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#1
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cross reference changes surrounding text
Hi,
I have inserted cross references to figures in my Word 2003 document with no problems, but when they are updated by Word (when saving or printing) they change the paragraph they are in. This does not happen when I update them manually by clicking update reference. The paragraph containing the cross ref. changes to caption formating, and an "invisible" enter is inserted in front of all cross references. The only way to delete it is by deleting the cross reference. I have tried fixing this by inserting all cross references again, but this only helped temporarily. I hope you can help me as I have a 200 p document and this is getting annoying! |
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#2
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cross reference changes surrounding text
You have inadvertently inserted manual page breaks inside the bookmarks that
Word uses for cross-references; usually, this happens if you press Ctrl+Enter at the beginning of a bookmarked paragraph (which causes the bookmark to expand). To work around the issue, delete the manual page breaks and add "Page break before" formatting (Format | Paragraph, Line and Page Breaks tab) instead. Then update the cross-references again. -- Stefan Blom Microsoft Word MVP "Pia" wrote in message ... Hi, I have inserted cross references to figures in my Word 2003 document with no problems, but when they are updated by Word (when saving or printing) they change the paragraph they are in. This does not happen when I update them manually by clicking update reference. The paragraph containing the cross ref. changes to caption formating, and an "invisible" enter is inserted in front of all cross references. The only way to delete it is by deleting the cross reference. I have tried fixing this by inserting all cross references again, but this only helped temporarily. I hope you can help me as I have a 200 p document and this is getting annoying! |
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#3
Posted to microsoft.public.word.docmanagement
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cross reference changes surrounding text
Thank you Stefan,
After reading your and Suzannes answers (in other posts) I went through all the bookmarks using (insert bookmark, show hidden) and corrected them. This solved the problem. I never used Ctrl+Enter at the beginning of a bookmarked paragraph, but this happend anyways, just because I wrote text above the bookmarked paragraph. I will advise other users of cross references to be very carefull... "Stefan Blom" wrote: You have inadvertently inserted manual page breaks inside the bookmarks that Word uses for cross-references; usually, this happens if you press Ctrl+Enter at the beginning of a bookmarked paragraph (which causes the bookmark to expand). To work around the issue, delete the manual page breaks and add "Page break before" formatting (Format | Paragraph, Line and Page Breaks tab) instead. Then update the cross-references again. -- Stefan Blom Microsoft Word MVP "Pia" wrote in message ... Hi, I have inserted cross references to figures in my Word 2003 document with no problems, but when they are updated by Word (when saving or printing) they change the paragraph they are in. This does not happen when I update them manually by clicking update reference. The paragraph containing the cross ref. changes to caption formating, and an "invisible" enter is inserted in front of all cross references. The only way to delete it is by deleting the cross reference. I have tried fixing this by inserting all cross references again, but this only helped temporarily. I hope you can help me as I have a 200 p document and this is getting annoying! |
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#4
Posted to microsoft.public.word.docmanagement
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cross reference changes surrounding text
Pressing Enter and adding text causes similar problems, as you've seen. I'm
glad you got it sorted--and thank you for the feedback. -- Stefan Blom Microsoft Word MVP "Pia" wrote in message ... Thank you Stefan, After reading your and Suzannes answers (in other posts) I went through all the bookmarks using (insert bookmark, show hidden) and corrected them. This solved the problem. I never used Ctrl+Enter at the beginning of a bookmarked paragraph, but this happend anyways, just because I wrote text above the bookmarked paragraph. I will advise other users of cross references to be very carefull... "Stefan Blom" wrote: You have inadvertently inserted manual page breaks inside the bookmarks that Word uses for cross-references; usually, this happens if you press Ctrl+Enter at the beginning of a bookmarked paragraph (which causes the bookmark to expand). To work around the issue, delete the manual page breaks and add "Page break before" formatting (Format | Paragraph, Line and Page Breaks tab) instead. Then update the cross-references again. -- Stefan Blom Microsoft Word MVP "Pia" wrote in message ... Hi, I have inserted cross references to figures in my Word 2003 document with no problems, but when they are updated by Word (when saving or printing) they change the paragraph they are in. This does not happen when I update them manually by clicking update reference. The paragraph containing the cross ref. changes to caption formating, and an "invisible" enter is inserted in front of all cross references. The only way to delete it is by deleting the cross reference. I have tried fixing this by inserting all cross references again, but this only helped temporarily. I hope you can help me as I have a 200 p document and this is getting annoying! |
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#5
Posted to microsoft.public.word.docmanagement
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cross reference changes surrounding text
Often I temporarily activate "show Bookmarks" on Tools, Options to ensure the
grey square brackets of the bookmarks have not inadvertently included erroneous data. Hope this helps DeanH "Pia" wrote: Thank you Stefan, After reading your and Suzannes answers (in other posts) I went through all the bookmarks using (insert bookmark, show hidden) and corrected them. This solved the problem. I never used Ctrl+Enter at the beginning of a bookmarked paragraph, but this happend anyways, just because I wrote text above the bookmarked paragraph. I will advise other users of cross references to be very carefull... "Stefan Blom" wrote: You have inadvertently inserted manual page breaks inside the bookmarks that Word uses for cross-references; usually, this happens if you press Ctrl+Enter at the beginning of a bookmarked paragraph (which causes the bookmark to expand). To work around the issue, delete the manual page breaks and add "Page break before" formatting (Format | Paragraph, Line and Page Breaks tab) instead. Then update the cross-references again. -- Stefan Blom Microsoft Word MVP "Pia" wrote in message ... Hi, I have inserted cross references to figures in my Word 2003 document with no problems, but when they are updated by Word (when saving or printing) they change the paragraph they are in. This does not happen when I update them manually by clicking update reference. The paragraph containing the cross ref. changes to caption formating, and an "invisible" enter is inserted in front of all cross references. The only way to delete it is by deleting the cross reference. I have tried fixing this by inserting all cross references again, but this only helped temporarily. I hope you can help me as I have a 200 p document and this is getting annoying! |
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#6
Posted to microsoft.public.word.docmanagement
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cross reference changes surrounding text
I believe the brackets are not shown on bookmarks Word inserts, however, and
those would include the ones created by cross-references, TOCs, etc. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "DeanH" wrote in message ... Often I temporarily activate "show Bookmarks" on Tools, Options to ensure the grey square brackets of the bookmarks have not inadvertently included erroneous data. Hope this helps DeanH "Pia" wrote: Thank you Stefan, After reading your and Suzannes answers (in other posts) I went through all the bookmarks using (insert bookmark, show hidden) and corrected them. This solved the problem. I never used Ctrl+Enter at the beginning of a bookmarked paragraph, but this happend anyways, just because I wrote text above the bookmarked paragraph. I will advise other users of cross references to be very carefull... "Stefan Blom" wrote: You have inadvertently inserted manual page breaks inside the bookmarks that Word uses for cross-references; usually, this happens if you press Ctrl+Enter at the beginning of a bookmarked paragraph (which causes the bookmark to expand). To work around the issue, delete the manual page breaks and add "Page break before" formatting (Format | Paragraph, Line and Page Breaks tab) instead. Then update the cross-references again. -- Stefan Blom Microsoft Word MVP "Pia" wrote in message ... Hi, I have inserted cross references to figures in my Word 2003 document with no problems, but when they are updated by Word (when saving or printing) they change the paragraph they are in. This does not happen when I update them manually by clicking update reference. The paragraph containing the cross ref. changes to caption formating, and an "invisible" enter is inserted in front of all cross references. The only way to delete it is by deleting the cross reference. I have tried fixing this by inserting all cross references again, but this only helped temporarily. I hope you can help me as I have a 200 p document and this is getting annoying! |
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#7
Posted to microsoft.public.word.docmanagement
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cross reference changes surrounding text
Indeed, that's the crucial issue. And, therefore, I often prefer to manually
add bookmarks and then cross-reference the bookmarks directly. -- Stefan Blom Microsoft Word MVP "Suzanne S. Barnhill" wrote in message ... I believe the brackets are not shown on bookmarks Word inserts, however, and those would include the ones created by cross-references, TOCs, etc. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "DeanH" wrote in message ... Often I temporarily activate "show Bookmarks" on Tools, Options to ensure the grey square brackets of the bookmarks have not inadvertently included erroneous data. Hope this helps DeanH "Pia" wrote: Thank you Stefan, After reading your and Suzannes answers (in other posts) I went through all the bookmarks using (insert bookmark, show hidden) and corrected them. This solved the problem. I never used Ctrl+Enter at the beginning of a bookmarked paragraph, but this happend anyways, just because I wrote text above the bookmarked paragraph. I will advise other users of cross references to be very carefull... "Stefan Blom" wrote: You have inadvertently inserted manual page breaks inside the bookmarks that Word uses for cross-references; usually, this happens if you press Ctrl+Enter at the beginning of a bookmarked paragraph (which causes the bookmark to expand). To work around the issue, delete the manual page breaks and add "Page break before" formatting (Format | Paragraph, Line and Page Breaks tab) instead. Then update the cross-references again. -- Stefan Blom Microsoft Word MVP "Pia" wrote in message ... Hi, I have inserted cross references to figures in my Word 2003 document with no problems, but when they are updated by Word (when saving or printing) they change the paragraph they are in. This does not happen when I update them manually by clicking update reference. The paragraph containing the cross ref. changes to caption formating, and an "invisible" enter is inserted in front of all cross references. The only way to delete it is by deleting the cross reference. I have tried fixing this by inserting all cross references again, but this only helped temporarily. I hope you can help me as I have a 200 p document and this is getting annoying! |
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