[mscertified]

My terminology may be a bit off as I'm not a heavy Word user. I have to
modify some text in a form. Whenever I click on a word several words get
selected. I only need to italicize two of the words, but cannot see any way
to just select those words? Somehow a series of words is 'connected'. They
appear grayed in the form. How do I get around this? There may be macros
involved as parts of the form are 'protected' but not the bit I want to
change (I don't think).

Thanks.

[Lene Fredborg]

It sounds as if the text is part of a macrobutton field. Try this:
While the text is selected, press Shift+F9 - this toggles the field codes so
that you see the code of the field instead of the result of the field. Do you
now see something like the following?:

{ MacroButton NoMacro [the text you see as the field result] }

If that is correct, select the words you want to italicize and apply italic.
Press Shift+F9 to toggle field codes again (select the field and press F9 to
update the field if it does not automatically display your changes).

Shift+F9 toggles the field codes of selected fields. Alt+F9 toggles the
field codes of all fields in the document.

--
Regards
Lene Fredborg
DocTools - Denmark
www.thedoctools.com
Document automation - add-ins, macros and templates for Microsoft Word


"mscertified" wrote:

My terminology may be a bit off as I'm not a heavy Word user. I have to
modify some text in a form. Whenever I click on a word several words get
selected. I only need to italicize two of the words, but cannot see any way
to just select those words? Somehow a series of words is 'connected'. They
appear grayed in the form. How do I get around this? There may be macros
involved as parts of the form are 'protected' but not the bit I want to
change (I don't think).

Thanks.

[mscertified]

Thanks for the response.
When I press Shift-F9, all of the highlighted text disappears to be replaced
by {FORMTEXT } so there is still no way for me to work on individual words.
Some of the text was entered by me so obviously it got merged with something
else it should not have. Is there any way to get rid of this and just have it
revert back to normal text that can be edited?

Thanks.

"Lene Fredborg" wrote:

It sounds as if the text is part of a macrobutton field. Try this:
While the text is selected, press Shift+F9 - this toggles the field codes so
that you see the code of the field instead of the result of the field. Do you
now see something like the following?:

{ MacroButton NoMacro [the text you see as the field result] }

If that is correct, select the words you want to italicize and apply italic.
Press Shift+F9 to toggle field codes again (select the field and press F9 to
update the field if it does not automatically display your changes).

Shift+F9 toggles the field codes of selected fields. Alt+F9 toggles the
field codes of all fields in the document.

--
Regards
Lene Fredborg
DocTools - Denmark
www.thedoctools.com
Document automation - add-ins, macros and templates for Microsoft Word


"mscertified" wrote:

My terminology may be a bit off as I'm not a heavy Word user. I have to
modify some text in a form. Whenever I click on a word several words get
selected. I only need to italicize two of the words, but cannot see any way
to just select those words? Somehow a series of words is 'connected'. They
appear grayed in the form. How do I get around this? There may be macros
involved as parts of the form are 'protected' but not the bit I want to
change (I don't think).

Thanks.

[Suzanne S. Barnhill]

You are filling in a protected form. That's the way form fields work. You
could unlink all the text with Ctrl+Shift+F9, but I'm not sure there's any
guarantee that you wouldn't lose data.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"mscertified" wrote in message
...
Thanks for the response.
When I press Shift-F9, all of the highlighted text disappears to be
replaced
by {FORMTEXT } so there is still no way for me to work on individual
words.
Some of the text was entered by me so obviously it got merged with
something
else it should not have. Is there any way to get rid of this and just have
it
revert back to normal text that can be edited?

Thanks.

"Lene Fredborg" wrote:

It sounds as if the text is part of a macrobutton field. Try this:
While the text is selected, press Shift+F9 - this toggles the field
codes so
that you see the code of the field instead of the result of the field.
Do you
now see something like the following?:

{ MacroButton NoMacro [the text you see as the field result] }

If that is correct, select the words you want to italicize and apply
italic.
Press Shift+F9 to toggle field codes again (select the field and press
F9 to
update the field if it does not automatically display your changes).

Shift+F9 toggles the field codes of selected fields. Alt+F9 toggles the
field codes of all fields in the document.

--
Regards
Lene Fredborg
DocTools - Denmark
www.thedoctools.com
Document automation - add-ins, macros and templates for Microsoft Word


"mscertified" wrote:

My terminology may be a bit off as I'm not a heavy Word user. I have
to
modify some text in a form. Whenever I click on a word several words
get
selected. I only need to italicize two of the words, but cannot see
any way
to just select those words? Somehow a series of words is 'connected'.
They
appear grayed in the form. How do I get around this? There may be
macros
involved as parts of the form are 'protected' but not the bit I want
to
change (I don't think).

Thanks.

[Lene Fredborg]

Additional comments:
Since the field is a FORMTEXT field, it is in a protected section - form
fields must be in protected sections in order to work. On the other hand, a
macrobutton field in an unprotected section would behave as you described
first.

The original text of the field has been inserted as the default text of the
FORMTEXT field and you cannot format individual words separately. If you
double-click the field while the document is _unprotected_, you will see the
original text in the "Default text" field of the Text Form Field Options
dialog box and you can edit the default text from there.

If you unlink the text (Ctrl+Shift+F9) as Suzanne suggested, you will have
to insert that part of the document in a separate, _unprotected_ section in
order for users to be able to edit the text. Users would then also be able to
edit any other text in the unprotected section. If the text is supposed to be
totally replaced by text the user enters, you could insert it in a
macrobutton field so that the user can select all the text with a single
click or by pressing F11.

I don't know how complex your form is but maybe you will make life easier
for the users if you keep the FORMTEXT field so that all the places the user
is supposed to edit behave in the same way.

--
Regards
Lene Fredborg
DocTools - Denmark
www.thedoctools.com
Document automation - add-ins, macros and templates for Microsoft Word


"Suzanne S. Barnhill" wrote:

You are filling in a protected form. That's the way form fields work. You
could unlink all the text with Ctrl+Shift+F9, but I'm not sure there's any
guarantee that you wouldn't lose data.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"mscertified" wrote in message
...
Thanks for the response.
When I press Shift-F9, all of the highlighted text disappears to be
replaced
by {FORMTEXT } so there is still no way for me to work on individual
words.
Some of the text was entered by me so obviously it got merged with
something
else it should not have. Is there any way to get rid of this and just have
it
revert back to normal text that can be edited?

Thanks.

"Lene Fredborg" wrote:

It sounds as if the text is part of a macrobutton field. Try this:
While the text is selected, press Shift+F9 - this toggles the field
codes so
that you see the code of the field instead of the result of the field.
Do you
now see something like the following?:

{ MacroButton NoMacro [the text you see as the field result] }

If that is correct, select the words you want to italicize and apply
italic.
Press Shift+F9 to toggle field codes again (select the field and press
F9 to
update the field if it does not automatically display your changes).

Shift+F9 toggles the field codes of selected fields. Alt+F9 toggles the
field codes of all fields in the document.

--
Regards
Lene Fredborg
DocTools - Denmark
www.thedoctools.com
Document automation - add-ins, macros and templates for Microsoft Word


"mscertified" wrote:

My terminology may be a bit off as I'm not a heavy Word user. I have
to
modify some text in a form. Whenever I click on a word several words
get
selected. I only need to italicize two of the words, but cannot see
any way
to just select those words? Somehow a series of words is 'connected'.
They
appear grayed in the form. How do I get around this? There may be
macros
involved as parts of the form are 'protected' but not the bit I want
to
change (I don't think).

Thanks.

[mscertified]

Oh my god! How complex.
This is just my copy of the form and will never be used by anyone else.
There is no need for anything protected in this section as it is for
freeform user entered text. But unfortunately now I cannot format it the way
I want.

Thanks anyway.

"Lene Fredborg" wrote:

Additional comments:
Since the field is a FORMTEXT field, it is in a protected section - form
fields must be in protected sections in order to work. On the other hand, a
macrobutton field in an unprotected section would behave as you described
first.

The original text of the field has been inserted as the default text of the
FORMTEXT field and you cannot format individual words separately. If you
double-click the field while the document is _unprotected_, you will see the
original text in the "Default text" field of the Text Form Field Options
dialog box and you can edit the default text from there.

If you unlink the text (Ctrl+Shift+F9) as Suzanne suggested, you will have
to insert that part of the document in a separate, _unprotected_ section in
order for users to be able to edit the text. Users would then also be able to
edit any other text in the unprotected section. If the text is supposed to be
totally replaced by text the user enters, you could insert it in a
macrobutton field so that the user can select all the text with a single
click or by pressing F11.

I don't know how complex your form is but maybe you will make life easier
for the users if you keep the FORMTEXT field so that all the places the user
is supposed to edit behave in the same way.

--
Regards
Lene Fredborg
DocTools - Denmark
www.thedoctools.com
Document automation - add-ins, macros and templates for Microsoft Word


"Suzanne S. Barnhill" wrote:

You are filling in a protected form. That's the way form fields work. You
could unlink all the text with Ctrl+Shift+F9, but I'm not sure there's any
guarantee that you wouldn't lose data.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"mscertified" wrote in message
...
Thanks for the response.
When I press Shift-F9, all of the highlighted text disappears to be
replaced
by {FORMTEXT } so there is still no way for me to work on individual
words.
Some of the text was entered by me so obviously it got merged with
something
else it should not have. Is there any way to get rid of this and just have
it
revert back to normal text that can be edited?

Thanks.

"Lene Fredborg" wrote:

It sounds as if the text is part of a macrobutton field. Try this:
While the text is selected, press Shift+F9 - this toggles the field
codes so
that you see the code of the field instead of the result of the field.
Do you
now see something like the following?:

{ MacroButton NoMacro [the text you see as the field result] }

If that is correct, select the words you want to italicize and apply
italic.
Press Shift+F9 to toggle field codes again (select the field and press
F9 to
update the field if it does not automatically display your changes).

Shift+F9 toggles the field codes of selected fields. Alt+F9 toggles the
field codes of all fields in the document.

--
Regards
Lene Fredborg
DocTools - Denmark
www.thedoctools.com
Document automation - add-ins, macros and templates for Microsoft Word


"mscertified" wrote:

My terminology may be a bit off as I'm not a heavy Word user. I have
to
modify some text in a form. Whenever I click on a word several words
get
selected. I only need to italicize two of the words, but cannot see
any way
to just select those words? Somehow a series of words is 'connected'.
They
appear grayed in the form. How do I get around this? There may be
macros
involved as parts of the form are 'protected' but not the bit I want
to
change (I don't think).

Thanks.