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#1
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I try to avoid the mouse as much as possible. Is there a way to select a
sentence or paragraph using just the keyboard? And how can I create a single keystroke that inserts these three keystrokes -- [space][en dash][space]? Thank you. Don |
#2
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Don,
For the selection part, you could use F8, press three times for a sentence four times for a paragraph. For the second part, maybe use an AutoCorrect item. Type [space][en dash][space select it, go to Tools- AutoCorrectoptions, type a unique character in the replace box, paste your selection in the replace with box. -- Luc Sanders (MVP - PowerPoint) "Don Ellis" schreef in bericht ... I try to avoid the mouse as much as possible. Is there a way to select a sentence or paragraph using just the keyboard? And how can I create a single keystroke that inserts these three keystrokes -- [space][en dash][space]? Thank you. Don |
#3
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An additional comment:
It may take a little time getting used to F8 because it brings you into extended selection mode. You need to press ESC to return to normal selection mode (the current selection remains even if you press ESC). Note that you can use Shift+F8 to reduce the selection, e.g. from paragraph to sentence to word. Alternatively, you could use these macros and assign keyboard shortcuts to them: Public Sub SelectCurrentSentence() 'Selects the current sentence Selection.Expand Unit:=wdSentence End Sub Public Sub SelectCurrentParagraph() 'selects current paragraph Selection.Expand Unit:=wdParagraph End Sub If you need help on assigning shortcuts, see: http://www.word.mvps.org/FAQs/Custom...roToHotkey.htm If you need help on installing macros, see; http://www.gmayor.com/installing_macro.htm -- Regards Lene Fredborg DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "Luc" wrote: Don, For the selection part, you could use F8, press three times for a sentence four times for a paragraph. For the second part, maybe use an AutoCorrect item. Type [space][en dash][space select it, go to Tools- AutoCorrectoptions, type a unique character in the replace box, paste your selection in the replace with box. -- Luc Sanders (MVP - PowerPoint) "Don Ellis" schreef in bericht ... I try to avoid the mouse as much as possible. Is there a way to select a sentence or paragraph using just the keyboard? And how can I create a single keystroke that inserts these three keystrokes -- [space][en dash][space]? Thank you. Don |
#4
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![]() Lene, Thank you, for the the Esc warning and for the macros. Making macros in Word is hardly intuitive. I was able to create SelectCurrentSentence and assign it to Alt-S so I'm very pleased. That was the one I was missing the most. But when it came to creating SelectCurrentParagraph, I seem to only be able to overwrite SelectCurrentSentence no matter what I do. I followed along the linked instructions, but it seems I can only create a single macro. Oh, well, I'm happy with that one. Thanks very much... that one is great even if I never get another. Don "Lene Fredborg" wrote: An additional comment: It may take a little time getting used to F8 because it brings you into extended selection mode. You need to press ESC to return to normal selection mode (the current selection remains even if you press ESC). Note that you can use Shift+F8 to reduce the selection, e.g. from paragraph to sentence to word. Alternatively, you could use these macros and assign keyboard shortcuts to them: Public Sub SelectCurrentSentence() 'Selects the current sentence Selection.Expand Unit:=wdSentence End Sub Public Sub SelectCurrentParagraph() 'selects current paragraph Selection.Expand Unit:=wdParagraph End Sub If you need help on assigning shortcuts, see: http://www.word.mvps.org/FAQs/Custom...roToHotkey.htm If you need help on installing macros, see; http://www.gmayor.com/installing_macro.htm -- Regards Lene Fredborg DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word |
#5
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I dont know exactly what you did to copy the macros and what went wrong. Try
this in order to copy the SelectCurrentParagraph macro: In Word, press Alt+F11. This will bring you to the Visual Basic Editor (VBE) that opens in a separate window. I suppose you saved the first macro in your Normal.dot. Therefore, in the left side of the VBE window, double-click Normal. Now you will see two folders, €śMicrosoft Word Objects€ť and €śModules€ť. Double-click €śModules€ť. Now you will see the modules (containers for macros) found in your Normal.dot. If you did not have any macros before yesterday, I think you will find only one module named €śNewMacros€ť - double-click that module. Now you should see the €śSelectCurrentSentence€ť macro plus the one you recorded (if you have more modules, you can double-click them one by one to find your macros). Copy the SelectCurrentParagraph macro from the newsgroup and paste it below the other macros. In order to make sure that everything is correct, select Debug (menu) Compile Normal - if any errors are found in the macros in Normal.dot, an error message will appear - hopefully, everything is correct. In order to save Normal.dot, you can press Ctrl+S in the VBE while Normal.dot is still selected (you can always see in the title bar of the VBE window which document/template and module you are working on.). When finished, close the VBE window. You can now assign a shortcut to the SelectCurrentParagraph macro. Hope this helps - once you get familiar with macros, it is actually helpful to look at (and edit or maybe write) macros from the VBE. You could also have a look at the code Word made for your en dash macro. -- Regards Lene Fredborg DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "Don Ellis" wrote: Lene, Thank you, for the the Esc warning and for the macros. Making macros in Word is hardly intuitive. I was able to create SelectCurrentSentence and assign it to Alt-S so I'm very pleased. That was the one I was missing the most. But when it came to creating SelectCurrentParagraph, I seem to only be able to overwrite SelectCurrentSentence no matter what I do. I followed along the linked instructions, but it seems I can only create a single macro. Oh, well, I'm happy with that one. Thanks very much... that one is great even if I never get another. Don "Lene Fredborg" wrote: An additional comment: It may take a little time getting used to F8 because it brings you into extended selection mode. You need to press ESC to return to normal selection mode (the current selection remains even if you press ESC). Note that you can use Shift+F8 to reduce the selection, e.g. from paragraph to sentence to word. Alternatively, you could use these macros and assign keyboard shortcuts to them: Public Sub SelectCurrentSentence() 'Selects the current sentence Selection.Expand Unit:=wdSentence End Sub Public Sub SelectCurrentParagraph() 'selects current paragraph Selection.Expand Unit:=wdParagraph End Sub If you need help on assigning shortcuts, see: http://www.word.mvps.org/FAQs/Custom...roToHotkey.htm If you need help on installing macros, see; http://www.gmayor.com/installing_macro.htm -- Regards Lene Fredborg DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word |
#6
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![]() Hi Luc, Thanks for pointing out the F8 selection technique, even though it's an incredible nuisance (pressing 3 or 4 times and then needing Esc to get out of that selection mode? Amazing...). I've used WordPerfect for 20 years and one thing I like about it is the convenience of setting what I consider basic keystrokes. Go to their keyboard mapping and you find "Select Sentence" and "Select Paragraph" -- you then just assign it to a key combination. It's something I wish Word would copy. As for the [space][en dash][space], I might as well keep doing it the way I'm doing it. There aren't any unique keystrokes I can think of that are less trouble than Spacebar, Alt-/ for the en dash, and Spacebar. I appreciate the input. Thanks again. Don "Luc" wrote: Don, For the selection part, you could use F8, press three times for a sentence four times for a paragraph. For the second part, maybe use an AutoCorrect item. Type [space][en dash][space select it, go to Tools- AutoCorrectoptions, type a unique character in the replace box, paste your selection in the replace with box. -- Luc Sanders (MVP - PowerPoint) |
#7
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If you have the appropriate AutoFormat As You Type settings enabled, then
typing [space][hyphen][space] will result in [space][en dash][space]. I'l grant you this is three keystrokes, but it doesn't require use of the mouse, and I don't see how the mouse comes into this equation at all, anyway; if the problem if just the en dash, you can assign a keyboard shortcut to that. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Don Ellis" wrote in message ... I try to avoid the mouse as much as possible. Is there a way to select a sentence or paragraph using just the keyboard? And how can I create a single keystroke that inserts these three keystrokes -- [space][en dash][space]? Thank you. Don |
#8
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....and most likely, you already have a shortcut assigned to en dash:
Ctrl+Num - (i.e. minus on the numeric keypad). However, if you use e.g. a laptop without a numeric keypad, that shortcut cannot be used. -- Regards Lene Fredborg DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "Suzanne S. Barnhill" wrote: If you have the appropriate AutoFormat As You Type settings enabled, then typing [space][hyphen][space] will result in [space][en dash][space]. I'l grant you this is three keystrokes, but it doesn't require use of the mouse, and I don't see how the mouse comes into this equation at all, anyway; if the problem if just the en dash, you can assign a keyboard shortcut to that. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Don Ellis" wrote in message ... I try to avoid the mouse as much as possible. Is there a way to select a sentence or paragraph using just the keyboard? And how can I create a single keystroke that inserts these three keystrokes -- [space][en dash][space]? Thank you. Don |
#9
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![]() Hi Suzanne, I do have AutoFormat As You Type set but I think you'll find that you need to type [space][hyphen][hyphen][space] to get my en dash with bookend spaces, rather than [space][hyphen][space] as you suggest. I don't want to harp on WordPerfect too much but their keyboard mapping allows you to assign keystrokes to a particular key combination, so you can simply assign [space][en dash][space] to Ctrl-/, for example. Quick and easy and no need for macros and multiple keystrokes. With every new release of Word, I keep hoping they will pick up some tips from other developers. Speaking of which, why can't I create my own custom keyboard in Powerpoint and Excel, so that Ctrl-Shft-S equals Save As in all of them. Perhaps because Microsoft is too busy adding more exotica and not reviewing the basics. By the way, the mouse doesn't come into my second question -- it was an afterthought. Cheers, Don "Suzanne S. Barnhill" wrote: If you have the appropriate AutoFormat As You Type settings enabled, then typing [space][hyphen][space] will result in [space][en dash][space]. I'l grant you this is three keystrokes, but it doesn't require use of the mouse, and I don't see how the mouse comes into this equation at all, anyway; if the problem if just the en dash, you can assign a keyboard shortcut to that. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org |
#10
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After Lene got me thinking about Macros (and I figured out how to display the
Developer's Ribbon in Word 2007), I simply recorded a macro for [space][en dash][space] and assigned it to Ctrl-/. Happy now... (or I would be if I could create a SelectCurrentParagraph macro in addition to my SelectCurrentSentence). Thanks to all of you for your help. Don |
#11
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On Thu, 22 Feb 2007 19:42:17 -0800, Don Ellis
wrote: After Lene got me thinking about Macros (and I figured out how to display the Developer's Ribbon in Word 2007), I simply recorded a macro for [space][en dash][space] and assigned it to Ctrl-/. Happy now... (or I would be if I could create a SelectCurrentParagraph macro in addition to my SelectCurrentSentence). Thanks to all of you for your help. Don You can have such a macro, like this: Sub SelectCurrentParagraph() Selection.Paragraphs(1).Range.Select End Sub -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#12
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Jay,
A macro like yours was included in my first post too, but for some reason, Don did not succeed in installing it. A few hours ago, I tried to explain what Don could do (in a new post), but I think it drowned in this long row of posts - I will put a note to Don at the (current) end of the of this thread. -- Regards Lene Fredborg DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "Jay Freedman" wrote: On Thu, 22 Feb 2007 19:42:17 -0800, Don Ellis wrote: After Lene got me thinking about Macros (and I figured out how to display the Developer's Ribbon in Word 2007), I simply recorded a macro for [space][en dash][space] and assigned it to Ctrl-/. Happy now... (or I would be if I could create a SelectCurrentParagraph macro in addition to my SelectCurrentSentence). Thanks to all of you for your help. Don You can have such a macro, like this: Sub SelectCurrentParagraph() Selection.Paragraphs(1).Range.Select End Sub -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#13
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I am not in the habit of posting untested solutions. On my system,
[space][hyphen][space] does become [space][en dash][space] as advertised, though not till after you finish typing the following word (that is, type some text followed by a space or punctuation. Although I don't think you can assign this particular combination to a keystroke, you can accomplish many things with AutoCorrect (see http://word.mvps.org/faqs/customizat...toCorrect.htm), and you can save any amount of text as an AutoText entry, and AutoText entries can be assigned keyboard shortcuts. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Don Ellis" wrote in message ... Hi Suzanne, I do have AutoFormat As You Type set but I think you'll find that you need to type [space][hyphen][hyphen][space] to get my en dash with bookend spaces, rather than [space][hyphen][space] as you suggest. I don't want to harp on WordPerfect too much but their keyboard mapping allows you to assign keystrokes to a particular key combination, so you can simply assign [space][en dash][space] to Ctrl-/, for example. Quick and easy and no need for macros and multiple keystrokes. With every new release of Word, I keep hoping they will pick up some tips from other developers. Speaking of which, why can't I create my own custom keyboard in Powerpoint and Excel, so that Ctrl-Shft-S equals Save As in all of them. Perhaps because Microsoft is too busy adding more exotica and not reviewing the basics. By the way, the mouse doesn't come into my second question -- it was an afterthought. Cheers, Don "Suzanne S. Barnhill" wrote: If you have the appropriate AutoFormat As You Type settings enabled, then typing [space][hyphen][space] will result in [space][en dash][space]. I'l grant you this is three keystrokes, but it doesn't require use of the mouse, and I don't see how the mouse comes into this equation at all, anyway; if the problem if just the en dash, you can assign a keyboard shortcut to that. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org |
#14
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![]() Hi Suzanne, My apologies... you are quite correct. I must not have begun typing the following word before deciding it didn't work. And seeing the two hyphens create an en dash, that just decided it for me. I don't often visit here but when I do I see your name and your help everywhere. Thank you very much for all that you do. I ended up recording a macro for the keystrokes that works perfectly. Thanks again. Don "Suzanne S. Barnhill" wrote: I am not in the habit of posting untested solutions. On my system, [space][hyphen][space] does become [space][en dash][space] as advertised, though not till after you finish typing the following word (that is, type some text followed by a space or punctuation. Although I don't think you can assign this particular combination to a keystroke, you can accomplish many things with AutoCorrect (see http://word.mvps.org/faqs/customizat...toCorrect.htm), and you can save any amount of text as an AutoText entry, and AutoText entries can be assigned keyboard shortcuts. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Don Ellis" wrote in message ... Hi Suzanne, I do have AutoFormat As You Type set but I think you'll find that you need to type [space][hyphen][hyphen][space] to get my en dash with bookend spaces, rather than [space][hyphen][space] as you suggest. |
#15
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It was a little confusing to me at first that two hyphens surrounded by
spaces produce a spaced en dash, whereas two hyphens without spaces produce an em dash without spaces, but, conveniently, these two results represent the usage in the U.S. (em dash) and U.K. (spaced en dash), so it works out nicely. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Don Ellis" wrote in message ... Hi Suzanne, My apologies... you are quite correct. I must not have begun typing the following word before deciding it didn't work. And seeing the two hyphens create an en dash, that just decided it for me. I don't often visit here but when I do I see your name and your help everywhere. Thank you very much for all that you do. I ended up recording a macro for the keystrokes that works perfectly. Thanks again. Don "Suzanne S. Barnhill" wrote: I am not in the habit of posting untested solutions. On my system, [space][hyphen][space] does become [space][en dash][space] as advertised, though not till after you finish typing the following word (that is, type some text followed by a space or punctuation. Although I don't think you can assign this particular combination to a keystroke, you can accomplish many things with AutoCorrect (see http://word.mvps.org/faqs/customizat...toCorrect.htm), and you can save any amount of text as an AutoText entry, and AutoText entries can be assigned keyboard shortcuts. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Don Ellis" wrote in message ... Hi Suzanne, I do have AutoFormat As You Type set but I think you'll find that you need to type [space][hyphen][hyphen][space] to get my en dash with bookend spaces, rather than [space][hyphen][space] as you suggest. |
#16
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Don,
Somewhere in the middle of this long thread you will find a post from me (a few hours old) where I tried to explain how you can install the select-sentence macro. Hope that will help you... -- Regards Lene Fredborg DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "Don Ellis" wrote: I try to avoid the mouse as much as possible. Is there a way to select a sentence or paragraph using just the keyboard? And how can I create a single keystroke that inserts these three keystrokes -- [space][en dash][space]? Thank you. Don |
#17
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![]() Hi Lene, Thanks very much... I would have missed it without your note. Thanks very much. I'm off to bed in Hong Kong right now but I'll certainly check it out tomorrow. (I just found it and scanned it quickly... thank you very much for your time, trouble and advice. I will report to class in the morning.) Cheers, Don "Lene Fredborg" wrote: Don, Somewhere in the middle of this long thread you will find a post from me (a few hours old) where I tried to explain how you can install the select-sentence macro. Hope that will help you... -- Regards Lene Fredborg DocTools - Denmark www.thedoctools.com |
#18
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Hi Lene,
I dont know exactly what you did to copy the macros and what went wrong. As a teacher, you can never know what mischief your students will get up to -- or what misconceptions are lurking in their untutored minds. My years of WordPerfect experience make me view macros as individual entities. What I didnt expect was to put two or more macros in a single file before saving. So I was creating my Sentence macro and saving. And then creating a Paragraph macro which automatically overwrote it. It was this sentence in your instructions that turned on the light... Copy the SelectCurrentParagraph macro from the newsgroup and paste it below the other macros. So I did. And now they both work. Thanks again for taking the time to explain all this. You may not get paid, but you have my undying appreciation... and thats no joke. Two things kept me from switching totally from WordPerfect to Word: 1) the Sentence/Paragraph keystrokes, and 2) Words awful handling of tables in versions before 2007. So I spent my days writing in WordPerfect, converting to Word, then bringing the document into Word for fine-tuning before sending it off to other Word users. Thats how much I liked WP. With your help getting over this initial speed bump, I may just focus on learning the quirks of Word now. (A task that would be simpler with a manual, so I suppose I should buy one, especially considering my disdain for online help files.) Again, thank you. Youve made a huge difference. Cheers, Don Thanks also to Jay, whose message I also missed. I think the problem is the time lag between someone's posting and the website's displaying. Once you scroll past an area with no new messages, you tend not to visit that area again. |
#19
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If you're going to be visiting this newsgroup often, you would find it much
more efficient to access it directly from the news server, reading it with an NNTP newsreader such as Outlook Express. This allows you to sort and search messages in a variety of ways, as well as to suppress the display of messages you've already read (so you see just the new posts). Best of all, posting is pretty much instantaneous. For instructions on how to set up OE to read these NGs, see http://www.insideoutlookexpress.com/...ommunities.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Don Ellis" wrote in message ... Hi Lene, I dont know exactly what you did to copy the macros and what went wrong. As a teacher, you can never know what mischief your students will get up to -- or what misconceptions are lurking in their untutored minds. My years of WordPerfect experience make me view macros as individual entities. What I didnt expect was to put two or more macros in a single file before saving. So I was creating my Sentence macro and saving. And then creating a Paragraph macro which automatically overwrote it. It was this sentence in your instructions that turned on the light... Copy the SelectCurrentParagraph macro from the newsgroup and paste it below the other macros. So I did. And now they both work. Thanks again for taking the time to explain all this. You may not get paid, but you have my undying appreciation... and thats no joke. Two things kept me from switching totally from WordPerfect to Word: 1) the Sentence/Paragraph keystrokes, and 2) Words awful handling of tables in versions before 2007. So I spent my days writing in WordPerfect, converting to Word, then bringing the document into Word for fine-tuning before sending it off to other Word users. Thats how much I liked WP. With your help getting over this initial speed bump, I may just focus on learning the quirks of Word now. (A task that would be simpler with a manual, so I suppose I should buy one, especially considering my disdain for online help files.) Again, thank you. Youve made a huge difference. Cheers, Don Thanks also to Jay, whose message I also missed. I think the problem is the time lag between someone's posting and the website's displaying. Once you scroll past an area with no new messages, you tend not to visit that area again. |
#20
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![]() Thanks, Suzanne... I'll have a look. Don "Suzanne S. Barnhill" wrote: If you're going to be visiting this newsgroup often, you would find it much more efficient to access it directly from the news server, reading it with an NNTP newsreader such as Outlook Express. This allows you to sort and search messages in a variety of ways, as well as to suppress the display of messages you've already read (so you see just the new posts). Best of all, posting is pretty much instantaneous. For instructions on how to set up OE to read these NGs, see http://www.insideoutlookexpress.com/...ommunities.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org |
#21
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![]() Hi Suzanne, Ok, all set up in Agent newsreader... leaving only the question: "Which of the 2294 newsgroups is this one?" I looked at all the groups that sounded relevant, but nothing leaps out as the one I should be subscribing to. Thank you. Don |
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