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#1
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Word 2003 SP2: Missing records in mail-merge from Excel to directory
I keep my address book in Excel. The column headers are my own (see below).
There are extra columns like Sort Key (so I can sort the address book). To print out a copy, I make a new document as a directory, with multiple columns and each entry in a text frame. I select all entries. But some entries do not appear in the output. Any idea why? Rgds, Bill Headings: Sort Key Name Children Address1 Address2 City State PostalCode Country HomePhone WorkPhone MobilePhone FaxPhone |
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#2
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Word 2003 SP2: Missing records in mail-merge from Excel to directory
How do you have the mail merge main document set up? Specifically, do you
have any Next Record fields in it? -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Bill Davy" wrote in message ... I keep my address book in Excel. The column headers are my own (see below). There are extra columns like Sort Key (so I can sort the address book). To print out a copy, I make a new document as a directory, with multiple columns and each entry in a text frame. I select all entries. But some entries do not appear in the output. Any idea why? Rgds, Bill Headings: Sort Key Name Children Address1 Address2 City State PostalCode Country HomePhone WorkPhone MobilePhone FaxPhone |
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#3
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Word 2003 SP2: Missing records in mail-merge from Excel to directory
Hi,
Yes, there is a Next Record field at the end of the text frame. Rgds, Bill "Doug Robbins - Word MVP" wrote in message ... How do you have the mail merge main document set up? Specifically, do you have any Next Record fields in it? -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Bill Davy" wrote in message ... I keep my address book in Excel. The column headers are my own (see below). There are extra columns like Sort Key (so I can sort the address book). To print out a copy, I make a new document as a directory, with multiple columns and each entry in a text frame. I select all entries. But some entries do not appear in the output. Any idea why? Rgds, Bill Headings: Sort Key Name Children Address1 Address2 City State PostalCode Country HomePhone WorkPhone MobilePhone FaxPhone |
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#4
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Word 2003 SP2: Missing records in mail-merge from Excel to directory
It probably should not be there. Definitely it should not be there if you
are using a catalog or directory type mail merge main document. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Bill Davy" wrote in message ... Hi, Yes, there is a Next Record field at the end of the text frame. Rgds, Bill "Doug Robbins - Word MVP" wrote in message ... How do you have the mail merge main document set up? Specifically, do you have any Next Record fields in it? -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Bill Davy" wrote in message ... I keep my address book in Excel. The column headers are my own (see below). There are extra columns like Sort Key (so I can sort the address book). To print out a copy, I make a new document as a directory, with multiple columns and each entry in a text frame. I select all entries. But some entries do not appear in the output. Any idea why? Rgds, Bill Headings: Sort Key Name Children Address1 Address2 City State PostalCode Country HomePhone WorkPhone MobilePhone FaxPhone |
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#5
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Word 2003 SP2: Missing records in mail-merge from Excel to directory
I will try that this evening. I did not notice if alternate records were
omitted, which might make sense. Rgds, Bill "Doug Robbins - Word MVP" wrote in message ... It probably should not be there. Definitely it should not be there if you are using a catalog or directory type mail merge main document. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Bill Davy" wrote in message ... Hi, Yes, there is a Next Record field at the end of the text frame. Rgds, Bill "Doug Robbins - Word MVP" wrote in message ... How do you have the mail merge main document set up? Specifically, do you have any Next Record fields in it? -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Bill Davy" wrote in message ... I keep my address book in Excel. The column headers are my own (see below). There are extra columns like Sort Key (so I can sort the address book). To print out a copy, I make a new document as a directory, with multiple columns and each entry in a text frame. I select all entries. But some entries do not appear in the output. Any idea why? Rgds, Bill Headings: Sort Key Name Children Address1 Address2 City State PostalCode Country HomePhone WorkPhone MobilePhone FaxPhone |
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#6
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Word 2003 SP2: Missing records in mail-merge from Excel to directory
That is the right asnwer.
Did MS change the way things work? Not that it matters, as long as I know. Rgds, Bill "Bill Davy" wrote in message ... I will try that this evening. I did not notice if alternate records were omitted, which might make sense. Rgds, Bill "Doug Robbins - Word MVP" wrote in message ... It probably should not be there. Definitely it should not be there if you are using a catalog or directory type mail merge main document. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Bill Davy" wrote in message ... Hi, Yes, there is a Next Record field at the end of the text frame. Rgds, Bill "Doug Robbins - Word MVP" wrote in message ... How do you have the mail merge main document set up? Specifically, do you have any Next Record fields in it? -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Bill Davy" wrote in message ... I keep my address book in Excel. The column headers are my own (see below). There are extra columns like Sort Key (so I can sort the address book). To print out a copy, I make a new document as a directory, with multiple columns and each entry in a text frame. I select all entries. But some entries do not appear in the output. Any idea why? Rgds, Bill Headings: Sort Key Name Children Address1 Address2 City State PostalCode Country HomePhone WorkPhone MobilePhone FaxPhone |
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#7
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Word 2003 SP2: Missing records in mail-merge from Excel to directory
No, there have been no changes in this area of the software.
-- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Bill Davy" wrote in message ... That is the right asnwer. Did MS change the way things work? Not that it matters, as long as I know. Rgds, Bill "Bill Davy" wrote in message ... I will try that this evening. I did not notice if alternate records were omitted, which might make sense. Rgds, Bill "Doug Robbins - Word MVP" wrote in message ... It probably should not be there. Definitely it should not be there if you are using a catalog or directory type mail merge main document. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Bill Davy" wrote in message ... Hi, Yes, there is a Next Record field at the end of the text frame. Rgds, Bill "Doug Robbins - Word MVP" wrote in message ... How do you have the mail merge main document set up? Specifically, do you have any Next Record fields in it? -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Bill Davy" wrote in message ... I keep my address book in Excel. The column headers are my own (see below). There are extra columns like Sort Key (so I can sort the address book). To print out a copy, I make a new document as a directory, with multiple columns and each entry in a text frame. I select all entries. But some entries do not appear in the output. Any idea why? Rgds, Bill Headings: Sort Key Name Children Address1 Address2 City State PostalCode Country HomePhone WorkPhone MobilePhone FaxPhone |
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