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#1
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Converting formatted text to table
Word 2003 under Win XP.
I have created an interview protocol as text which I would now like to convert to a table. The protocol consists of a series of numbered questions--using an uncomplicated number style in a template. In a test document I proceeded as follows: Table|Convert|Text to Table, leaving me with a one column table. I then added a second column to the left. To my surprise all the (empty) cells in that new column got a number, and all the cells got numbered in sequence. Thus my original item numbered one (in the 2nd column) became 2, the empty cell to its left got a number 1, below that 3, and to 3's right, the former item 2, now numbered 4 (if that makes sense). I went through the newly created column and deleted all the numbers, whereupon the table took on the form I wanted, and the items resumed their original numbering. Two questions: Does anyone know why this happened? And is the resulting document (particularly this table) likely to be stable? I'd as soon abandon the conversion if there are likely to be problems. Thanks to any and all for help. Tom |
#2
Posted to microsoft.public.word.tables
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Converting formatted text to table
When you added a column, it took on the formatting of the existing one,
which included numbers. You could easily have selected either column and clicked the Numbering button to turn the numbering off, or, if you were using a specific numbered style in the second column, applied a different style (Normal, say) to the first column. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Tom Smith" tomDOTsmith68AT@verizonDOTnet wrote in message ... Word 2003 under Win XP. I have created an interview protocol as text which I would now like to convert to a table. The protocol consists of a series of numbered questions--using an uncomplicated number style in a template. In a test document I proceeded as follows: Table|Convert|Text to Table, leaving me with a one column table. I then added a second column to the left. To my surprise all the (empty) cells in that new column got a number, and all the cells got numbered in sequence. Thus my original item numbered one (in the 2nd column) became 2, the empty cell to its left got a number 1, below that 3, and to 3's right, the former item 2, now numbered 4 (if that makes sense). I went through the newly created column and deleted all the numbers, whereupon the table took on the form I wanted, and the items resumed their original numbering. Two questions: Does anyone know why this happened? And is the resulting document (particularly this table) likely to be stable? I'd as soon abandon the conversion if there are likely to be problems. Thanks to any and all for help. Tom |
#3
Posted to microsoft.public.word.tables
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Converting formatted text to table
According to my experience, what you have seen is normal Word behaviour (i.e.
it is unlikely that it will cause the table to be unstable). When you insert a column (to the left or to the right), Word seems to follow these rules: Each cell in the new column will be applied the same paragraph style as the first paragraph in the cell immediately to the right - if there is no cell to the right, the style of the cell to the left will be used. In case of numbering, the numbering first goes across a row, then down. -- Regards Lene Fredborg DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "Tom Smith" wrote: Word 2003 under Win XP. I have created an interview protocol as text which I would now like to convert to a table. The protocol consists of a series of numbered questions--using an uncomplicated number style in a template. In a test document I proceeded as follows: Table|Convert|Text to Table, leaving me with a one column table. I then added a second column to the left. To my surprise all the (empty) cells in that new column got a number, and all the cells got numbered in sequence. Thus my original item numbered one (in the 2nd column) became 2, the empty cell to its left got a number 1, below that 3, and to 3's right, the former item 2, now numbered 4 (if that makes sense). I went through the newly created column and deleted all the numbers, whereupon the table took on the form I wanted, and the items resumed their original numbering. Two questions: Does anyone know why this happened? And is the resulting document (particularly this table) likely to be stable? I'd as soon abandon the conversion if there are likely to be problems. Thanks to any and all for help. Tom |
#4
Posted to microsoft.public.word.tables
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Converting formatted text to table
Thanks Suzanne and Lene for your helpful information. I was away for a
couple of days and didn't have time to thank you both earlier. Tom "Lene Fredborg" wrote in message ... According to my experience, what you have seen is normal Word behaviour (i.e. it is unlikely that it will cause the table to be unstable). When you insert a column (to the left or to the right), Word seems to follow these rules: Each cell in the new column will be applied the same paragraph style as the first paragraph in the cell immediately to the right - if there is no cell to the right, the style of the cell to the left will be used. In case of numbering, the numbering first goes across a row, then down. -- Regards Lene Fredborg DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "Tom Smith" wrote: Word 2003 under Win XP. I have created an interview protocol as text which I would now like to convert to a table. The protocol consists of a series of numbered questions--using an uncomplicated number style in a template. In a test document I proceeded as follows: Table|Convert|Text to Table, leaving me with a one column table. I then added a second column to the left. To my surprise all the (empty) cells in that new column got a number, and all the cells got numbered in sequence. Thus my original item numbered one (in the 2nd column) became 2, the empty cell to its left got a number 1, below that 3, and to 3's right, the former item 2, now numbered 4 (if that makes sense). I went through the newly created column and deleted all the numbers, whereupon the table took on the form I wanted, and the items resumed their original numbering. Two questions: Does anyone know why this happened? And is the resulting document (particularly this table) likely to be stable? I'd as soon abandon the conversion if there are likely to be problems. Thanks to any and all for help. Tom |
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