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Accidentally modifying styles and losing the unaltered vsn
2003 XP: Word's treatment of styles gives me problems. Sometimes a format
change sneaks into a style, and Word creates a new pseudo-style as in "Heading 2 + 16 Pt". I need to make these back into the unmodified style, so I select all examples of the modified style and select the unmodified version. But often the original version is no longer shown in the style list so I can't select it. Any explanations would be appreciated: why does it create the new one, why does it lose the old one, why do we have to use Word!? -- Christopher Brewster Lockheed Martin, Eagan MN Message posted via OfficeKB.com http://www.officekb.com/Uwe/Forums.a...ement/200710/1 |
#2
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Accidentally modifying styles and losing the unaltered vsn
christophercbrewster via OfficeKB.com wrote:
2003 XP: Word's treatment of styles gives me problems. Sometimes a format change sneaks into a style, and Word creates a new pseudo-style as in "Heading 2 + 16 Pt". I need to make these back into the unmodified style, so I select all examples of the modified style and select the unmodified version. But often the original version is no longer shown in the style list so I can't select it. Any explanations would be appreciated: why does it create the new one, why does it lose the old one, why do we have to use Word!? First the biggie: Those "style + formatting" things are not styles. You'll never even see them if you go to Tools Options Edit and uncheck the option for "Keep track of formatting". Second: Selecting any or all of the text that is formatted like that -- direct formatting on top of a style -- and pressing Ctrl+spacebar will return that text to the base style. You can temporarily turn on "Keep track of style" in order to select all instances of it, remove or change the formatting, and then turn off the option again. Why 1: So you can see what's direct formatting vs. what's style formatting. Why 2: I don't see that behavior; the base style is always there along with the "+ formatting" item. Why 3: I dunno... you tell me. ;-) -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#3
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Accidentally modifying styles and losing the unaltered vsn
This was very helpful-- thanks. One more question: sometimes the name changes
to something like "Heading 3,Heading 3". (I'm looking at that very thing right now.) Like so much in Word, this makes no sense to me. It worries me because it promises more bizarre behavior in the future. Maybe if I hang around this forum long enough, it will all become clear. Jay Freedman wrote: 2003 XP: Word's treatment of styles gives me problems. Sometimes a format change sneaks into a style, and Word creates a new [quoted text clipped - 4 lines] Any explanations would be appreciated: why does it create the new one, why does it lose the old one, why do we have to use Word!? First the biggie: Those "style + formatting" things are not styles. You'll never even see them if you go to Tools Options Edit and uncheck the option for "Keep track of formatting". Second: Selecting any or all of the text that is formatted like that -- direct formatting on top of a style -- and pressing Ctrl+spacebar will return that text to the base style. You can temporarily turn on "Keep track of style" in order to select all instances of it, remove or change the formatting, and then turn off the option again. Why 1: So you can see what's direct formatting vs. what's style formatting. Why 2: I don't see that behavior; the base style is always there along with the "+ formatting" item. Why 3: I dunno... you tell me. ;-) -- Christopher Brewster Lockheed Martin, Eagan MN Message posted via http://www.officekb.com |
#4
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Accidentally modifying styles and losing the unaltered vsn
When you see two (or more) names for a style separated by a comma, the
second (or more) is an "alias". You can assign one yourself in the New Style or Modify Style dialog for a user-defined style, just by typing it into the Name box. Built-in styles can't be renamed, but if you try to rename one, Word assigns the "new name" as an alias. Have you tried to rename any built-in styles, or do you maybe have a macro or add-in that might do that? To get rid of the existing alias, right-click the style's name in the Styles & Formatting pane, choose Modify, and edit the Name box back to the original built-in name -- remove the comma and everything after it. If you set one up yourself, the alias would logically be a shorter version of the main name. The purpose is to be able to go into the Style dropdown on the toolbar and type in the alias, to apply the style quickly. For example, if you made a style named ConstitutionalAmendmentBody, you could add an alias of CAB. To apply the style quickly, press Ctrl+Shift+S to get into the dropdown, type CAB, and press Enter. On Wed, 24 Oct 2007 21:58:18 GMT, "christophercbrewster via OfficeKB.com" u3143@uwe wrote: This was very helpful-- thanks. One more question: sometimes the name changes to something like "Heading 3,Heading 3". (I'm looking at that very thing right now.) Like so much in Word, this makes no sense to me. It worries me because it promises more bizarre behavior in the future. Maybe if I hang around this forum long enough, it will all become clear. Jay Freedman wrote: 2003 XP: Word's treatment of styles gives me problems. Sometimes a format change sneaks into a style, and Word creates a new [quoted text clipped - 4 lines] Any explanations would be appreciated: why does it create the new one, why does it lose the old one, why do we have to use Word!? First the biggie: Those "style + formatting" things are not styles. You'll never even see them if you go to Tools Options Edit and uncheck the option for "Keep track of formatting". Second: Selecting any or all of the text that is formatted like that -- direct formatting on top of a style -- and pressing Ctrl+spacebar will return that text to the base style. You can temporarily turn on "Keep track of style" in order to select all instances of it, remove or change the formatting, and then turn off the option again. Why 1: So you can see what's direct formatting vs. what's style formatting. Why 2: I don't see that behavior; the base style is always there along with the "+ formatting" item. Why 3: I dunno... you tell me. ;-) -- Christopher Brewster Lockheed Martin, Eagan MN Message posted via http://www.officekb.com -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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