[ctc]

How do I configure Word to include an outlook contacts business name on the
envelope when using the insert address button in the Envelopes and Labels
window?

Only the contacts name and address print, not the business name.

[Graham Mayor]

Up to Word 2003 at least saving the following as an autotext entry called
AddressLayout usually works

{PR_GIVEN_NAME PR_SURNAME
}{PR_COMPANY_NAME
}{PR_POSTAL_ADDRESS}



(copy and paste from here!)



A more reliable and flexible method is to use an envelope template to pull
the data from Outlook. There are samples you can download from my web site
based on http://www.gmayor.com/Macrobutton.htm


--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



ctc wrote:
How do I configure Word to include an outlook contacts business name
on the envelope when using the insert address button in the Envelopes
and Labels window?

Only the contacts name and address print, not the business name.

[ctc]

Unfortunately, while in the Envelopes and Labels window, Word is greyed out
and inactive in the background until the user closes that window. No autotext
entries are available for use.

"Graham Mayor" wrote:

Up to Word 2003 at least saving the following as an autotext entry called
AddressLayout usually works

{PR_GIVEN_NAME PR_SURNAME
}{PR_COMPANY_NAME
}{PR_POSTAL_ADDRESS}



(copy and paste from here!)



A more reliable and flexible method is to use an envelope template to pull
the data from Outlook. There are samples you can download from my web site
based on http://www.gmayor.com/Macrobutton.htm


--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



ctc wrote:
How do I configure Word to include an outlook contacts business name
on the envelope when using the insert address button in the Envelopes
and Labels window?

Only the contacts name and address print, not the business name.

[Graham Mayor]

You don't use the autotext entry in the envelope/labels window (though you
can type autotext names and press F3 to activate). You create the autotext
in an ordinary document and save it. The presence of the entry AddressLayout
causes envelopes to be formatted to that layout .... usually.


--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


ctc wrote:
Unfortunately, while in the Envelopes and Labels window, Word is
greyed out and inactive in the background until the user closes that
window. No autotext entries are available for use.

"Graham Mayor" wrote:

Up to Word 2003 at least saving the following as an autotext entry
called AddressLayout usually works

{PR_GIVEN_NAME PR_SURNAME
}{PR_COMPANY_NAME
}{PR_POSTAL_ADDRESS}



(copy and paste from here!)



A more reliable and flexible method is to use an envelope template
to pull the data from Outlook. There are samples you can download
from my web site based on http://www.gmayor.com/Macrobutton.htm


--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



ctc wrote:
How do I configure Word to include an outlook contacts business name
on the envelope when using the insert address button in the
Envelopes and Labels window?

Only the contacts name and address print, not the business name.

[paul]

Can you explain this further. If I am in Envelopes and Labels, I normally
will select the address icon and look up the contact in Outlook; then print.
Are you saying that I should paste your script in to a document and then save
and from then on printing with envelopes will include the business address?

PS thanks for your help
--
Microsoftuser


"Graham Mayor" wrote:

You don't use the autotext entry in the envelope/labels window (though you
can type autotext names and press F3 to activate). You create the autotext
in an ordinary document and save it. The presence of the entry AddressLayout
causes envelopes to be formatted to that layout .... usually.


--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


ctc wrote:
Unfortunately, while in the Envelopes and Labels window, Word is
greyed out and inactive in the background until the user closes that
window. No autotext entries are available for use.

"Graham Mayor" wrote:

Up to Word 2003 at least saving the following as an autotext entry
called AddressLayout usually works

{PR_GIVEN_NAME PR_SURNAME
}{PR_COMPANY_NAME
}{PR_POSTAL_ADDRESS}



(copy and paste from here!)



A more reliable and flexible method is to use an envelope template
to pull the data from Outlook. There are samples you can download
from my web site based on http://www.gmayor.com/Macrobutton.htm


--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



ctc wrote:
How do I configure Word to include an outlook contacts business name
on the envelope when using the insert address button in the
Envelopes and Labels window?

Only the contacts name and address print, not the business name.

[Graham Mayor]

Yes. Copy and paste the short script

{PR_GIVEN_NAME PR_SURNAME
}{PR_COMPANY_NAME
}{PR_POSTAL_ADDRESS}

to a document. Select the script and press ALT+F3 which will open the
Autotext editor. Give it the name
AddressLayout
(all one word - no spaces).
Discard the document.

When you later close Word ensure that you save normal.dot when prompted.

This should cause Word to read the above fields from Outlook when inserting
the address. The full range of fields available to be used in this manner is
listed at http://www.gmayor.com/Macrobutton.htm which also shows how to read
addresses from Outlook using a macro - which is the method employed on the
envelope templates I mentioned earlier. Using a macro gives more fine
control over the display of the address.


--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Paul wrote:
Can you explain this further. If I am in Envelopes and Labels, I
normally will select the address icon and look up the contact in
Outlook; then print. Are you saying that I should paste your script
in to a document and then save and from then on printing with
envelopes will include the business address?

PS thanks for your help

You don't use the autotext entry in the envelope/labels window
(though you can type autotext names and press F3 to activate). You
create the autotext in an ordinary document and save it. The
presence of the entry AddressLayout causes envelopes to be formatted
to that layout .... usually.


--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


ctc wrote:
Unfortunately, while in the Envelopes and Labels window, Word is
greyed out and inactive in the background until the user closes that
window. No autotext entries are available for use.

"Graham Mayor" wrote:

Up to Word 2003 at least saving the following as an autotext entry
called AddressLayout usually works

{PR_GIVEN_NAME PR_SURNAME
}{PR_COMPANY_NAME
}{PR_POSTAL_ADDRESS}



(copy and paste from here!)



A more reliable and flexible method is to use an envelope template
to pull the data from Outlook. There are samples you can download
from my web site based on http://www.gmayor.com/Macrobutton.htm


--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



ctc wrote:
How do I configure Word to include an outlook contacts business
name on the envelope when using the insert address button in the
Envelopes and Labels window?

Only the contacts name and address print, not the business name.