[matthewtec]

Is it possible to have the document be sorted by the headers?

For example, if I have a document with 10 "Heading 3" types separating the
document into sections. Is it possible to somehow have those 10 Headings be
sorted alphabetically, along with the text between them and the next header?



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[Suzanne S. Barnhill]

See http://word.mvps.org/FAQs/Formatting/UsingOLView.htm. Note that these
are headings, not headers.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"matthewtec" wrote in message
...

Is it possible to have the document be sorted by the headers?

For example, if I have a document with 10 "Heading 3" types separating the
document into sections. Is it possible to somehow have those 10 Headings
be
sorted alphabetically, along with the text between them and the next
header?



--
remove the "noSpam_" to email me.

[Hitch]

So, in other words, NO. The article to which you referred him doesn't have
any reference WHATSOEVER to alphabetical sorting of headings, just the normal
verbiage about how "wonderfully easy" it is to move headings with the click
of a button. I've wondered the same thing about automatic sorting myself, in
painfully lengthy legal documents with alphabetized definitions sections
(Level 2 headings) that go on for pages.

If anyone actually KNOWS THE ANSWER to this question, it would be nice to
know.
--
Hitch


"Suzanne S. Barnhill" wrote:

See http://word.mvps.org/FAQs/Formatting/UsingOLView.htm. Note that these
are headings, not headers.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"matthewtec" wrote in message
...

Is it possible to have the document be sorted by the headers?

For example, if I have a document with 10 "Heading 3" types separating the
document into sections. Is it possible to somehow have those 10 Headings
be
sorted alphabetically, along with the text between them and the next
header?



--
remove the "noSpam_" to email me.

[Suzanne S. Barnhill]

If you display just the headings you want to sort (hide the text under the
headings), you can select the headings and sort them alphabetically. The
associated text will go with them. I did not realize this simple fact was
not included in the article, which I had not reviewed recently.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Hitch" wrote in message
...
So, in other words, NO. The article to which you referred him doesn't
have
any reference WHATSOEVER to alphabetical sorting of headings, just the
normal
verbiage about how "wonderfully easy" it is to move headings with the
click
of a button. I've wondered the same thing about automatic sorting myself,
in
painfully lengthy legal documents with alphabetized definitions sections
(Level 2 headings) that go on for pages.

If anyone actually KNOWS THE ANSWER to this question, it would be nice to
know.
--
Hitch


"Suzanne S. Barnhill" wrote:

See http://word.mvps.org/FAQs/Formatting/UsingOLView.htm. Note that
these
are headings, not headers.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"matthewtec" wrote in message
...

Is it possible to have the document be sorted by the headers?

For example, if I have a document with 10 "Heading 3" types separating
the
document into sections. Is it possible to somehow have those 10
Headings
be
sorted alphabetically, along with the text between them and the next
header?



--
remove the "noSpam_" to email me.

[Hitch]

Sorry, Suzanne:

I do not understand to what, precisely, you are referring. Are you simply
restating that by limiting what (outline) level is displayed (e.g., only
Level 1 Headings), it's easy to manually MOVE the particular outline item
up/down into its proper alphabetical order by dragging it - in other words,
by eye and hand? Or are you saying that there is an automatic or automated
sort mechanism that Matthew and I are not seeing, in Word 2003? He and I are
both looking for a method by which one would select a series of headings (and
associated body text content) and then sort alphabetically automatically, not
manually. I already know, as I'm sure he does, that you can easily
drag-n-drop headings and the associated content in Outline view, either
up/down or horizontally, for that matter. Is there an automated method I am
not seeing?

Thanks,
--
Hitch


"Suzanne S. Barnhill" wrote:

If you display just the headings you want to sort (hide the text under the
headings), you can select the headings and sort them alphabetically. The
associated text will go with them. I did not realize this simple fact was
not included in the article, which I had not reviewed recently.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Hitch" wrote in message
...
So, in other words, NO. The article to which you referred him doesn't
have
any reference WHATSOEVER to alphabetical sorting of headings, just the
normal
verbiage about how "wonderfully easy" it is to move headings with the
click
of a button. I've wondered the same thing about automatic sorting myself,
in
painfully lengthy legal documents with alphabetized definitions sections
(Level 2 headings) that go on for pages.

If anyone actually KNOWS THE ANSWER to this question, it would be nice to
know.
--
Hitch


"Suzanne S. Barnhill" wrote:

See http://word.mvps.org/FAQs/Formatting/UsingOLView.htm. Note that
these
are headings, not headers.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"matthewtec" wrote in message
...

Is it possible to have the document be sorted by the headers?

For example, if I have a document with 10 "Heading 3" types separating
the
document into sections. Is it possible to somehow have those 10
Headings
be
sorted alphabetically, along with the text between them and the next
header?



--
remove the "noSpam_" to email me.

[Hitch]

Matthew:

I figured it out. Collapse the outline to the desired level (Level 2 or 3,
whatever). Select the headings you want to sort. Click on "Table" on the
menu bar, "Sort," and then select your options from the Sort options box. I
used "paragraph" and it worked a treat, moving all of the associated body
text with the headings into alphabetical order. (No, I wouldn't have looked
under "table," either, but I was getting desperate, so I tried it on a dummy
practice file and it worked).

You don't HAVE to collapse the outline for this to work, but it makes it
easier.


Hope this helps you,


--
Hitch


"matthewtec" wrote:


Is it possible to have the document be sorted by the headers?

For example, if I have a document with 10 "Heading 3" types separating the
document into sections. Is it possible to somehow have those 10 Headings be
sorted alphabetically, along with the text between them and the next header?



--
remove the "noSpam_" to email me.

[Suzanne S. Barnhill]

I hadn't realized you didn't know how to sort text at all. I'm glad you got
there in the end.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Hitch" wrote in message
news
Matthew:

I figured it out. Collapse the outline to the desired level (Level 2 or
3,
whatever). Select the headings you want to sort. Click on "Table" on the
menu bar, "Sort," and then select your options from the Sort options box.
I
used "paragraph" and it worked a treat, moving all of the associated body
text with the headings into alphabetical order. (No, I wouldn't have
looked
under "table," either, but I was getting desperate, so I tried it on a
dummy
practice file and it worked).

You don't HAVE to collapse the outline for this to work, but it makes it
easier.


Hope this helps you,


--
Hitch


"matthewtec" wrote:


Is it possible to have the document be sorted by the headers?

For example, if I have a document with 10 "Heading 3" types separating
the
document into sections. Is it possible to somehow have those 10
Headings be
sorted alphabetically, along with the text between them and the next
header?



--
remove the "noSpam_" to email me.