this is a document that has had a lot of reviewers a lot of tables and a lot
of charts. The document size is huge on my computer, but when I copy and
paste the document to a new document the file size is a lot smaller. Is
there a way to illiminate the large file size without the copy and paste
method there must be an easier way.

There are a number of reasons for excessive file size, including:

1. Fast Saves: Disable this at on the Save tab of Tools | Options.

2. Preview Pictu Clear the check box on the Summary tab of File |
Properties.

3. Versions (File | Versions): Make sure "Automatically save version on
close" is not turned on.

4. Revisions (Tools | Track Changes):
Highlight Changes: Make sure "Highlight changes on screen" is turned on
(or that "Final Showing Markup" is displayed).
Accept/Reject Changes: If "Accept All" or "Reject All" is available then
revisions are present; accept or reject all changes, then turn Track Changes
off.

5. Embedded True Type fonts (Tools | Options | Save); embedding fonts should
be avoided wherever possible.

6. Embedded graphics: When feasible, it is preferable to link the graphics.
That is, when you insert the graphic, click the arrow beside Insert in the
Picture dialog and choose Link to File rather than Insert or Insert and
Link.

7. Embedded objects: These are even worse than ordinary graphics saved with
the document. If you see an { EMBED } code, the graphic is an OLE object.
Unless you need to be able to edit the object in place, unlink it using
Ctrl+Shift+F9.

8. File format: Make sure you are saving as a Word document; in some cases
..rtf (Rich Text Format) files are significantly larger than .doc files.

9. Document corruption: See
http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Erin Bryant" wrote in message
...
this is a document that has had a lot of reviewers a lot of tables and a
lot
of charts. The document size is huge on my computer, but when I copy and
paste the document to a new document the file size is a lot smaller. Is
there a way to illiminate the large file size without the copy and paste
method there must be an easier way.

Suzanne,

I was having problems with a large document and started looking through this
discussion group. Thanks so much for tip #9. That document you give the
link to suggested I save my document as a HTML format and then back to get
rid of corruptions. The document went from 56,000 KB to 300 KB! Some of the
formatting needs to be fixed but now I can actually work with the document.
Thanks so much!
Christine

"Suzanne S. Barnhill" wrote:

There are a number of reasons for excessive file size, including:

1. Fast Saves: Disable this at on the Save tab of Tools | Options.

2. Preview Pictu Clear the check box on the Summary tab of File |
Properties.

3. Versions (File | Versions): Make sure "Automatically save version on
close" is not turned on.

4. Revisions (Tools | Track Changes):
Highlight Changes: Make sure "Highlight changes on screen" is turned on
(or that "Final Showing Markup" is displayed).
Accept/Reject Changes: If "Accept All" or "Reject All" is available then
revisions are present; accept or reject all changes, then turn Track Changes
off.

5. Embedded True Type fonts (Tools | Options | Save); embedding fonts should
be avoided wherever possible.

6. Embedded graphics: When feasible, it is preferable to link the graphics.
That is, when you insert the graphic, click the arrow beside Insert in the
Picture dialog and choose Link to File rather than Insert or Insert and
Link.

7. Embedded objects: These are even worse than ordinary graphics saved with
the document. If you see an { EMBED } code, the graphic is an OLE object.
Unless you need to be able to edit the object in place, unlink it using
Ctrl+Shift+F9.

8. File format: Make sure you are saving as a Word document; in some cases
..rtf (Rich Text Format) files are significantly larger than .doc files.

9. Document corruption: See
http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Erin Bryant" wrote in message
...
this is a document that has had a lot of reviewers a lot of tables and a
lot
of charts. The document size is huge on my computer, but when I copy and
paste the document to a new document the file size is a lot smaller. Is
there a way to illiminate the large file size without the copy and paste
method there must be an easier way.

Glad I could help!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Christine K" Christine wrote in message
news
Suzanne,

I was having problems with a large document and started looking through
this
discussion group. Thanks so much for tip #9. That document you give the
link to suggested I save my document as a HTML format and then back to get
rid of corruptions. The document went from 56,000 KB to 300 KB! Some of
the
formatting needs to be fixed but now I can actually work with the
document.
Thanks so much!
Christine

"Suzanne S. Barnhill" wrote:

There are a number of reasons for excessive file size, including:

1. Fast Saves: Disable this at on the Save tab of Tools | Options.

2. Preview Pictu Clear the check box on the Summary tab of File |
Properties.

3. Versions (File | Versions): Make sure "Automatically save version on
close" is not turned on.

4. Revisions (Tools | Track Changes):
Highlight Changes: Make sure "Highlight changes on screen" is turned
on
(or that "Final Showing Markup" is displayed).
Accept/Reject Changes: If "Accept All" or "Reject All" is available
then
revisions are present; accept or reject all changes, then turn Track
Changes
off.

5. Embedded True Type fonts (Tools | Options | Save); embedding fonts
should
be avoided wherever possible.

6. Embedded graphics: When feasible, it is preferable to link the
graphics.
That is, when you insert the graphic, click the arrow beside Insert in
the
Picture dialog and choose Link to File rather than Insert or Insert and
Link.

7. Embedded objects: These are even worse than ordinary graphics saved
with
the document. If you see an { EMBED } code, the graphic is an OLE
object.
Unless you need to be able to edit the object in place, unlink it using
Ctrl+Shift+F9.

8. File format: Make sure you are saving as a Word document; in some
cases
..rtf (Rich Text Format) files are significantly larger than .doc files.

9. Document corruption: See
http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Erin Bryant" wrote in message
...
this is a document that has had a lot of reviewers a lot of tables and
a
lot
of charts. The document size is huge on my computer, but when I copy
and
paste the document to a new document the file size is a lot smaller.
Is
there a way to illiminate the large file size without the copy and
paste
method there must be an easier way.