlink command, I can see that Word adds a hidden bookmark named "_Hlk" followed by a unique number. The bookmark surrounds the content you copied before pasting as hyperlink. Acrobat seems to have problems with the bookmark and hyperlink combination. I create a lot of PDF files, also files including a lot of links. However, I never use the Paste as Hyperlink command so I have not seen the problem before, nor have I seen bookmarks of the type "_Hlk". A suggestion: If you replace your hyperlinks by ordinary cross-references (as created via Insert Reference Cross-reference), Acrobat will be able to create correct links. If your references point to items that are not by default listed in the Cross-reference dialog box (headings, numbered items, etc.), those places need to be bookmarked first - but this has already been done! You have your _Hlk bookmarks, and as far as I can test, they will be carried correctly to the PDF file if they are used by cross-reference fields. The next step is to find an easy way to change your hyperlink fields to cross-reference fields (i.e. fields of the type REF) without having to create them one by one. You should be able to use Find/Replace. If you toggle field codes (Alt+F9), you will see that the code inside your hyperlinks is something like: HYPERLINK \l "_Hlk159264263" \l "1,0,7,0,,This is a test" And you should end with something like: REF _Hlk159264263 \h You may need more switches depending on what you want the field to show. See this article for help on using find replace with wildcards: http://www.gmayor.com/replace_using_wildcards.htm About the Adobe Acrobat settings in Word: In Word, I think you will need to check your settings in Adobe PDF menu Change Conversion Settings Settings tab. I think you need to turn on these options: "Add links to Adobe PDF" and "Add bookmarks to Adobe PDF" (may be named and placed differently in version 8). Also make sure that "Convert Word Headings to Bookmarks" on the Bookmarks tab is turned on. -- Regards Lene Fredborg DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "CEB" wrote: Fred, I was not using the Adobe PDF print driver. I was using the Adobe PDF toolbar in Word 2003. I tried a conversion through the €śCreate PDF from file€ť within Acrobat as you suggested, but the results were the same. The table of contents links work as they should, but the links I created using the "Edit/Copy/Paste as Hyperlink" functions within Word did not convert correctly to PDF. Within the Acrobat PDF conversion, when I click on those links created in Word with the €śEdit/Copy/Paste as Hyperlink€ť, the little hand shows up, but every one of those links goes back to the first page of the document instead of to the location I assigned them to in Word. A friend told me that it sounds to him like the €śanchor tags€ť of the links created using the €śEdit/Copy/Paste as Hyperlink€ť within Word are not converting correctly within the Acrobat document. When another friend of mine converted my document using Acrobat 7.0, he had the same flawed results. Got any other ideas? Chuck "Idaho Word Man" wrote: I hope my advice will be accurate in Acrobat 8.0 (I still use 7.0). There's more than one way to create a PDF from a Word file. On my machine, I have a toolbar in Word and I also have an Adobe PDF print driver. If I use the print driver, all I get is a picture of the file. No TOC, no bookmarks, no hyperlinks, nothing. Just a picture of the pages. If I use the toolbar icon, or if I create the PDF from within Acrobat (Create PDF from file), everything works. It sounds to me like you're printing to the Adobe PDF print driver if your hyperlinks don't work. I hope this helps. Fred "CEB" wrote: Can anyone tell me how to get my Word links to convert in Adobe Acrobat? I am using Acrobat 8.0 Standard, Microsoft Word 2003, and Windows XP Home Edition. When I converted an e-book (363 pages) I wrote in Microsoft Word 2003 to a .PDF file using Acrobat 8.0 Standard, I had a problem with the conversion of hyperlinks. The hyperlinks in the table of contents converted just fine. Those hyperlinks were generated in Word using the "Insert/Reference/Index and Tables/Table of Contents" tabs. However, I inserted many other hyperlinks throughout the Word document using the "Copy" and "Paste as Hyperlink" functions under the "Edit" tab. Those hyperlinks link words to the glossary, appendices, and other sections of the document. After the conversion to .PDF, all those "Copy/Paste as Hyperlink" hyperlinks link back to page 1 of the Acrobat document instead of linking to the sections of the document I assigned them to in Word. Thanks, Chuck Bagby San Antonio, TX |
#6
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Converting Word Hyperlinks into Acrobat
I am glad to hear that things work better now.
I think that the problem with your new hyperlink is the same as with the ones created using "Paste as Hyperlink" - i.e that Acrobat in general does not convert them correctly. Try this: Keep your new bookmark. Instead of the hyperlink, insert a cross-reference to that bookmark as you did in all other places (via Insert References Cross-reference). -- Regards Lene Fredborg DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "CEB" wrote: Following your instructions, the hyperlinks within the Acrobat conversion from Word seem to work now - almost. I created a bookmark of the word on a page to which I want to hyperlink, and then I inserted a hyperlink to that bookmark. However, when I click the hyperlink, I am taken to the top of the page on which the bookmarked word is located instead of directly to the word itself. I need to go precisely to the bookmarked word on the page instead of to the top of the page. For instance, I have bookmarked words within the glossary, and need to go directly to the word in the glossary instead of to the top of the page on which that word is located. Any ideas how to resolve this problem? Thanks for your help so far! Chuck "Lene Fredborg" wrote: I have made a test using Adobe Acrobat 7 (do not have version 8) and also came to the result that Acrobat has a problem. Actually, I also tested what happened in Adobe Acrobat 6 and the result was even worse: in the PDF file, the hyperlinks pointed to the original Word file (when converting the .doc to PDF, error messages popped up telling that bookmarks were missing). In Word, when you create a hyperlink using the Paste as Hyperlink command, I can see that Word adds a hidden bookmark named "_Hlk" followed by a unique number. The bookmark surrounds the content you copied before pasting as hyperlink. Acrobat seems to have problems with the bookmark and hyperlink combination. I create a lot of PDF files, also files including a lot of links. However, I never use the Paste as Hyperlink command so I have not seen the problem before, nor have I seen bookmarks of the type "_Hlk". A suggestion: If you replace your hyperlinks by ordinary cross-references (as created via Insert Reference Cross-reference), Acrobat will be able to create correct links. If your references point to items that are not by default listed in the Cross-reference dialog box (headings, numbered items, etc.), those places need to be bookmarked first - but this has already been done! You have your _Hlk bookmarks, and as far as I can test, they will be carried correctly to the PDF file if they are used by cross-reference fields. The next step is to find an easy way to change your hyperlink fields to cross-reference fields (i.e. fields of the type REF) without having to create them one by one. You should be able to use Find/Replace. If you toggle field codes (Alt+F9), you will see that the code inside your hyperlinks is something like: HYPERLINK \l "_Hlk159264263" \l "1,0,7,0,,This is a test" And you should end with something like: REF _Hlk159264263 \h You may need more switches depending on what you want the field to show. See this article for help on using find replace with wildcards: http://www.gmayor.com/replace_using_wildcards.htm About the Adobe Acrobat settings in Word: In Word, I think you will need to check your settings in Adobe PDF menu Change Conversion Settings Settings tab. I think you need to turn on these options: "Add links to Adobe PDF" and "Add bookmarks to Adobe PDF" (may be named and placed differently in version 8). Also make sure that "Convert Word Headings to Bookmarks" on the Bookmarks tab is turned on. -- Regards Lene Fredborg DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "CEB" wrote: Fred, I was not using the Adobe PDF print driver. I was using the Adobe PDF toolbar in Word 2003. I tried a conversion through the €śCreate PDF from file€ť within Acrobat as you suggested, but the results were the same. The table of contents links work as they should, but the links I created using the "Edit/Copy/Paste as Hyperlink" functions within Word did not convert correctly to PDF. Within the Acrobat PDF conversion, when I click on those links created in Word with the €śEdit/Copy/Paste as Hyperlink€ť, the little hand shows up, but every one of those links goes back to the first page of the document instead of to the location I assigned them to in Word. A friend told me that it sounds to him like the €śanchor tags€ť of the links created using the €śEdit/Copy/Paste as Hyperlink€ť within Word are not converting correctly within the Acrobat document. When another friend of mine converted my document using Acrobat 7.0, he had the same flawed results. Got any other ideas? Chuck "Idaho Word Man" wrote: I hope my advice will be accurate in Acrobat 8.0 (I still use 7.0). There's more than one way to create a PDF from a Word file. On my machine, I have a toolbar in Word and I also have an Adobe PDF print driver. If I use the print driver, all I get is a picture of the file. No TOC, no bookmarks, no hyperlinks, nothing. Just a picture of the pages. If I use the toolbar icon, or if I create the PDF from within Acrobat (Create PDF from file), everything works. It sounds to me like you're printing to the Adobe PDF print driver if your hyperlinks don't work. I hope this helps. Fred "CEB" wrote: Can anyone tell me how to get my Word links to convert in Adobe Acrobat? I am using Acrobat 8.0 Standard, Microsoft Word 2003, and Windows XP Home Edition. When I converted an e-book (363 pages) I wrote in Microsoft Word 2003 to a .PDF file using Acrobat 8.0 Standard, I had a problem with the conversion of hyperlinks. The hyperlinks in the table of contents converted just fine. Those hyperlinks were generated in Word using the "Insert/Reference/Index and Tables/Table of Contents" tabs. However, I inserted many other hyperlinks throughout the Word document using the "Copy" and "Paste as Hyperlink" functions under the "Edit" tab. Those hyperlinks link words to the glossary, appendices, and other sections of the document. After the conversion to .PDF, all those "Copy/Paste as Hyperlink" hyperlinks link back to page 1 of the Acrobat document instead of linking to the sections of the document I assigned them to in Word. Thanks, Chuck Bagby San Antonio, TX |
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