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#1
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reference list - not a toc
I posted this question yesteday and received a response (thanks suzanne).
Unfortunatly, it didn't answer my question so i'll try to be more clear. I have a table of contents that is working perfectly - i don't need any help with it. I am using heading styles to create the toc. In additionto the toc, i want to automatically search the document and have it make a list of all the jobs that have concrete work. then make a list of all the jobs that have bridgework, etc. since some of the jobs have both, they would be listd under each heading. (see example of what I am looking for below) thanks for any wisdom you can provide. my original question below: I am working on a document that lists the qualifications of a construction company with descriptions for each job. Each job description lists the types of work done (concrete, pipe, bridgework, etc.) I have a table of contents, but I want to insert a table with page numbers based on the types of work. For example, Bridgework sunnyside job - page 17 prairie job - page 42 Concrete sunnyside job - page 17 moser job - page 23 I want it to be able to update as new jobs are added . . . Do I want too much or is there a way to do this? I am pretty familiar with word and table of contents, but can't figure out how to do this. Thanks for your help. |
#2
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reference list - not a toc
Could you use an index for this?
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Cheryl" wrote in message ... I posted this question yesteday and received a response (thanks suzanne). Unfortunatly, it didn't answer my question so i'll try to be more clear. I have a table of contents that is working perfectly - i don't need any help with it. I am using heading styles to create the toc. In additionto the toc, i want to automatically search the document and have it make a list of all the jobs that have concrete work. then make a list of all the jobs that have bridgework, etc. since some of the jobs have both, they would be listd under each heading. (see example of what I am looking for below) thanks for any wisdom you can provide. my original question below: I am working on a document that lists the qualifications of a construction company with descriptions for each job. Each job description lists the types of work done (concrete, pipe, bridgework, etc.) I have a table of contents, but I want to insert a table with page numbers based on the types of work. For example, Bridgework sunnyside job - page 17 prairie job - page 42 Concrete sunnyside job - page 17 moser job - page 23 I want it to be able to update as new jobs are added . . . Do I want too much or is there a way to do this? I am pretty familiar with word and table of contents, but can't figure out how to do this. Thanks for your help. |
#3
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reference list - not a toc
Cheryl:
Have you considered TC fields? They're like index entry fields, but you insert entries that you want to appear in a TOC. They're in the Help. Bear -- Windows XP, Word 2000 "" wrote: I posted this question yesteday and received a response (thanks suzanne). Unfortunatly, it didn't answer my question so i'll try to be more clear. I have a table of contents that is working perfectly - i don't need any help with it. I am using heading styles to create the toc. In additionto the toc, i want to automatically search the document and have it make a list of all the jobs that have concrete work. then make a list of all the jobs that have bridgework, etc. since some of the jobs have both, they would be listd under each heading. (see example of what I am looking for below) thanks for any wisdom you can provide. my original question below: I am working on a document that lists the qualifications of a construction company with descriptions for each job. Each job description lists the types of work done (concrete, pipe, bridgework, etc.) I have a table of contents, but I want to insert a table with page numbers based on the types of work. For example, Bridgework sunnyside job - page 17 prairie job - page 42 Concrete sunnyside job - page 17 moser job - page 23 I want it to be able to update as new jobs are added . . . Do I want too much or is there a way to do this? I am pretty familiar with word and table of contents, but can't figure out how to do this. Thanks for your help. |
#4
Posted to microsoft.public.word.docmanagement
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reference list - not a toc
Hi Cheryl,
There is a mechanism, one that's rarely used any more, that will let you get what you need. Besides a table of contents built from header styles, you can have additional tables of contents -- as many as you want -- built from TC fields. The basic mechanics are covered in one of Suzanne's articles, http://sbarnhill.mvps.org/WordFAQs/TOCTips.htm, in the section on "TOC entries that don't appear in the document". The part that will make your tables work -- assuming you need no more than about 50 tables -- is the "table identifier" mentioned at the end of that section. Choose a single character to represent each type of work (for example, B for bridgework, C for concrete work). The Alt+Shift+O dialog shown in the article allows you to choose only upper case letters, but you can enter the field code manually or edit a field code after inserting it from the dialog. The table identifier follows the \f switch in the field code. Upper and lower case letters are considered the same, but you can also use single digits or most of the punctuation marks. (What the article and the Help topics don't say is that if you enter more than one character in the switch, only the first one counts.) Insert a separate TC field for each job using each kind of work. For the examples you gave, you would need four TC fields: on page 17: { TC "sunnyside job" \f B } { TC "sunnyside job" \f C } on page 23: { TC "moser job" \f C } on page 42: { TC "prairie job" \f B } Then insert one table of contents for each kind of work, using the corresponding \f switch in its code. Omit any switches that would collect entries by style or outline level (if you use the Table of Contents dialog, click Options and uncheck "Styles" and "Outline levels", leaving only "Table entry fields" checked; if you copy another TOC field, remove any \l, \n, or \o switches and their values). In your example, the codes could be as simple as Bridgework { TOC \f B } Concrete { TOC \f C } One more thing to be aware of: TC fields are automatically formatted as Hidden text, so you should turn on nonprinting characters with the ¶ button (or at least go to Tools Options View and check "Hidden") while you're inserting them, lest they suddenly disappear as soon as you type the characters TC inside the field braces. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Cheryl wrote: I posted this question yesteday and received a response (thanks suzanne). Unfortunatly, it didn't answer my question so i'll try to be more clear. I have a table of contents that is working perfectly - i don't need any help with it. I am using heading styles to create the toc. In additionto the toc, i want to automatically search the document and have it make a list of all the jobs that have concrete work. then make a list of all the jobs that have bridgework, etc. since some of the jobs have both, they would be listd under each heading. (see example of what I am looking for below) thanks for any wisdom you can provide. my original question below: I am working on a document that lists the qualifications of a construction company with descriptions for each job. Each job description lists the types of work done (concrete, pipe, bridgework, etc.) I have a table of contents, but I want to insert a table with page numbers based on the types of work. For example, Bridgework sunnyside job - page 17 prairie job - page 42 Concrete sunnyside job - page 17 moser job - page 23 I want it to be able to update as new jobs are added . . . Do I want too much or is there a way to do this? I am pretty familiar with word and table of contents, but can't figure out how to do this. Thanks for your help. |
#5
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reference list - not a toc
THANK YOU SO MUCH!!!!
I think this is going to work. Cheryl who no longer believes she is a Word Expert |
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