When I open a Word doc here, it normally opens with the Reviewing
bar showing "Final". However, we had an incident where a doc was
opened and PDFed, without realising the doc was displaying "Final
Showing Markup", and all comments in the doc were included in the
PDF (not good).

Can anyone explain the behaviour of this bar, and how I might
add a macro to the template to ensure docs _always_ open in
"Final" mode?

Thanks,

P.

The whole point of their opening in Final Showing Markup is to alert you to
the fact that they contain tracked changes. If you really want to disable
this helpful feature, see Tools | Options | Security.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Paul Moloney" wrote in message
...
When I open a Word doc here, it normally opens with the Reviewing
bar showing "Final". However, we had an incident where a doc was
opened and PDFed, without realising the doc was displaying "Final
Showing Markup", and all comments in the doc were included in the
PDF (not good).

Can anyone explain the behaviour of this bar, and how I might
add a macro to the template to ensure docs _always_ open in
"Final" mode?

Thanks,

P.

"Suzanne S. Barnhill" wrote in message
...

The whole point of their opening in Final Showing Markup is to alert you
to
the fact that they contain tracked changes. If you really want to disable
this helpful feature, see Tools | Options | Security.

We check our documents into a repository using Subversion,
so we tend to diff between repository versions to see differences.
And since our documentation are constantly changing, we don't
really need this alert. I just recorded a little macro excerpt to include
in the autoopen() macro to ensure that the doc always initially views as
"Final":

' This next section makes sure that the document is
' in Print view and with no comments/revisions shown,
' so that they're not accidentally included in any PDF

If ActiveWindow.View.SplitSpecial = wdPaneNone Then
ActiveWindow.ActivePane.View.Type = wdPrintView
Else
ActiveWindow.View.Type = wdPrintView
End If

With ActiveWindow.View
.ShowRevisionsAndComments = False
.RevisionsView = wdRevisionsViewFinal
End With

P.