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#1
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printing emailed word documents
I work at home doing typing, occasionally if I send a document with tables to
someone via email it misses parts of the table off, also I check that something will fit on a page in print preview but then when he gets it it may go over the page. Any suggestions - it's driving me nuts! -- Fran |
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#2
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printing emailed word documents
How are you sending it? As an attachment? Or as email content? If the
latter, then a lot would depend on how the recipients choose to view email. For example, I receive many emails containing formatting, but I never see that formatting, because I choose to view all incoming email as plain text. On the other hand, if you're attaching a Word document, then the recipient should see what you see... with a few caveats. The most important aviate, with respect to printing, is that the recipient probably doesn't have the same printer you have. What might work fine for you, given your default printer, might not work or look the same on your correspondent's printer. Laser versus inkjet printer differences make a big difference, since the non-printable area on the former often is larger than that on the former. When I send something to someone else, and maintaining the same printed version is important, I'll send it as a pdf. If that's not possible for some reason, you could at the very least lie to your computer and set up the same printer your recipient uses. Even that, however, is not guarantee, as you might be using a different operating system and/or a different version of the printer driver. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Fran" wrote in message ... I work at home doing typing, occasionally if I send a document with tables to someone via email it misses parts of the table off, also I check that something will fit on a page in print preview but then when he gets it it may go over the page. Any suggestions - it's driving me nuts! -- Fran |
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#3
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printing emailed word documents
Also note that with tables specifically there is an issue if one of the
users has a version earlier than Word 2003 (or maybe 2002). If a table is wrapped, it can be broken across pages in Word 2003 (and maybe 2002) but not in Word 2000 (and maybe 2002), so if a wrapped table exceeds one page, it will be cut off at the bottom. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Herb Tyson [MVP]" wrote in message ... How are you sending it? As an attachment? Or as email content? If the latter, then a lot would depend on how the recipients choose to view email. For example, I receive many emails containing formatting, but I never see that formatting, because I choose to view all incoming email as plain text. On the other hand, if you're attaching a Word document, then the recipient should see what you see... with a few caveats. The most important aviate, with respect to printing, is that the recipient probably doesn't have the same printer you have. What might work fine for you, given your default printer, might not work or look the same on your correspondent's printer. Laser versus inkjet printer differences make a big difference, since the non-printable area on the former often is larger than that on the former. When I send something to someone else, and maintaining the same printed version is important, I'll send it as a pdf. If that's not possible for some reason, you could at the very least lie to your computer and set up the same printer your recipient uses. Even that, however, is not guarantee, as you might be using a different operating system and/or a different version of the printer driver. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Fran" wrote in message ... I work at home doing typing, occasionally if I send a document with tables to someone via email it misses parts of the table off, also I check that something will fit on a page in print preview but then when he gets it it may go over the page. Any suggestions - it's driving me nuts! -- Fran |
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#4
Posted to microsoft.public.word.pagelayout
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printing emailed word documents
Both your replies have been very helpful, I think I may have both problems, I
did wonder if it might be because they had a different printer to me. Also the word version being different is highly likely - are there any cures for either of these problems, I did read Herb's reply about 'lying' to my computer, any more help would be greatly appreciated. Thanks -- Fran "Suzanne S. Barnhill" wrote: Also note that with tables specifically there is an issue if one of the users has a version earlier than Word 2003 (or maybe 2002). If a table is wrapped, it can be broken across pages in Word 2003 (and maybe 2002) but not in Word 2000 (and maybe 2002), so if a wrapped table exceeds one page, it will be cut off at the bottom. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Herb Tyson [MVP]" wrote in message ... How are you sending it? As an attachment? Or as email content? If the latter, then a lot would depend on how the recipients choose to view email. For example, I receive many emails containing formatting, but I never see that formatting, because I choose to view all incoming email as plain text. On the other hand, if you're attaching a Word document, then the recipient should see what you see... with a few caveats. The most important aviate, with respect to printing, is that the recipient probably doesn't have the same printer you have. What might work fine for you, given your default printer, might not work or look the same on your correspondent's printer. Laser versus inkjet printer differences make a big difference, since the non-printable area on the former often is larger than that on the former. When I send something to someone else, and maintaining the same printed version is important, I'll send it as a pdf. If that's not possible for some reason, you could at the very least lie to your computer and set up the same printer your recipient uses. Even that, however, is not guarantee, as you might be using a different operating system and/or a different version of the printer driver. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Fran" wrote in message ... I work at home doing typing, occasionally if I send a document with tables to someone via email it misses parts of the table off, also I check that something will fit on a page in print preview but then when he gets it it may go over the page. Any suggestions - it's driving me nuts! -- Fran |
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#5
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printing emailed word documents
Unless they have a need to edit what you're sending, it's hard to argue with
the predictability and replicability of pdfs. There are a number of cheap/free solutions, if you don't have Adobe Acrobat (or Office 2007, which can create pdfs using a free download). -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Fran" wrote in message ... Both your replies have been very helpful, I think I may have both problems, I did wonder if it might be because they had a different printer to me. Also the word version being different is highly likely - are there any cures for either of these problems, I did read Herb's reply about 'lying' to my computer, any more help would be greatly appreciated. Thanks -- Fran "Suzanne S. Barnhill" wrote: Also note that with tables specifically there is an issue if one of the users has a version earlier than Word 2003 (or maybe 2002). If a table is wrapped, it can be broken across pages in Word 2003 (and maybe 2002) but not in Word 2000 (and maybe 2002), so if a wrapped table exceeds one page, it will be cut off at the bottom. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Herb Tyson [MVP]" wrote in message ... How are you sending it? As an attachment? Or as email content? If the latter, then a lot would depend on how the recipients choose to view email. For example, I receive many emails containing formatting, but I never see that formatting, because I choose to view all incoming email as plain text. On the other hand, if you're attaching a Word document, then the recipient should see what you see... with a few caveats. The most important aviate, with respect to printing, is that the recipient probably doesn't have the same printer you have. What might work fine for you, given your default printer, might not work or look the same on your correspondent's printer. Laser versus inkjet printer differences make a big difference, since the non-printable area on the former often is larger than that on the former. When I send something to someone else, and maintaining the same printed version is important, I'll send it as a pdf. If that's not possible for some reason, you could at the very least lie to your computer and set up the same printer your recipient uses. Even that, however, is not guarantee, as you might be using a different operating system and/or a different version of the printer driver. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Fran" wrote in message ... I work at home doing typing, occasionally if I send a document with tables to someone via email it misses parts of the table off, also I check that something will fit on a page in print preview but then when he gets it it may go over the page. Any suggestions - it's driving me nuts! -- Fran |
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#6
Posted to microsoft.public.word.pagelayout
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printing emailed word documents
If you have a version that permits it, check whether you can set the
Compatibility Option to allow wrapped tables to break across pages. Or make the table In Line With Text (no wrapping). See also http://word.mvps.org/FAQs/Formatting...sDontPrint.htm and http://word.mvps.org/FAQs/Formatting/TextReflow.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Fran" wrote in message ... Both your replies have been very helpful, I think I may have both problems, I did wonder if it might be because they had a different printer to me. Also the word version being different is highly likely - are there any cures for either of these problems, I did read Herb's reply about 'lying' to my computer, any more help would be greatly appreciated. Thanks -- Fran "Suzanne S. Barnhill" wrote: Also note that with tables specifically there is an issue if one of the users has a version earlier than Word 2003 (or maybe 2002). If a table is wrapped, it can be broken across pages in Word 2003 (and maybe 2002) but not in Word 2000 (and maybe 2002), so if a wrapped table exceeds one page, it will be cut off at the bottom. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Herb Tyson [MVP]" wrote in message ... How are you sending it? As an attachment? Or as email content? If the latter, then a lot would depend on how the recipients choose to view email. For example, I receive many emails containing formatting, but I never see that formatting, because I choose to view all incoming email as plain text. On the other hand, if you're attaching a Word document, then the recipient should see what you see... with a few caveats. The most important aviate, with respect to printing, is that the recipient probably doesn't have the same printer you have. What might work fine for you, given your default printer, might not work or look the same on your correspondent's printer. Laser versus inkjet printer differences make a big difference, since the non-printable area on the former often is larger than that on the former. When I send something to someone else, and maintaining the same printed version is important, I'll send it as a pdf. If that's not possible for some reason, you could at the very least lie to your computer and set up the same printer your recipient uses. Even that, however, is not guarantee, as you might be using a different operating system and/or a different version of the printer driver. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Fran" wrote in message ... I work at home doing typing, occasionally if I send a document with tables to someone via email it misses parts of the table off, also I check that something will fit on a page in print preview but then when he gets it it may go over the page. Any suggestions - it's driving me nuts! -- Fran |
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